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handbooks:pattern_of_administration [2025/03/19 13:36] – [Enrollment and Scheduling Policies] Kelley Patienthandbooks:pattern_of_administration [2025/04/23 13:41] (current) – [Human Resources, Payroll and Benefits: A-Z] Kelley Patient
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 303-315-6346 303-315-6346
  
-**Julie Oxenford O’Brian,** //Executive Director of Assessment and Program Improvement// \\ +**Nicole Holland,** //Director of Accreditation and Assessment// \\ 
-julie.obrian@ucdenver.edu\\+nicole.holland@ucdenver.edu\\
 303-315-6352 303-315-6352
  
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 ===== Human Resources, Payroll and Benefits: A-Z ===== ===== Human Resources, Payroll and Benefits: A-Z =====
 +
 +<WRAP center round tip 60%>\\
 +Who to contact about edits needed in this section of the PoA: SEHD HR\\
 +</WRAP>
  
 ==== Alternative work arrangements ==== ==== Alternative work arrangements ====
  
-Alternative work arrangement information and forms can be found here: [[https://www1.ucdenver.edu/offices/human-resources/employee-relations-performance/alternative-work-arrangements|https://www1.ucdenver.edu/offices/human-resources/employee-relations-performance/alternative-work-arrangements]].+Please contact SEHD HR for the latest information we have available about this topic.
  
 ==== Auraria Early Learning Center ==== ==== Auraria Early Learning Center ====
  
-The childcare center is for the entire Auraria campus community: [[http://www.ahec.edu/for-campus-faculty-staff/early-learning-center|http://www.ahec.edu/for-campus-faculty-staff/early-learning-center]]\\ +Please refer to [[https://wiki.cu.studio/human/employee-onboarding|Employee Onboarding [SEHD Wiki]]]
-\\ +
-The child must be one year old and walking to be enrolled at the center. Open spots are filled by a lottery system, with students having the first choice for those spots. If after the student lottery there are spots left, faculty & staff have a lottery, and finally if there are still spots available they open them up to a lottery for the community.+
  
 ==== Benefits ==== ==== Benefits ====
  
-The university's benefits plan year runs from July 1 to June 30, with open enrollment in May. All questions regarding benefits should be directed to the University of Colorado Employee Services at 303.860.4200, option 3 or Toll Free 1-855-216-7740 (<employeeservices@cu.edu>). +Please refer to [[https://wiki.cu.studio/human/employee-onboarding#benefits|Employee-onboarding#benefits]]
- +
-If you are in a benefits-eligible position, you MUST submit an enrollment form within 31 days following date of hire, even if you DECLINE coverage. Otherwise, you will be automatically enrolled in default coverage. Refer to the campus Human Resources web site to register for [[https://www1.ucdenver.edu/offices/human-resources/learning-development/new-employee-orientation|New Employee Orientation]], where they will explain all of your benefits options. New faculty members receive this information in the fall New Faculty Orientation.+
  
 ==== Definitions of Employee Titles ==== ==== Definitions of Employee Titles ====
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 **Regent Laws and Policies: ** [[https://www.cu.edu/regents/policy-5l-policy-approved-faculty-titles|Regent Policy 5: Faculty]], [[https://www.cu.edu/ope/aps/5060|Administrative Policy Statement 0560 Appedix A: Faculty Titles]] **Regent Laws and Policies: ** [[https://www.cu.edu/regents/policy-5l-policy-approved-faculty-titles|Regent Policy 5: Faculty]], [[https://www.cu.edu/ope/aps/5060|Administrative Policy Statement 0560 Appedix A: Faculty Titles]]
  
-**Office Faculty Affairs and Undergraduate Enrichment: ** [[https://www1.ucdenver.edu/offices/faculty-affairs/about-us/schools-and-colleges|School Primary Unit Criteria]]+**Office Faculty Affairs and Undergraduate Enrichment: ** [[https://www.ucdenver.edu/offices/faculty-affairs/processes-policies-forms#ac-primary-unit-criteria-for-reappointment-tenure-and-promotion-rtp-21|School Primary Unit Criteria]]
  
 ==== SEHD Policy on Faculty Qualifications ==== ==== SEHD Policy on Faculty Qualifications ====
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 ==== Employee Tuition Benefit ==== ==== Employee Tuition Benefit ====
  
