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handbooks:pattern_of_administration [2025/04/17 20:47] – [Human Resources, Payroll and Benefits: A-Z] Kelley Patienthandbooks:pattern_of_administration [2025/10/28 22:13] (current) – [Human Resources] Kelley Patient
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 The vision of the SEHD is to be, “A leading school of education providing national expertise on educational issues and socially-just solutions for urban and diverse communities. Through innovative research and partnerships, we strive to be passionate agents of change, inspiring upcoming generations to learn from the past and shape the future.” The vision of the SEHD is to be, “A leading school of education providing national expertise on educational issues and socially-just solutions for urban and diverse communities. Through innovative research and partnerships, we strive to be passionate agents of change, inspiring upcoming generations to learn from the past and shape the future.”
 + <font 12pt/inherit;;black;;white>In the School of Education and Human Development, inclusive excellence refers broadly to our commitment to serving and supporting all members of the SEHD Community: students, staff, faculty, partner organizations, and members of the broader community who are involved in SEHD's efforts to prepare and inspire education and mental health leaders to have a profound impact in fostering student opportunity, achievement and success in urban and diverse communities. More specifically, we are guided by an Inclusive Excellence Plan that is guided by a set of principles (below), includes 7 specific goals, and is assessed through systematic inquiry and evaluation via university and SEHD metrics.</font>
  
 +===== Inclusive Excellence =====
 +
 +In the School of Education and Human Development, inclusive excellence refers broadly to our commitment to serving and supporting all members of the SEHD Community: students, staff, faculty, partner organizations, and members of the broader community who are involved in SEHD's efforts to prepare and inspire education and mental health leaders to have a profound impact in fostering student opportunity, achievement and success in urban and diverse communities. More specifically, we are guided by an Inclusive Excellence Plan that is guided by a set of principles (below), includes 7 specific goals, and is assessed through systematic inquiry and evaluation via university and SEHD metrics.
 +
 +==== Inclusive Excellence Principles ====
 +
 +The inclusive excellence efforts of SEHD are guided by a set of principles adopted in fall 2022. These principles state:
 +
 +We are a community of humans–diverse in identities, roles, experiences, expertise–committed to the difficult work of educational and social equity. In this work, we maintain a radical vision for our own individual and collective well-being. We do this through:
 +
 +  * Forms of learning evident in scholarship, partnership, and leadership that thoughtfully engages with children and youth, families, schools, higher education institutions, businesses and nonprofits with diverse perspectives and backgrounds.
 +  * Continuous collective reflection and self-reflection on the ways in which race, ethnicity, economic resources, languages, abilities, histories, geography, first-generation status, age, gender, sexual identities, veteran status, and cultural and faith practices surface and inform our shared commitments and interactions.
 +  * Prioritizing psychological, emotional, and physical safety.
 +  * Prioritizing the sense of belonging for all members of our community.
 +  * Courage in our commitments to risk, reflect, and improve.
 +
 +==== Inclusive Excellence Programming Areas ====
 +
 +SEHD initiates, supports, and offers a wide array of engagement opportunities for faculty, staff, and students. Such opportunities aim to accomplish the following:
 +
 +  * Supporting student and employee success and retention
 +  * Providing professional learning opportunities
 +  * Advancing inclusive, research-based teaching practices
 +  * Promoting accessibility in both physical and digital spaces
 +  * Fostering a culture that values diverse perspectives and identities
 +  * Supporting inclusive excellence in education and community partnerships
 +
 +==== Office of Inclusive Excellence Contact Information ====
 +
 +  * //person//: antwan jefferson, Associate Dean for Instructional and Inclusive Excellence
 +  * //phone//: 720-593-8575
 +  * //email//: [[antwan.jefferson@ucdenver.edu|antwan.jefferson@ucdenver.edu]]
 +  * //office//: Lawrence Street Center, 711
 +  * //web//: [[https://education.ucdenver.edu/about-us/inclusive-excellence|https://education.ucdenver.edu/about-us/inclusive-excellence]]
 ===== SEHD Programs, Degrees, Licenses and Endorsements ===== ===== SEHD Programs, Degrees, Licenses and Endorsements =====
  
-//See the // [[:handbooks:faculty_handbook|SEHD Faculty Handbook]]//**.** //+//See the // [[:handbooks:sehd_faculty_handbook|SEHD Faculty Handbook]]//**.** // 
 ====== Organization of the SEHD ====== ====== Organization of the SEHD ======
  
