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handbooks:lecturer_handbook

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handbooks:lecturer_handbook [2022/06/01 18:28] – Matt Mitchellhandbooks:lecturer_handbook [2024/01/19 20:22] (current) – [Before You Teach] Emelie Seneff
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 ==== Hiring Processes, Forms and Payrolls ==== ==== Hiring Processes, Forms and Payrolls ====
  
-Before any work begins, all employees must complete HR paperwork. All instructions, paperwork, and offer letters will be sent to you via your personal email address until your CU Denver account has been activated. Your prompt attention to these emails is critical! Although pay schedules will vary (especially with Continuing and Professional Education), the most common lecturer pay schedules are Sep – Dec for fall semester, Feb – May for spring semester, and Jun-Jul or Jun-Aug for summer term. Direct deposit is required for all University employees and you will be assigned access to a web portal ([[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access]]) to view your monthly pay advice. Automatic pay deposits will be made to your designated bank on the last business day of each month, with the exception of June. Per state legislation, all state employees will receive their June pay on the first business day of July, rather than the last business day of June. Please make sure you allow for this if you use any electronic bank transfers to pay bills, mortgage payments, etc.+Before any work begins, all employees must complete HR paperwork. All instructions, paperwork, and offer letters will be sent to you via your personal email address until your CU Denver account has been activated. Your prompt attention to these emails is critical!  Although pay schedules will vary (especially with Continuing and Professional Education), lecturer pay is based on actual dates worked per semester. This most commonly will be mid-August to mid-December for fall semester, mid-January to mid-May for spring semester, and summer is dependent on the beginning and end date of each course.         Direct deposit is available to set up in your employee portal ([[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access]]) and here you will also be able to view your monthly pay advice. Automatic pay deposits will be made to your designated bank on the last business day of each month.
  
 ==== Email ==== ==== Email ====
  
-To log in to Web Mail at [[http://www.ucdenver.edu/email/Pages/login.aspx|http://www.ucdenver.edu/email/Pages/login.aspx]], you will need your university username and password. These will be emailed to you as soon as the account is set up. If you are a new employee, this typically happens during the initial onboarding process. Contact Kelley Patient at <SEHDHR@UCDENVER.EDU> if you have difficulty logging into your email. You must use your UCD email for all official university business.+To log in to Web Mail at [[http://www.ucdenver.edu/email/Pages/login.aspx|http://www.ucdenver.edu/email/Pages/login.aspx]], you will need your university username and password. These will be emailed to you as soon as the account is set up. If you are a new employee, this typically happens during the initial onboarding process. Contact <SEHDHR@UCDENVER.EDU> if you have difficulty logging into your email. You must use your UCD email for all official university business.
  
 **University E-mail is an official means of communication for students at CU Denver. All official university e-mail will be sent to your assigned a CU Denver e-mail address.** **University E-mail is an official means of communication for students at CU Denver. All official university e-mail will be sent to your assigned a CU Denver e-mail address.**
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 Use the link below to log on, and click on the Faculty Tab in the upper left hand corner of the page, then on Faculty Center in the yellow box. Click on ‘My Schedule’ and your grade roster(s) will appear on the left side of the page next to your class roster(s).\\ Use the link below to log on, and click on the Faculty Tab in the upper left hand corner of the page, then on Faculty Center in the yellow box. Click on ‘My Schedule’ and your grade roster(s) will appear on the left side of the page next to your class roster(s).\\
-\\ 
-\\ 
 \\ \\
 Link to UCD Access: [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html]]\\ Link to UCD Access: [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html]]\\
 \\ \\
-\\ +If you need assistance with your logon credentials, please contact <SEHDHR@UCDENVER.EDU>.
-\\ +
-If you need assistance with your logon credentials, please contact Kelley Patient at <SEHDHR@UCDENVER.EDU>.+
  
 ==== Faculty Development Center ==== ==== Faculty Development Center ====
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 ==== Library Access ==== ==== Library Access ====
  
-To use the library, present a valid photo ID and provide the librarian with your employee ID to check out books and materials. The library can also be accessed online: [[https://skyline.ucdenver.edu/patroninfo|https://skyline.ucdenver.edu/patroninfo]].+To use the library, present a valid photo ID and provide the librarian with your employee ID to check out books and materials. The library can also be accessed online: [[https://library.auraria.edu/|https://library.auraria.edu/]].
  