-To view policies, eligibility, procedures, forms, and deadlines, please visit CU Employee Services website: [[https://www.cu.edu/employee-services/tuition-benefit-denver-anschutz-campus|https://www.cu.edu/employee-services/tuition-benefit-denver-anschutz-campus]]+Please refer to [[https://wiki.cu.studio/human/employee-onboarding|Employee Onboarding [SEHD Wiki]]]
  
 ==== Hiring Process ==== ==== Hiring Process ====
  
-New employees must complete the hiring process with the SEHD HR and Payroll Coordinator. Questions can be directed to [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]].+New employees must complete the hiring process with the SEHD HR team. Questions can be directed to [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]].
  
 ==== Holiday Schedule ==== ==== Holiday Schedule ====
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 ==== Injured on the Job (Worker’s Compensation) ==== ==== Injured on the Job (Worker’s Compensation) ====
  
-//__You must notify your supervisor and/or SEHD HR IMMEDIATELY of any injury on the job.__  //The supervisor will need to notify the SEHD HR Manager as soon as possible. \\  \\ __//If an emergency,//__  employee is taken by ambulance to the hospital and follow-up care must be through a Designated Medical Provider (DMP). \\  \\ __//If not an emergency,//__  employee is taken or takes themselves to the DMP of their choice. The employee or supervisor completes the [[https://mobile.ventivtechnology.com/survey?id=0a663bdda86bd1cf9b3f8455f22bf753|online University Claim Form.]] \\+__You must notify your supervisor and/or SEHD HR IMMEDIATELY of any injury on the job.__  The supervisor will need to notify SEHD HR as soon as possible. \\  \\ __If an emergency,__  employee is taken by ambulance to the hospital and follow-up care must be through a Designated Medical Provider (DMP). \\  \\ __If not an emergency,__  employee is taken or takes themselves to the DMP of their choice. The employee or supervisor completes the [[https://mobile.ventivtechnology.com/survey?id=0a663bdda86bd1cf9b3f8455f22bf753|online University Claim Form.]] \\
  \\  \\
 To view policies, procedures, forms, and list of DMPs, please visit: [[https://www.cu.edu/content/workerscompensation|https://www.cu.edu/content/workerscompensation]] To view policies, procedures, forms, and list of DMPs, please visit: [[https://www.cu.edu/content/workerscompensation|https://www.cu.edu/content/workerscompensation]]
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 **Annual Leave Earned** **Annual Leave Earned**
  
-|**Years of service** |**Hours earned per month** |**Maximum accrual** | +University Staff and 12-month faculty with full time FTE - 14.66 hours per month (22 days/year) - Maximum accrual 352 hours (44 days)
-|University Staff|14.66 hours (22 days/year)|352 hours (44 days)|+
  
 Classified Staff - please see the latest leave accrual chart which is found here: [[https://www.cu.edu/employee-services/classified-staff-leave-policies-0|https://www.cu.edu/employee-services/classified-staff-leave-policies-0]] Classified Staff - please see the latest leave accrual chart which is found here: [[https://www.cu.edu/employee-services/classified-staff-leave-policies-0|https://www.cu.edu/employee-services/classified-staff-leave-policies-0]]
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 Leave requests are submitted to your supervisor through the UCD Access employee portal. See **Submitting Leave Requests and Monthly Time Record**  below, under the [[:handbooks:pattern_of_administration#ucd_access_portal|UCD ACCESS PORTAL]] section. Leave requests are submitted to your supervisor through the UCD Access employee portal. See **Submitting Leave Requests and Monthly Time Record**  below, under the [[:handbooks:pattern_of_administration#ucd_access_portal|UCD ACCESS PORTAL]] section.
  