 An '''organizational chart '''illustrating the roles and relationships within the structure of the SEHD is included in Appendix A. In what follows, we provide a description of the roles and responsibilities of the various individuals and groups included. An '''organizational chart '''illustrating the roles and relationships within the structure of the SEHD is included in Appendix A. In what follows, we provide a description of the roles and responsibilities of the various individuals and groups included.
 +
 ===== Dean ===== ===== Dean =====
  
 The Dean is responsible for matters at the school level including but not limited to enforcement of admission requirements; the efficiency of departments and other divisions within the college or school; budgetary planning and allocation of funds; faculty assignments and workload recommendations on personnel actions; curriculum planning; academic advising; accountability and reporting (from the Laws of the Regents Article 4.A.2.C). The Dean is responsible for matters at the school level including but not limited to enforcement of admission requirements; the efficiency of departments and other divisions within the college or school; budgetary planning and allocation of funds; faculty assignments and workload recommendations on personnel actions; curriculum planning; academic advising; accountability and reporting (from the Laws of the Regents Article 4.A.2.C).
- 
  
 ===== Associate Deans ===== ===== Associate Deans =====
  
-Associate Deans are responsible for internal and external operations of the SEHD and represent the Dean as appropriate. There are currently two Associate Dean positions in the SEHD: //Associate Dean for Academic Programs and Undergraduate Experiences//, **Barbara Seidl**; // **and //Associate Dean of Advanced Education & Doctoral Programs//,**Scott Bauer//'. See the Organizational Chart in Appendix A for the specific responsibilities of each Associate Dean. +Associate Deans are responsible for internal and external operations of the SEHD and represent the Dean as appropriate. There are currently two Associate Dean positions in the SEHD: //Associate Dean for Academic Programs and Undergraduate Experiences//, **Barbara Seidl**; //**and //Associate Dean of Advanced Education & Doctoral Programs//,**Scott Bauer//'. See the Organizational Chart in Appendix A for the specific responsibilities of each Associate Dean.
-===== Executive Staff =====+
  
-| \\ **Patricia Ball**, //Assistant Dean of Finance and Human Resources// | \\ **315-4947, **LSC 1143| +===== Executive Staff =====
-| \\ **Julia Cummings**, //Director of Marketing// | \\ **315-6339, **LSC 1141| +
-| \\ **Cindy Gutierrez**, //Executive Director, Office of Partnerships// | \\ **315-4982, **LSC 621| +
-| \\ **Shannon Hagerman**, //Executive Director of Continuing and Professional Education// | \\ **720-639-9229, **LSC 611| +
-| \\ **Marlinda Hines**, //Director of Recruitment and Outreach// | \\ **315-4977, **LSC 711| +
-| \\ **Brad Hinson**, //Assistant Dean for Information and Academic Technology// | \\ **315-0131, **LSC 726| +
-| \\ **JáNet Hurt**, //Assistant to the Dean// | \\ **315-6343, **LSC 1145| +
-| \\ **Julie Oxenford O’Brian**, //Executive Director of Assessment and Program Improvement// | \\ **315-6352, **LSC 723| +
-| \\ **Sandy Snyder-Mondragon**, //Asst. Dean of Student Success and Enrollment Management// | \\ **315-4979, **LSC 712|+
  
 +|   \\ **Patricia Ball**, //Assistant Dean of Finance and Human Resources// |   \\ **315-4947, **LSC 1143|
 +|   \\ **Julia Cummings**, //Director of Marketing// |   \\ **315-6339, **LSC 1141|
 +|   \\ **Cindy Gutierrez**, //Assistant Dean of Teacher Education and Clinical Partnerships// |   \\ **315-4982, **LSC 621|
 +|   \\ **Shannon Hagerman**, //Executive Director of Continuing and Professional Education// |   \\ **720-639-9229, **LSC 611|
 +|   \\ **Marlinda Hines**, Assoicate //Director of Recruitment and Outreach// |   \\ **315-4977, **LSC 709|
 +|   \\ **Brad Hinson**, //Director of Technology & Learning // |   \\ **NA, **LSC 726|
 +|   \\ **JáNet Hurt**, //Operations & Events Manager// |   \\ **315-6343, **LSC 1145|
 +|   \\ **Nicole Holland**, //Director of Accreditation and Assessment// |   \\ **315-6352, **LSC 723|
 +|   \\ **Sandy Snyder-Mondragon**, //Asst. Dean of Student Success and Enrollment Management// |   \\ **315-4979, **LSC 712|
  
 ====== SEHD Service Areas ====== ====== SEHD Service Areas ======
Line 52: Line 88:
 ===== Academic Services ===== ===== Academic Services =====
  