 ==== PREPARATION GUIDANCE ==== ==== PREPARATION GUIDANCE ====
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 ==== Required Class Size ==== ==== Required Class Size ====
  
-The minimum class size requirement for courses is generally 15 students. The Dean’s Team will monitor each semester’s enrollments, starting six weeks prior to the semester start date. Two weeks before classes start, you will be notified if your course is on low-enrollment watch. Cancellation decisions are made by the Dean’s Office no less than one week before classes start. You **//may//**  be offered the opportunity to teach at a pro-rated amount, rather than cancelling the course. Once you accept a pro-rated pay amount, it may be increased based on census date enrollment numbers, but will not be decreased, even if enrollment drops below the enrollment number used to calculate the pro-rate.+The minimum class size requirement for courses is generally 15 students. The Dean’s Team will monitor each semester’s enrollments, starting eight weeks prior to the semester start date. Two weeks before classes start, you will be notified if your course is on low-enrollment watch. Cancellation decisions are made by the Dean’s Office no less than one week before classes start. You **//may//**  be offered the opportunity to teach at a pro-rated amount, rather than cancelling the course. Once you accept a pro-rated pay amount, it may be increased based on census date enrollment numbers, but will not be decreased, even if enrollment drops below the enrollment number used to calculate the pro-rate.
 ==== Two-Course Limit ==== ==== Two-Course Limit ====
  
 Lecturers are limited to teaching two courses per semester, including any continuing and professional education courses. While we monitor how many courses our lecturers teach, on occasion an individual may exceed their course limit for a term. If you’ve been asked to teach more than two courses in a semester, please notify us at <SEHDHR@UCDENVER.EDU> immediately. Lecturers are limited to teaching two courses per semester, including any continuing and professional education courses. While we monitor how many courses our lecturers teach, on occasion an individual may exceed their course limit for a term. If you’ve been asked to teach more than two courses in a semester, please notify us at <SEHDHR@UCDENVER.EDU> immediately.
  
-**Enrollment and Scheduling Policies**+==== Enrollment and Scheduling Policies ====
  
-//Face-to-Face and Hybrid Classes://+Please visit the Pattern of Administration for the latest Enrollment and Scheduling policies: [[https://wiki.cu.studio/handbooks/pattern_of_administration#enrollment_and_scheduling_policies|https://wiki.cu.studio/handbooks/pattern_of_administration#enrollment_and_scheduling_policies]]
  
-- Set caps at 35, start a waitlist\\ +If you do not yet have access to SIS, you may check your course enrollment numbers [[https://isis-cs.prod.cu.edu/psc/csprod/EMPLOYEE/HRMS/c/SCC_ADMIN_OVRD_STDNT.CLASS_SEARCH.GBL&fedauth|here]].** If you are concerned about the status of your class, you may contact our SEHD Scheduling & Curriculum Manager, Shakira Anderson (** [[SHAKIRA.ANDERSON@UCDENVER.EDU|SHAKIRA.ANDERSON@UCDENVER.EDU]]** or 303-315-6369).**
-- At 40, consider split into two sections of 20—sections must be same time and format\\ +
-- 32 enrolled becomes eligible for TA\\ +
-- No blanket minimum enrollment but courses with enrollments of 8-14 require approval to run\\ +
-- Lecturer Pay (per 3 credit hour course): 15-35 students = $4500, < 15 = Pro-rate = # of students/15 x $4500, minimum of $2600 +
- +
-//Online Classes:// +
- +
-- Set caps at 30, start a waitlist\\ +
-- At 35, consider split into two sections. New section must be on-line.\\ +
-- 25 enrolled becomes eligible for TA\\ +
-- No blanket minimum enrollment but courses with enrollments of 8-14 require approval to run\\ +
-- Lecturer Pay (per 3 credit hour course): 15-35 students = $4500, < 15 = Pro-rate = # of students/15 x $4500, minimum of $2600 +
- +
-//Doctoral-Level Classes (7000s):// +
- +
-- Set caps at 30, start a waitlist\\ +
-- At 35 split into two sections, new section must be same time and format\\ +
-- 25 enrolled becomes eligible for TA\\ +
-- No blanket minimum enrollment but courses with enrollments of 8-14 require approval to run\\ +
-- Lecturer Pay (per 3 credit hour course): 15-35 students = $4500, < 15 = Pro-rate = # of students/15 x $4500, minimum of $2600 +
- +
-//Type O (Practicum & Internship Courses)**:** // \\ +
-\\ +
-Under 30 SCH, course will be pro-rated based off 30 SCH. +
- +
-If you do not yet have access to SIS, you may check your course enrollment numbers [[https://isis-cs.prod.cu.edu/psc/csprod/EMPLOYEE/HRMS/c/SCC_ADMIN_OVRD_STDNT.CLASS_SEARCH.GBL&fedauth|here]].** If you are concerned about the status of your class, you may contact our SEHD Scheduling & Curriculum Manager, Shakira Anderson (** [[mailto:SHAKIRA.ANDERSON@UCDENVER.EDU|**SHAKIRA.ANDERSON@UCDENVER.EDU**]]**or 303-315-6369).**+
 ==== Canvas ==== ==== Canvas ====
  