-Per CU System rules, **//supervisors of employees earning vacation and sick leave must verify leave usage and balances on a monthly basis.//  **+Per CU System rules, **supervisors of employees earning vacation and sick leave must verify leave usage and balances on a monthly basis. **
  
 ==== Payroll ==== ==== Payroll ====
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 ==== Faculty Summer Pay ==== ==== Faculty Summer Pay ====
  
-Employees who are appointed for 12 months (deans, 12 month research faculty, professional exempt staff and classified staff) are paid during the summer as they are during the academic year. Faculty with separate summer appointments are paid on varying schedules according to their assignments. The basis of summer pay is the number of credit hours of the course at the Dean’s discretion. Currently, a faculty member will receive $6,000 per three credit hour course (up to two courses) that meets minimum enrollment. Teaching more than two courses requires Dean's approval and will be paid at Lecturer rate. Please note that under-enrolled courses may be canceled and pay is prorated for under-enrolled courses that have not been canceled. Faculty may earn up to 3/9ths (33.33%) of their previous academic year salary in the summer, through teaching, administrative, and grant pay. Pay is usually distributed equally across June and July. Per the campus faculty compensation policy, faculty are allowed to receive up to 1/9th (11.11%) of their AY salary each month in the summer.+Employees who are appointed for 12 months (deans, 12 month research faculty, professional exempt staff and classified staff) are paid during the summer as they are during the academic year. Faculty with separate summer appointments are paid on varying schedules according to their assignments. The basis of summer pay is the number of credit hours of the course at the Dean’s discretion. Currently, a faculty member will receive $6,000 per three credit hour course (up to two courses) that meets minimum enrollment. Teaching more than two courses requires Dean's approval and the additional courses will be paid at Lecturer rate. Please note that under-enrolled courses may be canceled and pay is prorated for under-enrolled courses that have not been canceled. Faculty may earn up to 3/9ths (33.33%) of their previous academic year salary in the summer, through teaching, administrative, and grant pay. Pay is usually distributed equally across June and July. Per the campus faculty compensation policy, faculty are allowed to receive up to 1/9th (11.11%) of their AY salary each month in the summer.
  
-**SUMMER PAY & PRO-RATE CALCULATIONS FOR TENURED/TENURE-TRACK FACULTY**+**SUMMER PAY & PRO-RATE CALCULATIONS FOR TENURED/TENURE-TRACK AND IRC FACULTY** 
 + 
 +Prorates cannot be taught in-load.
  
 For undergraduate & graduate level courses: For undergraduate & graduate level courses:
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 For a search, we will ask you to provide funding information, an organizational chart for your team and a beginning job description for the role that we can work with as we go through the review process before posting. Please contact the SEHD HR team for assistance (e.g. with job descriptions and pay rates) or with any questions or comments. For a search, we will ask you to provide funding information, an organizational chart for your team and a beginning job description for the role that we can work with as we go through the review process before posting. Please contact the SEHD HR team for assistance (e.g. with job descriptions and pay rates) or with any questions or comments.
  
-Prior to starting the search process, all search committee member should have completed this course in Skillsoft in the past two years: CU Search Committee Training, Inclusive Recruiting Practices. Here is the link to the course (log in to your portal [[http://my.cu.edu|my.cu.edu]] first and then click: [[https://universityofcolorado.skillport.com/skillportfe/main.action?path=summary/CUSTOMER_DEFINED/_scorm12_cu_u00066_0001|https://universityofcolorado.skillport.com/skillportfe/main.action?path=summary/CUSTOMER_DEFINED/_scorm12_cu_u00066_0001]]) or go to your Skillsoft tile and use this exact search term to find the course: ""+Prior to starting the search process, all search committee member should have completed this course in Skillsoft Percipio in the past two years: CU Search Committee Training, Inclusive Recruiting Practices.
  
 === Faculty Search Guidelines === === Faculty Search Guidelines ===
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 ==== Student Employment ==== ==== Student Employment ====
  
-For information on student employment - hiring process, definitions of employee types, job descriptions, pay rates, and user-friendly template forms - please view the {{:human:sehd_student_hiring_guide_072320.pdf|Student Hiring Guide }}  on Impact. A complete Hire Request form ([[https://ucdenverdata.formstack.com/forms/sehd_hr_new_hire|ucdenverdata.formstack.com/forms/sehd_hr_new_hire)]] must be submitted PRIOR to any offer of employment or initiation of work. Contact the SEHD HR and Payroll Coordinator for assistance. +For information on student employment - hiring process, definitions of employee types, job descriptions, pay rates, and more please go to the [[https://wiki.cu.studio/human/student_hiring_guide|Student_hiring_guide]]
- +
-The Student Employment website has a number of resources available: [[https://www.ucdenver.edu/lynxconnect/career-center/student-employment|https://www.ucdenver.edu/lynxconnect/career-center/student-employment]] +
- +
-We want to especially highlight the limit of hours worked: Effective July 1, 2015, the Student Employee Work Hours Administrative Policy limits the amount of hours students may work each semester across the CU system (Anschutz, Boulder, Denver, and Colorado Springs) to: +
- +
-**Fall (16 weeks, August – December) – 25 hours/max (or 50 hours per biweekly pay period)** +
- +
-**Spring (16 weeks, January – May) – 25 hours/max (or 50 hours per biweekly pay period)**+
  