-The mission of Academic Services (AS) is to provide support and assist students and faculty to promote the highest standard of learning, teaching, research, and service at the School of Education and Human Development. +The mission of Academic Services (AS) is to provide support and assist students and faculty to promote the highest standard of learning, teaching, research, and service at the School of Education and Human Development. Academic Services provides, among other services, information about degree programs and related processes, admissions, maintains records, and ensures that students meet requirements to graduate. Academic Services supports students at all levels, including undergraduates, graduate students, and certificates, endorsement, and licensure students. The Academic Services Manager, Rebecca Schell, serves as the senior graduate academic advisor in the SEHD. The Academic Services Manager leads the team of SEHD graduate academic advisors and graduate program coordinators with creating, implementing, and executing student and faculty support related policies and procedures. For example, the Academic Services Manager oversees graduate student academic probation, eligible to enroll lists and student email listservs, comprehensive exam results reporting, confirmed graduation lists, and current/historical department processes.
- +
-Academic Services provides, among other services, information about degree programs and related processes, admissions, maintains records, and ensures that students meet requirements to graduate. Academic Services supports students at all levels, including undergraduates, graduate students, and certificate, endorsement, and licensure students. +
- +
-Please see the following page for a listing of the Academic Services Staff.+
  
 ==== Academic Services Staff Contact Information ==== ==== Academic Services Staff Contact Information ====
Line 66: Line 98:
  
 **Natalie Schaffer** \\ **Natalie Schaffer** \\
-Admissions Manager\\+Admissions Manager \\ [[NATALIE.SCHAFFER@UCDENVER.EDU|Natalie.Schaffer@ucdenver.edu]] \\
 303-315-6308 303-315-6308
  
-**Jessica Gomez-Garcia** \\ +**Academic Advising**
-Admissions Associate\\ +
-303-315-6308+
  
-=== Academic Advising ===+**Julie Gomez** \\ 
 +Senior Undergraduate Academic Advisor \\ [[Julie.Gomez@ucdenver.edu|Julie.Gomez@ucdenver.edu]] \\ 
 +303-315-4989
  
 **Shelley Gomez** \\ **Shelley Gomez** \\
-Academic Advisor – Master’s programs\\ +Academic Advisor – Master’s programs \\ 
-303-315-6310\\ +303-315-6310 \\ [[shelley.gomez@ucdenver.edu|shelley.gomez@ucdenver.edu]]
-[[shelley.gomez@ucdenver.edu|shelley.gomez@ucdenver.edu]]+
  
 **Rosalinda Martinez** \\ **Rosalinda Martinez** \\
-Undergraduate Advisor\\+Manager of Teacher Education & Undergraduate Advising \\ [[rosalinda.martinez@ucdenver.edu|Rosalinda.Martinez@ucdenver.edu]] \\
 303-315-6308 303-315-6308
  
 **Geneva Sarcedo** \\ **Geneva Sarcedo** \\
-Academic Advisor – SPSY, COUN, LDFS\\ +Program Director [[callmemister@ucdenver.edu|callmemister@ucdenver.edu]] \\ 
-303.315.6351\\ +Academic Advisor – grad programs \\ 
-[[geneva.sarcedo@ucdenver.edu|geneva.sarcedo@ucdenver.edu]]+303.315.6351 \\ [[geneva.sarcedo@ucdenver.edu|geneva.sarcedo@ucdenver.edu]]
  
 **Rebecca Schell** \\ **Rebecca Schell** \\
-Academic Advisor – LDTE, ECE\\ +Academic Services Manager \\ 
-303.315.4978\\ +Academic Advisor – grad programs \\ 
-[[rebecca.schell@ucdenver.edu|rebecca.schell@ucdenver.edu]]+303.315.4978 \\ [[rebecca.schell@ucdenver.edu|rebecca.schell@ucdenver.edu]] 
 + 
 +**Batol Swade** \\ 
 +Academic Advisor \\ [[batol.swade@ucdenver.edu|Batol.Swade@ucdenver.edu]] \\ 
 +303-315-6303 
 + 
 +**Carol Wahby** \\ 
 +Doctoral Programs Coordinator \\ [[carol.wahby@ucdenver.edu|Carol.Wahby@ucdenver.edu]] \\ 
 +303-315-6375
  
 **Sandy Mondragon** \\ **Sandy Mondragon** \\
-Asst. Dean, Student Success and Enrollment Management\\ +Asst. Dean, Student Success and Enrollment Management \\ 
-Academic Advisor - MAT, PhD\\ +303.315.4979 \\ [[sandra.snyder-mondragon@ucdenver.edu|sandy.mondragon@ucdenver.edu]]
-303.315.4979\\ +
-[[sandra.snyder-mondragon@ucdenver.edu|sandy.mondragon@ucdenver.edu]] +
  