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 If you have any questions or need assistance with your Canvas course please contact Brad Hinson, <BRAD.HINSON@UCDENVER.EDU>. If you have any questions or need assistance with your Canvas course please contact Brad Hinson, <BRAD.HINSON@UCDENVER.EDU>.
 +
  
 ===== While You Teach ===== ===== While You Teach =====
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 ==== Classroom Assignments ==== ==== Classroom Assignments ====
  
-Classroom assignments are coordinated by the SEHD Scheduling and Curriculum Manager, Shakira Anderson, in conjunction with the main campus rooming coordinator. See Academic Services for questions about room equipment, capacity, availability, or to request a room change. Efforts will be made to honor all rooming requests; however, due to a campus-wide shortage of space, this is not always possible.+Classroom assignments are coordinated by the SEHD Scheduling and Curriculum Manager, Shakira Anderson, in conjunction with the Campus Community and Classroom Scheduling Professional. Email [[SHAKIRA.ANDERSON@UCDENVER.EDU|SHAKIRA.ANDERSON@UCDENVER.EDU]] for questions about room equipment, capacity, availability, or to request a room change. Efforts will be made to honor all rooming requests; however, due to a campus-wide shortage of space, this is not always possible.
  
 ==== Classroom Overbookings ==== ==== Classroom Overbookings ====
  
-Infrequently, faculty and students encounter the problem of classroom overbooking. During normal working hours, call Academic Services at 303-315-6300 or AHEC at 303-556-2116. Please report all rooming conflict issues to the SEHD Course Coordinator as soon as possible.+Please contact AHEC classroom scheduling immediately at 303-556-2116 for any room conflicts. Have your course number and the conflicting course number available so AHEC can determine where each course is roomed. For rooming conflicts in Lawrence Street Center, call Academic Services at 303-315-6300 during normal business hours. You can come to Suite 701 for additional assistance. Please report all rooming conflicts to the Scheduling and Curriculum Manager.
  
 ==== Class Rosters ==== ==== Class Rosters ====
  
-To minimize problems with student registration and end of semester grades, faculty are required to check the official class roster at the beginning and complete final grading through the UCD Access portal. Faculty should not rely on student attendance and participation (class list generated by passing around a sheet of paper) as an indication of official registration. For instructions on viewing class rosters, please see instructions in UCD Access portal.|To minimize problems with student registration and end of semester grades, faculty are required to check the official class roster at the beginning and complete final grading through the UCD Access portal. Faculty should not rely on student attendance and participation (class list generated by passing around a sheet of paper) as an indication of official registration. For instructions on viewing class rosters, please see instructions in UCD Access portal.+To minimize problems with student registration and end of semester grades, faculty are required to check the official class roster at the beginning and complete final grading through the UCD Access portal. Faculty should not rely on student attendance and participation (class list generated by passing around a sheet of paper) as an indication of official registration. For instructions on viewing class rosters, please see instructions in UCD Access portal.
  
 ==== Copies ==== ==== Copies ====
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 For SEHD copiers, no single copy job should total more than 100 pages. For SEHD copiers, no single copy job should total more than 100 pages.
  
-**Large Copy Jobs** \\  \\ +**Large Copy Jobs** \\ 
-A large copy job is considered more than 250 copies. For large copy jobs, send them to the printing services at Anschutz. You will need to contact them by phone at: **303-724-6414.**  The link to their website is: [[http://www.ucdenver.edu/about/departments/printing/Pages/PrintingServices.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/PrintingServices.aspx]]+\\ 
 +A large copy job is considered more than 250 copies. For large copy jobs, send them to the printing services at Anschutz. You will need to contact them by phone at: **303-724-6414.** The link to their website is: [[http://www.ucdenver.edu/about/departments/printing/Pages/PrintingServices.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/PrintingServices.aspx]]
  
 They will discuss the project – how many, color, and other specifics. They will need the document to be PDF to their location and will request a speed type. The speed type is generally your department speed type or your PD speed type. The service is very fast and they deliver. They will discuss the project – how many, color, and other specifics. They will need the document to be PDF to their location and will request a speed type. The speed type is generally your department speed type or your PD speed type. The service is very fast and they deliver.
  
