Graduate Degree Audits (SEHD Faculty Guide)

Overview

Graduate degree audits ensure that students meet all requirements for graduation and are required for all graduating students. Graduate audits are currently being implemented across programs, with full rollout expected by Fall 2026.

How Degree Audits Work

Degree Audit Logic Flow

Student Admit Term
↓
Catalog Year
↓
Degree Audit Output

Interpretation:

Student admit term determines the catalog year

Catalog year determines program requirements

Requirements + completed coursework generate the audit output

Why Degree Audits Matter

Colorado statute C.R.S. § 23-1-131 requires Colorado public institutions to implement a degree audit process

Required for graduation clearance

New for graduate programs (already established for undergraduate)

Students already have access and may request guidance

Key Concepts

Degree Audit Structure

Student Record
↓
Program of Study
↓
Catalog Requirements
↓
Completed Coursework
↓
Audit Results (Complete / Not Complete)

Important Rules

Catalog-Year Dependency

Audits are tied to the catalog associated with a student’s admit term

Example: Fall 2025 → 2025–2026 catalog

Exceptions Handling

Standard Requirements
+
Faculty Exception (DATC Form)
↓
Updated Individual Audit

Exceptions must be applied individually per student

Catalog changes apply to all students in that catalog year

Multiple Credentials Limitation

Degree Audit (MA)
Degree Audit (Certificate)
Degree Audit (License)
↓
NOT CONNECTED

Separate credentials generate separate audits

Audits do not integrate or share information

Faculty Workflow

Review Student Audit
↓
Check Against Catalog
↓
Approve / Request Changes
↓
Submit DATC Form
↓
Audit Updated

Access & Tools

Access audits through the UCDAccess Faculty Portal

Request “DATC Advisor” access if needed

DATC Form Use Cases

Course substitutions

Waivers

Transfer credit updates

Common Issues

Missing Requirement → Check catalog alignment
Course Not Counting → Verify substitution
Transfer Not Applied → Confirm updated form
Duplicate Audits → Multiple credential issue

Sample Degree Audits

Support

Contact your Graduate Academic Advisor for program-specific issues

Email Degree Audit Unit: DAUnit@UCDenver.edu

Key Takeaways

✔ All students need a CLEAN audit to graduate
✔ Audits are tied to catalog year
✔ Exceptions require DATC form
✔ Faculty review is critical
✔ Full implementation targeted for Fall 2026