 ===== Assessment and Program Improvement ===== ===== Assessment and Program Improvement =====
  
-The SEHD Office of Assessment and Program Improvement is responsible for activities related to accreditation and reauthorization requirements of the SEHD and for developing and maintaining coordination of accreditation and outcomes assessment work within the SEHD; between the SEHD and other University offices; and between the SEHD, Colorado Department of Education (CDE), and Colorado Department of Higher Education (DHE).+The SEHD Assessment and Program Improvement (API) Office promotes and nurtures a culture of formative evaluation and continuous improvement within the School of Education and Human Development through supporting high-quality assessment practices.
  
-The Office was created to address both the short-term needs of the 2013 national and state accreditation reviews and the longer term goals of promoting and nurturing a culture of formative evaluation within the SEHD in terms of using outcomes data to drive programmatic and operational decision-making. The office develops and oversees the systems infrastructure necessary to allow and encourage faculty participation in research associated with School outcomes, namely the impact of our graduates on P-12 student learning, our graduates’ knowledge of content and content pedagogy, our graduates’ performance as educators, the persistence of our graduates in the education profession, and the leadership roles assumed by our graduates.+The SEHD API team members are subject matter experts providing leadership, consultation, collaboration, and support to SEHD faculty, staff, students, and leadership, other CU Denver units, and external partners related to outcomes assessment, surveys, data systems, professional accreditation, state authorization, and other external reporting.
  
-Related to state and national accreditation activities, it is also responsibility of this Office to communicate and coordinate SEHD activities for the annual University Higher Learning Commission (HLC) report and to write the annual SEHD HLC report based on student learning outcomes.+The major areas of responsibilities of the SEHD API office are:
  
-This office fulfills all external data reporting requirements for federal, national, and state agencies. Internally, the Office maintains the official assessment records for current and former students, academic program assessments and management of databases that track relevant assessment data across all programs.+==== Quality Assessment and Continuous Improvement ====
  
-==== Assessment and Program Improvement Contacts ====+  * Lead and develop policies, procedures, and strategic plans that enhance accreditation and assessment readiness and excellence, collaborating with SEHD and CU Denver roles / teams. 
 +  * Lead and collaborate with SEHD leadership, faculty, staff, students, and other partners to integrate assessment results into curriculum development, program planning, and strategic initiatives, supporting on-going data-driven discussions. 
 +  * Lead and consult with SEHD leadership, faculty, staff, students, and other partners regarding how to leverage existing data for continuous improvement and explore new data collection opportunities. 
 +  * Consult with faculty/instructors in creating, validating, and implementing high quality assessment and scoring instruments (e.g., rubrics). 
 +  * Collaborate with SEHD faculty, staff, students, and external partners to develop and maintain SEHD’s systems and documentation that assure quality program-level assessment and program improvement efforts, using universal design principles to ensure usable and accessible design, administration, collection, and reporting of assessment and program improvement. 
 +  * Support the design, administration, analysis, and reporting of research studies related to assessment and program improvement.
  
-**Mary Lovit, **//Assessment Systems Manager & Senior Data Analyst// \\ +==== Assessment Data Collection and System Management ====
-mary.lovit@ucdenver.edu\\ +
-303-315-6346+
  
-**Nicole Holland,** //Director of Accreditation and Assessment// \\ +  * Support the development of Program Outcomes and Assessment P 
-nicole.holland@ucdenver.edu\\ +  * Administer and support use of the SEHD assessment management system, understanding the technical requirements of the software being used and integration with other systems. 
-303-315-6352+  * Develop processes and supervise the administration of faculty and staff accounts. 
 +  * Facilitate the creation of assessments, rubrics, and the alignment to state and professional standards within the SEHD assessment management system. 
 +  * Develop and generate assessment reports for program improvement and for regular accreditation needs. 
 +  * Work with campus partners to plan and maintain course and student data stored in the SEHD assessment management system. 
 +  * Establish, revise, and monitor standard operating procedures, agreements and documentation related to the SEHD secure data management infrastructure. 
 +  * Train and support SEHD faculty, staff, students, and external partners (e.g., site supervisors, mentor teachers) on how to use the SEHD assessment management system.
  