-**Scanning Documents** \\  \\+**Scanning Documents** \\ 
 +\\
 All SEHD copiers are equipped with scanning functions. All SEHD copiers are equipped with scanning functions.
  
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 The Assessment Office manages SEHD accounts for the Qualtrics on-line survey tool that is available to faculty, staff and students. Please email [[sehdhelp@ucdenver.edu|sehdhelp@ucdenver.edu]] if you require access. The Assessment Office manages SEHD accounts for the Qualtrics on-line survey tool that is available to faculty, staff and students. Please email [[sehdhelp@ucdenver.edu|sehdhelp@ucdenver.edu]] if you require access.
 +
  
 ===== Guest Speakers/Visiting Lectures ===== ===== Guest Speakers/Visiting Lectures =====
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 ===== Calendar ===== ===== Calendar =====
  
-Academic Calendars are found at: \\ [[http://www.ucdenver.edu/student-services/resources/registrar/Pages/AcademicCalendar.aspx|http://www.ucdenver.edu/student-services/resources/registrar/Pages/AcademicCalendar.aspx]].+Academic Calendars can be accessed here:\\ 
 +[[http://www.ucdenver.edu/student-services/resources/registrar/Pages/AcademicCalendar.aspx|http://www.ucdenver.edu/student-services/resources/registrar/Pages/AcademicCalendar.aspx]]. 
  
 ===== FERPA ===== ===== FERPA =====
  
-The Federal Educational Rights and Privacy Act dictates that student information be treated as privileged information, it cannot be released to others without permission. As part of the hiring process you will be required to review FERPA guidelines, but here are three rules that are often overlooked.+The Federal Educational Rights and Privacy Act dictates that student information be treated as privileged information, it cannot be released to others without permission. As part of the hiring process you will be required to review FERPA guidelines, but here are a few rules that are overlooked.
  
-**Do Not:** +**Instructors should NOT:**
- +
-**Lecturers should NOT:**+
  
 -Use their personal email accounts to communicate with students. Please use your @UCDENVER.EDU email account. -Use their personal email accounts to communicate with students. Please use your @UCDENVER.EDU email account.
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 -Share student information (includes student information recorded in any medium: handwriting, print, tapes, film, or electronic media) with colleagues, the student's parents, or academic officers without student written permission. If a faculty member or academic officer has a legitimate educational interest ("legitimate educational interest" is an educationally related purpose which has a directly identifiable educational relationship to the student and underlies the request) in that info, however, you can share that portion they need to use. -Share student information (includes student information recorded in any medium: handwriting, print, tapes, film, or electronic media) with colleagues, the student's parents, or academic officers without student written permission. If a faculty member or academic officer has a legitimate educational interest ("legitimate educational interest" is an educationally related purpose which has a directly identifiable educational relationship to the student and underlies the request) in that info, however, you can share that portion they need to use.
 +
  
 ===== Diversity and Inclusion in SEHD ===== ===== Diversity and Inclusion in SEHD =====
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 50 minutes = I hour. 50 minutes = I hour.
  
-A "contact hour" is measured by the amount of instructional time (direct contact) you spend with students during a semester. Contact time may be spent (for example) lecturing, supervising group activities, administering tests, or managing online discussions.|A "contact hour" is measured by the amount of instructional time (direct contact) you spend with students during a semester. Contact time may be spent (for example) lecturing, supervising group activities, administering tests, or managing online discussions.+A "contact hour" is measured by the amount of instructional time (direct contact) you spend with students during a semester. Contact time may be spent (for example) lecturing, supervising group activities, administering tests, or managing online discussions. A "contact hour" is measured by the amount of instructional time (direct contact) you spend with students during a semester. Contact time may be spent (for example) lecturing, supervising group activities, administering tests, or managing online discussions. 
 + 
 +You must spend a minimum of one contact hour (50 minutes) a week in instruction for every semester credit hour you teach, or 15 contact hours (750 minutes) per course credit hour. For example, you must spend 3 contact hours (150 minutes) per week for a three hour course, or 45 hours (15 weeks x 3 contact hours) per semester.
  
-You must spend a minimum of one contact hour (50 minutes) a week in instruction for every semester credit hour you teach, or 15 contact hours (750 minutes) per course credit hour. For example, you must spend 3 contact hours (150 minutes) per week for a three hour course, or 45 hours (15 weeks x 3 contact hours) per semester.|You must spend a minimum of one contact hour (50 minutes) a week in instruction for every semester credit hour you teach, or 15 contact hours (750 minutes) per course credit hour. For example, you must spend 3 contact hours (150 minutes) per week for a three hour course, or 45 hours (15 weeks x 3 contact hours) per semester. 
  
