Differences

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--- handbooks:pattern_of_administration [2025/03/13 17:01] – [Lecturer Appointment/Offer Letter Administrative Process] Kelley Patient
+++ handbooks:pattern_of_administration [2025/03/13 17:09] (current) – [Lecturer Appointment/Offer Letter Administrative Process] Kelley Patient
@@ Line 1380: / Line 1380: @@
 ====== Lecturer Appointment/Offer Letter Administrative Process ======
-// (this format is changing from a table to a list in spring 2025 for digital accessibility and to head off wiki formatting snafus)//
+//(this format is changing from a table to a list in spring 2025 for digital accessibility and to head off wiki formatting snafus)//
 **One week before the last curriculum committee meets ** (Summer and Fall deadline is April, Spring deadline is Nov)
@@ Line 1388: / Line 1388: @@
 **8 weeks before start of term **
-** **- Enrollment Report – Shakira sends enrollment reports to each of the Program Leaders and Associate Deans (AD’s), and copies SEHD HR
+- Enrollment Report – Shakira sends enrollment reports to each of the Program Leaders and Associate Deans (AD’s), and copies SEHD HR
 - Program Leads complete the Hire Request formstack for each TA hire, as courses reach [[https://wiki.cu.studio/handbooks/pattern_of_administration#enrollment_and_scheduling_policies|the approved student enrollment count.]]
@@ Line 1405: / Line 1405: @@
 - Shakira emails students of canceled courses and copies advisor and program lead.
+- Jenna sends D2 pay information to Hiromi each month leading up to and during the semester.
+**4 weeks before start of term **
+- Enrollment Report – Shakira notifies Program Leaders, ADs, Sandy and SEHD HR of possible cancellation (fall, spring, summer) and prorate status updates (summer only).
+- Program Leaders need to respond to Shakira whether to cancel (fall, spring, summer) or to accept possible prorates (summer only).
+**2-3 weeks before start of ter****m (depending on holidays) - Final Decisions Due**
+- Shakira notifies Program Leaders, ADs, Sandy, and SEHD HR of cancellation and prorate status. Shakira works with Dean & Dorothy for final decisions on cancellations and prorates. SEHD HR sends a reminder email to PLs about prorates going out soon, and to review Shakira’s emails for the details. Program Leaders will communicate with employees regarding course cancellations/prorates (no later than 1 week before start of term).\\
+\\
+//SUMMER ONLY - SEHD HR sends prorate list to Dorothy & Dean for final review. After receiving approval, SEHD HR emails each employee prorate notice 1 of 2, with CC to: PL, Hiromi, Tricia, Shakira.//
+**Start of term - [[https://www.ucdenver.edu/student/registration-planning/academic-calendars|Classes Begin!]]**
+\\
+- Shakira sends final enrollment report (previously census report) to SEHD HR, Dorothy & the Dean.\\
+\\
+- Jenna sends D2 pay information to Hiromi. Hiromi and Kelley adjust pay to prorate amounts.\\
+\\
+//SUMMER ONLY - SEHD HR sends prorate notice 2 of 2 ONLY to those whose prorate will increase based on final enrollment report , CC: Tricia, Hiromi, PL.//
+**After term is underway **-  SEHD HR follows up with D1 employees who have not returned signed offer letters.\\
+\\
+- Jenna follows up with D2 employees who have not returned signed offer letters
 |   \\ Summer and Fall deadline is Apr 30 \\  \\ Spring deadline is Nov 30|   \\ Program Lead, \\  \\ Jenna & SEHD HR|   \\ Program leads (PLs) complete the Hire Request formstack for each new hire. \\  \\ Jenna and SEHD HR works on hiring steps for new hires.|