 +==== Survey Data Collection and Management ====
  
-===== Finance and Budget =====+  * Manage the annual administration of school-wide surveys of students, alumni, and other stakeholders. 
 +  * Create and manage reporting of school-wide surveys of students, alumni, and other stakeholders. 
 +  * Consult with SEHD faculty, staff, students and partners to develop and pilot new or revised surveys; for students in particular, reviewing surveys intended to collect data from other SEHD students. 
 +  * Develop processes and supervise the maintenance of the SEHD online survey software, including administration of SEHD faculty, staff, and student 
 +  * Respond to requests for data, information, and research (e.g., for grants and program monitoring).
  
-==== Fiscal support staff ====+==== Data Management and Reporting ====
  
-|**Patricia Ball, **//Assistant Dean of Finance and Human Resources// |**315-4947, **LSC 1143| +  * Develop, implement, and/or manage the collection and warehousing of SEHD’s repository of program improvement and student learning data. 
-|**Hiromi Agena**, //Associate Director of Finance// |**315-6320, **LSC 1121| +  * Develop, implement, and/or manage reporting to support both external (e.g., federal, state, professional accreditation) and internal data needs, using statistical software as needed and various reporting mediums (e.g., dashboards, queries, PPT, Word, Excel) that are suited to the audience. 
-|**Sophie Eggert, **//SEHD Grants and Contracts Administration// |**315-4947, **LSC 1143| +  * Manage response to ad-hoc data requests from SEHD leadership, faculty, staff, students, and external partners. 
-|**Daisy Salazar, **//Accountant// |**315-4921**, LSC 1122| +  * Lead efforts to partner with colleagues including SEHD IT, CU Denver OIT, and CU Denver OIRE teams in the collection, warehousing, and reporting of SEHD data.
-|**Keiko Goldman, **//Finance & HR Business Services Coordinator// |**315-4921**, LSC 1122| +
-|**Erdenechukhal (Jamie) Purevsuren**, //Grants & Contracts Business Services Coordinator// |**315-6318, **LSC 604|+
  
-==== Services and Employee Expenses ====+==== Accreditation, Authorization, and Other External Reporting ====
  
-All personnel hiring, services and scope of work purchases must be pre-approved BEFORE the work has started. Please contact **Daisy Salazar** for general fund, extended studies, and professional development account purchases and services, **Hiromi Agena** for payroll related hiring and additional pay, and **Jamie Purevsuren** for grant related purchases. If prior approval has not been obtained before the work or service begins, the University may deny reimbursement and this could become a personal expense to you. +  * Co-lead preparation for state and accreditation self-studies and site visits with other SEHD leaders (e.g., Dean, Associate Deans, Assistant Deans, Directors, Program Leaders). 
-==== Expense Reimbursement ====+  * Manage annual and ad hoc federal, state, accreditation, and media-related reporting (e.g., Title II, WIOA, VA, SURDS, DADC, TEACH Colorado, HLC, CACREP, COAMFTE, NASP, APA, US News). 
 +  * Serve as liaison with external accrediting bodies, federal and state regulatory agencies, and other external organizations to facilitate processes and ongoing compliance. 
 +  * Develop and maintain a comprehensive portfolio of accreditation requirements, deadlines, and documentation for all SEHD programs; monitoring changes in accreditation standards and regulatory requirements and advising others including leadership on necessary adjustments.
  
-All purchases must have prior approval from the budget authority (generally a faculty member’s program representative or their Associate Dean or the Dean) before reimbursements will be processed. This is best done through email with the approval copied or sent to the finance team. Original itemized receipts should be submitted to your corresponding Concur delegate. Contact **Daisy Salazar** for general fund, extended studies and professional development account purchases and services, and **Jamie Purevsuren** for grant related purchases. +==== SEHD API Office Contacts ====
-==== General Purchasing and Supplies ====+
  
-**__When making a general purchase (see below for Technology Purchasing) using professional development funds or program funds:__ **+**Nicole Holland**
  
-   - **FIRST**, contact your corresponding Concur delegate to ensure the funds are available; this must be done prior to purchase. Contact **Daisy Salazar**  for general fund, extended studies and professional development account purchases, and **Jamie Purevsuren**  for grant related purchases. +Director of Accreditation and Assessment
-  - **SECOND**, submit a purchase/procurement request to by filling out the form found here: [[https://goo.gl/59eUaO|https://goo.gl/59eUaO]]. +
-//Supplies must be ordered through the state vendor, STAPLES, through our CU Marketplace vendor system. //+
  
-Business cards should be ordered using the following link: [[http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx]]+sehdhelp@ucdenver.edu
  
-The School does not have a general account to pay for these items; expense approval by a budget authority (Program representative or Associate Dean) must be obtained prior to ordering. Program or Professional Development (PD) funds can be used for this purchase.+**Mary Lovit**
  