 ===== Office Hours ===== ===== Office Hours =====
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 Grade Appeal Policy [[http://www.ucdenver.edu/policy/Documents/Process-for-Grade-Issues.pdf|http://www.ucdenver.edu/policy/Documents/Process-for-Grade-Issues.pdf]] Grade Appeal Policy [[http://www.ucdenver.edu/policy/Documents/Process-for-Grade-Issues.pdf|http://www.ucdenver.edu/policy/Documents/Process-for-Grade-Issues.pdf]]
  
-==== GRADES ====+===== GRADES =====
  
 ==== Entering Grades Into UCD Access ==== ==== Entering Grades Into UCD Access ====
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 Grading is done online through the Faculty Center in UCD Access. Complete your grading online through [[https://portal.cusys.edu/UCDAccessFedAuthLogin.html|UCD Access]]. If there is more than one instructor on record, only the Primary Instructor will be able to approve and submit the final grades. If you have questions, please contact the help line at 303-724-4357. Grading is done online through the Faculty Center in UCD Access. Complete your grading online through [[https://portal.cusys.edu/UCDAccessFedAuthLogin.html|UCD Access]]. If there is more than one instructor on record, only the Primary Instructor will be able to approve and submit the final grades. If you have questions, please contact the help line at 303-724-4357.
  
-GRADE CHANGES \\  \\ +GRADE CHANGES \\  \\ Grades are entered once the term is complete (or session, for reduced session classes). Once a grade roster has been approved and posted, the grade roster as a whole, cannot be changed. However, instructors will have access to change grades for individual students through the faculty portal in [[https://portal.cusys.edu/UCDAccessFedAuthLogin.html|UCD Access]]. From the portal, instructors can navigate to the grade roster for the class they wish to change.
-Grades are entered once the term is complete (or session, for reduced session classes). Once a grade roster has been approved and posted, the grade roster as a whole, cannot be changed. However, instructors will have access to change grades for individual students through the faculty portal in [[https://portal.cusys.edu/UCDAccessFedAuthLogin.html|UCD Access]]. From the portal, instructors can navigate to the grade roster for the class they wish to change.+
  
 ==== Frequently Encountered Situations ==== ==== Frequently Encountered Situations ====
  
-//1.**Student asks for an incomplete grade to satisfy financial aid requirements.** //+//1.**Student asks for an incomplete grade to satisfy financial aid requirements.**  //
  
 Financial aid requires students to successfully complete a certain number of semester hours by the end of the semester. Grades of ‘I’, ‘W’, ‘NC’, and ‘F’ do not satisfy financial aid requirements. An Incomplete grade will not satisfy Financial Aid requirements. Financial aid requires students to successfully complete a certain number of semester hours by the end of the semester. Grades of ‘I’, ‘W’, ‘NC’, and ‘F’ do not satisfy financial aid requirements. An Incomplete grade will not satisfy Financial Aid requirements.
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 Students are responsible for knowing the passing grade, typically B- in their courses. Faculty should not encourage poorly performing students to stay in the course past the 10-week drop deadline as student performance rarely improves at the end of the semester. Regular communication of student performance during the semester is the best way to avoid this situation. Students are responsible for knowing the passing grade, typically B- in their courses. Faculty should not encourage poorly performing students to stay in the course past the 10-week drop deadline as student performance rarely improves at the end of the semester. Regular communication of student performance during the semester is the best way to avoid this situation.
  
-//4.**Student complains about grade after the semester is completed.** //+//4.**Student complains about grade after the semester is completed.**  //
  
 Faculty are encouraged to regularly communicate grade information to students during the semester to minimize student complaints. Faculty should meet with students to evaluate the nature of the complaint. Faculty grading mistakes are easily handled with the Change of Record Form. Otherwise, the student should be referred to the Academic Services for the Academic Appeal Process procedure. Faculty are encouraged to regularly communicate grade information to students during the semester to minimize student complaints. Faculty should meet with students to evaluate the nature of the complaint. Faculty grading mistakes are easily handled with the Change of Record Form. Otherwise, the student should be referred to the Academic Services for the Academic Appeal Process procedure.
 +
  
 ===== Campus Closure ===== ===== Campus Closure =====
handbooks/lecturer_handbook.1654108120.txt.gz · Last modified: 2022/06/01 18:28 by Matt Mitchell