-**Summer (10 weeks, June – August) – 40 hours/max**. In accordance with the Immigration and Naturalization Service (INS) regulations, international students may not work more than 20 hours per week—in total , regardless of the number of positions—while classes are in session during the Fall and Spring semesters. Student employees who exceed the work hour limits (across all jobs, across all campuses) may become eligible for employee health benefits under the Affordable Care Act. In the event a student employee becomes eligible for benefits under the Affordable Care Act, employer benefits contributions will be proportionately charged to the department(s) where the student was employed when the limits were exceeded, regardless of where the student is currently employed. Departments may also be subject to additional administrative charges as a violation of this policy subjects the University to additional exposure under the Affordable Care Act. **Supervisor Responsibility:** Supervisors are responsible for communicating policy to their student employees. Students are responsible for communicating with their supervisor if they are no longer students or are scheduled to work more than the maximum total work hours allowed for all jobs. For biweekly students who track hours worked in MyLeave, the Supervisor will review and approve timesheets in MyLeave. The latest step-by-step guide is found here: [[https://www.cu.edu/docs/sbs-my-leave-supervisors|https://www.cu.edu/docs/sbs-my-leave-supervisors]]. If you will be taking leave or time away from work, please set up a proxy for your timesheet approvals to ensure that your student employees are paid in a timely manner. S <font 11pt/inherit;;inherit;;inherit>teps to set up the proxy are found in the step-by-step guide, around page 5.</font>+Contact the SEHD HR and Payroll Coordinator for assistance.
  
-==== Termination of Employment ====+Termination of Employment
  
 When employees terminate employment, an official written notification which specifies the employee’s last day of employment to the supervisor and SEHD HR is required. SEHD HR will send an exit acknowledgement letter and an exit checklist to the employee. The employee will work with their supervisor, SEHD HR/Finance, SEHD IT and Ja'Net Hurt as needed for final business such as turning in keys, procurement/travel cards, ID badge, parking card, computer and tech equipment, and an office cleanout walkthrough. SEHD server/email access will generally be terminated at the end of the last date of employment. Retirees and CU alumni will have ongoing access to their University e-mail, along with limited portal access. When employees terminate employment, an official written notification which specifies the employee’s last day of employment to the supervisor and SEHD HR is required. SEHD HR will send an exit acknowledgement letter and an exit checklist to the employee. The employee will work with their supervisor, SEHD HR/Finance, SEHD IT and Ja'Net Hurt as needed for final business such as turning in keys, procurement/travel cards, ID badge, parking card, computer and tech equipment, and an office cleanout walkthrough. SEHD server/email access will generally be terminated at the end of the last date of employment. Retirees and CU alumni will have ongoing access to their University e-mail, along with limited portal access.
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  <font 11pt/inherit;;inherit;;inherit>You can only make changes to your direct deposit account, once per day. If you need to save/update again, you will need to do so after midnight.</font>  <font 11pt/inherit;;inherit;;inherit>You can only make changes to your direct deposit account, once per day. If you need to save/update again, you will need to do so after midnight.</font>
  <font 10.0pt/inherit;;#505050;;inherit>Changes made by the 10<sup>th</sup> of each month will take effect for that month's payroll.</font>  <font 10.0pt/inherit;;#505050;;inherit>Changes made by the 10<sup>th</sup> of each month will take effect for that month's payroll.</font>
 + <font 10.0pt/inherit;;#505050;;inherit><WRAP center round info 60%> \\
 +end of HR section \\
 +</WRAP></font>
  
  
handbooks/pattern_of_administration.1742391394.txt.gz · Last modified: by Kelley Patient