-==== Event Purchasing ====+Assessment Office Program Manager
  
-All event purchasing is made using a faculty member PCARD or through personal funds. Reimbursements are to be made through **Daisy Salazar**.+sehdhelp@ucdenver.edu
  
-==== Travel Procedures ====+**Julie Walden**
  
-Faculty members are responsible for making their own travel arrangements. Faculty and staff need to FIRST check with their Program Leader or supervisor to determine if planned travel is covered by the program budget, or **Daisy Salazar**  if covered by their own professional development funds. In the case of externally funded projects, the Principal Investigator (PI) should be consulted. It should NEVER be assumed that travel will be covered through the university without first checking with the appropriate source.+Assessment and Grants Principal Professional
  
-Following is a link to the Procurement Service Center website which answers all questions about travel including a step by step guide: [[https://www.cu.edu/psc/payables/travel.htm|https://www.cu.edu/psc/payables/travel.htm]]__.__+sehdhelp@ucdenver.edu
  
-If additional assistance is needed, please email [[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]].+====== Marketing and Communications Office/School of Education & Human Development ======
  
-==== Main Points to Remember ====+**Primary Purpose of the Office** – Support SEHD strategic goals to enhance reputation, awareness, enrollment and equity. Promote campus researchers, diverse students and alumni, and key university initiatives. Manage marketing budget, personnel, and contractors. Responsible for developing, managing, and implementing marketing, communications, and public relations strategies and plans to support the mission and strategic plan of the SEHD. Additionally, this position oversees events promotion/coverage and assists the Dean with fundraising activities.
  
-  - You must receive authorization from your Program Leader, Supervisor or Associate Dean **__before__**  incurring travel expenses. You must also receive approval from the Dean if traveling internationally. If you are using PD funds, please check with Daisy Salazar to ensure you have adequate funds. +**Major Responsibilities** – Planning consultations; enrollment marketing (print, digital and web); overseeing communications to SEHD faculty, staff, students, alumni, partners in CU Denver and CU System units and external audiences; leadership positioning; e-publication oversight; public relations and events programming; and special projects.
-  - Travel on sponsored program (grant) money requires approval from the SEHD Office of Grants and Contracts – contact Bolormaa Begzsuren with any questions. +
-  - If you plan on traveling frequently, apply for the corporate liability travel card (See US Bank Travel Card below). Training must be completed before this card is issued. Please see Daisy Salazar for card applications. +
-  - You must book your travel through the online Concur system (accessed through UCD Access) or directly through Christopherson Travel. +
-  - You **CANNOT **use your travel card to pay for conference registrations. Please use your P-card. The travel card should be used for hotel and all other travel related expenses WHILE IN TRAVEL STATUS (e.g. meals, transportation, etc.) +
-  - You may use your travel card for meals but you should not exceed the applicable per diem rate for the locale in which you are traveling. If you exceed this amount, you will have to reimburse the University for the difference. If you pay for food using personal funds, you will be reimbursed up to or for the applicable per diem rate for the locale in which you are traveling. If the meal expense exceeds this amount, this is a personal expense to you and you will not be reimbursed. +
-  - **__Keep itemized receipts for ALL expenses.__**  You will have to submit a conference agenda for any conference related expenses. The agenda must include a schedule of the conference including the meals that were provided by the conference. +
-  - When you return, please immediately submit all receipts to your Concur delegate. Contact **Daisy Salazar**  for general fund and professional development account purchases, **Jamie Purevsuren**  for grant related purchases and **Jenna Ronnebaum**  for Extended Studies purchasing and services. +
-  - You should reimburse CU for any personal expenses on your travel card at the time when you turn in your receipts, or if you have enough per diem to cover these expenses, your per diem will be reduced by this amount. +
-  - **Your travel expenses __MUST__  be reallocated within 90 days of the end of your trip or this becomes taxable income to you. This is a firm deadline that cannot be changed. Please allow your Concur delegate 2-3 weeks before the 90 day deadline to submit reimbursements on your behalf.** +
-==== US Bank Travel Card ====+
  
-The U.S. Bank Travel Card is the State Travel Card. All University employees who travel on business for the University should apply for the card and use it for all travel-related expenses. Please note that this card is a University card and the traveler is responsible for retaining all receipts and turning them in to your Concur delegate for reallocation as soon as possible once your travel is complete. These expenses do not generate email reminders the same way the P-card does and will sit in the system and not hit a speedtype until reallocated. This may result in budgets being inaccurate and additional work at year end for the finance staff. Please see Tim Halliday if you wish to request this card. \\  \\ There is a **very handy Concur smartphone application**  that will allow you to take a photo of and upload receipts directly to the Concur system as you travel. You can also initiate travel with this application. Once you have downloaded the application, your user ID will be your Employee ID @cu.edu (for example 123456@cu.edu). Before you can login to this app, you must go to the concur system on your computer and take the following steps:+**Contact** – **Julia Cummings** \\ 
 +Director of Marketing and Communications Director for the School of Education & Human Development\\ 
 +303-315-6339
  
