====== Graduate Degree Audits (SEHD Faculty Guide) ======

===== Overview =====

Graduate degree audits ensure that students meet all requirements for graduation and are required for all graduating students. Graduate audits are currently being implemented across programs, with full rollout expected by Fall 2026.

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===== How Degree Audits Work =====

==== Degree Audit Logic Flow ====

{{:degree_audit_flow.png?400}}

**Interpretation:**

   * Student admit term determines the catalog year
  * Catalog year determines program requirements
  * Requirements + completed coursework generate the audit output

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===== Why Degree Audits Matter =====

  * Required for graduation clearance
  * New for graduate programs (already established for undergraduate)
  * Students already have access and may request guidance

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===== Key Concepts =====

==== Degree Audit Structure ====

<code>Student Record
   ↓
Program of Study
   ↓
Catalog Requirements
   ↓
Completed Coursework
   ↓
Audit Results (Complete / Not Complete)


</code>

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===== Important Rules =====

==== Catalog-Year Dependency ====

  * Audits are tied to the catalog associated with a student’s admit term
  * Example: Fall 2025 → 2025–2026 catalog

==== Exceptions Handling ====

<code>Standard Requirements
   +
   Faculty Exception (DATC Form)
        ↓
 Updated Individual Audit


</code>
  * Exceptions must be applied individually per student
  * Catalog changes apply to all students in that catalog year

==== Multiple Credentials Limitation ====

<code>Degree Audit (MA)
Degree Audit (Certificate)
Degree Audit (License)
   ↓
 NOT CONNECTED


</code>
  * Separate credentials generate separate audits
  * Audits do not integrate or share information

----

===== Faculty Workflow =====

<code>Review Student Audit
   ↓
Check Against Catalog
        ↓
Approve / Request Changes
        ↓
Submit DATC Form
        ↓
Audit Updated


</code>

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===== Access & Tools =====

  * Access audits through the UCDAccess Faculty Portal
  * Request "DATC Advisor" access if needed

==== DATC Form Use Cases ====

  * Course substitutions
  * Waivers
  * Transfer credit updates

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===== Common Issues =====

<code>Missing Requirement → Check catalog alignment
Course Not Counting → Verify substitution
Transfer Not Applied → Confirm updated form
Duplicate Audits → Multiple credential issue


</code>

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===== Support =====

  * Contact your Graduate Academic Advisor for program-specific issues
  * Email Degree Audit Unit: [[DAUnit@UCDenver.edu|DAUnit@UCDenver.edu]]

----

===== Key Takeaways =====
<code>
✔ All students need a CLEAN audit to graduate
✔ Audits are tied to catalog year
✔ Exceptions require DATC form
✔ Faculty review is critical
✔ Full implementation targeted for Fall 2026


</code>