-  * Once logged in, click the profile link and let the whole screen come up or choose mobile registration. If the whole screen comes up –go the bottom left and choose mobile registration. +julia.cummings@ucdenver.edu
-  * Click the blue link that says “create a mobile PIN”- this will be the PIN that you use to login to the app. +
-  * Again your user ID will be your EID@cu.edu. +
-  * If you have any problems with the app, please call the help desk at 303-837-2161.+
  
-==== Conference Registration ====+Julia reports to the Vice Chancellor of University Communications with a dotted line to Dean Lynn. She is a member of SEHD’s Strategic Enrollment Management team.
  
-University travelers often find that they need to prepay registration fees for a conference or meeting they plan to attend. How the expense is submitted—for direct payment to the vendor, or for reimbursement to the traveler—varies according to the timing of the payment and the needs of the vendor. The possible vehicles for payment are (1) the Procurement Card (P-Card), or (2) fill out a purchasing request here: **[[https://forms.ucdenver.edu/secure/sehd_conference_registration|https://forms.ucdenver.edu/secure/sehd_conference_registration**]]** so that an on-line payment can be made for you or (3) pay for the registration yourself and submit the receipt to Daisy Salazar for reimbursement.+Please reach out to her with any marketing/communications questions.
  
-==== Maximum Meal Reimbursement ====+**Links to external resources**:
  
-Meal reimbursement is for the actual cost of the traveler’s meals. To ensure these costs are reasonable, actual costs are limited to a Maximum Meal Reimbursement amount specific to the geographic travel location. The State of Colorado’s Maximum Allowable Meal Per Diem Rates represent the University’s Maximum Meal Reimbursement amount; for maximum allowable rates, refer to [[https://www.cu.edu/psc/payables/travel.htm|https://www.cu.edu/psc/payables/travel.htm]] and go to Per Diem Meal Rate on the right side of the webpage.+   * About University Communications: [[https://www.ucdenver.edu/offices/ucomm|https://www.ucdenver.edu/offices/ucomm]] 
 +  * Communicator directory for CU Denver: [[https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory|https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory]] 
 +  * Media Relations: [[https://www.ucdenver.edu/offices/ucomm/media-relations|https://www.ucdenver.edu/offices/ucomm/media-relations]] 
 +  * School of Education & Human Development newsroom: [[https://education.ucdenver.edu/about-us/newsroom|https://education.ucdenver.edu/about-us/newsroom]] 
 +  * CU Denver branding website: [[https://www.ucdenver.edu/brand|https://www.ucdenver.edu/brand]] 
 +  * Ordering business cards: //[[http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx]]//
  
-Part of daily M & I (Meals and Incidental Expenses) is per diem. Dollar limits for breakfast, lunch, and dinner, are determined by the traveler’s destination. The meal per diem represents the maximum reimbursable amount for eligible meals during the course of a university business trip. Meal reimbursement is not allowed if adequate meals are included with lodging, as part of conference/registration fees, or otherwise provided to the traveler at no cost. Amounts in excess of meal per diems are not reimbursable unless part of a required official function. **//NOTE//  **//: Tips on meals are included in these amounts and cannot be claimed separately.//  Receipts are not required when claiming per diem.+====== Finance, Budget, and Human Resources ======
  
-On days of travel, the final destination for the day determines the traveler’s per diem rate all day. On the day traveler returns home, the city from which the traveler leaves determines the per diem rate. On begin and end travel days, reimbursement cannot exceed 75% of the daily M&I per diem rate.+The SEHD Budget and Finance Team provides services such as budget development, financial reporting, purchasing support, and travel expense reimbursement. Additionally, our grants and contracts team supports externally funded projects (grants, gifts, fee-for-service contracts), assisting with proposal submissions and post-award budget implementation, tracking and reporting. Daisy Salazar provides similar support for internal grants or awards from other university departments. All personnel hiring, services and scope of work purchases must be pre-approved BEFORE the work has started. If prior approval has not been obtained before the work or service begins, the University may deny reimbursement, and this could become a personal expense to you. Please see the SEHD Wiki Budget & Finance Resources page for guidance.
  
-==== Meals During Single-Day Trip ====+The SEHD HR & Payroll Team provides services such as facilitating the recruiting and hiring process for SEHD faculty, staff and student employees, onboarding and offboarding processes, coordinating with CU Employee Services on payroll and leave, and employee performance and relations. Please see the SEHD Wiki Human Resources pages for guidance: [[https://wiki.cu.studio/human/start|https://wiki.cu.studio/human/start]]
  
-If travel is wholly within a single day and the trip lasts 12 hours or more, then meal reimbursement is allowed. Reimbursement cannot exceed 75% of the daily M&I per diem rate. Per IRS regulations, meal reimbursements for single-day trips are reportable as income for CU employees. 
  
-==== Student Travel ====+===== Finance, Budget, and Human Resources Staff Responsibilities and Contact Information =====
  
-All student travel must be approved prior to making any travel arrangements by the faculty member or program paying for their expenses. Students are able to book their flight through Concur Travel & Expense System or Christopherson as long as they are provided with a speed type. Students are also able to submit a conference registration request using the SEHD Impact Form ([[https://ucdenverdata.formstack.com/forms/sehd_conference_registration|https://ucdenverdata.formstack.com/forms/sehd_conference_registration]]__) to have the conference registration handled by and paid for by SEHD. For all other expenses, students will have to use personal funds and then submit receipts for reimbursement upon their return to the corresponding Concur delegate. __Contact **Daisy Salazar**  for general fund, extended studies and professional development account purchases and services, and **Jamie Purevsuren**  for grant related purchases.+**Patricia Ball** \\ 
 +Assistant Dean, Finance and HR
  
-==== In-State Travel Procedures ====+Oversees Budget & Finance services, Grants & Contracts support, and Human Resources functions for the School of Education & Human Development.\\ 
 +303-315-4947\\ 
 +[[Patricia.Ball@ucdenver.edu|Patricia.Ball@ucdenver.edu]]
  
-All travelers on University business—faculty, staff, students, and non-employees—will follow these procedures when in travel status within the state and in the immediate area outside Colorado that is a necessary part of an otherwise in-state trip: The traveler must always obtain prior approval to travel; for in-state travel, this approval may be verbal.+**Hiromi Agena** \\ 
 +Associate Director of Finance and Budget\\ 
 +Handles faculty payroll, including faculty additional pay and coordinating summer pay. Other duties include position budgeting and tracking faculty workload.
  
-In accordance with Internal Revenue Service requirements, the following reimbursements will be reported to the IRS as income:+303-315-6320\\ 
 +[[Hiromi.Agena@ucdenver.edu|Hiromi.Agena@ucdenver.edu]]\\ 
 +**Daisy Salazar** \\ 
 +Finance/Accounting Program Manager\\ 
 +303-315-4921\\ 
 +[[Daisy.Salazar@ucdenver.edu|Daisy.Salazar@ucdenver.edu]]
  
-  * Reimbursements that were not submitted through Concur within 90 days after the last day of travel completion; and, +**Keiko Goldman** \\ 
-  * Advances issued by the University if the subsequent Travel Voucher reconciling the advance was not submitted within 30 days of trip completion. (If the traveler needs to repay the University for a too-large advance, then this repayment must be made by personal check at the time that the Concur travel report is submitted.)+Finance & HR Business Services Coordinator
  
-==== Out-of-State Travel Procedures ====+HR duties include forms and recordkeeping, hiring paperwork and onboarding activities, and hr-related processes for faculty.\\ 
 +[[Keiko.Goldman@ucdenver.edu|Keiko.Goldman@ucdenver.edu]]
  
-Please refer to [[https://www.cu.edu/psc/payables/travel.htm|https://www.cu.edu/psc/payables/travel.htm]] for information on vehicle rental, lodging deposits, mileage reimbursements and travel advances and International travel.+==== Grants and Contracts ====
  
-**Reimbursement is NOT appropriate for:**+**Sophie Eggert** \\ 
 +Grants & Contracts Program Manager\\ 
 +[[Sophie.Eggert@ucdenver.edu|Sophie.Eggert@ucdenver.edu]]
  
-  * On-campus parking (Be sure to apply for re-entry privileges if you come & go to prevent payment more than once a day.) +**Erdenechukhal (Jamie) Purevsuren** \\ 
-  * Parking tickets from the police +Grants & Contracts Business Services Coordinator\\ 
-  * Driving off-campus to have lunch with other professionals, even for purposes of business +[[jamie.purevsuren@ucdenver.edu|jamie.purevsuren@ucdenver.edu]]\\ 
-  * Lunch with SEHD/University colleagues +303-315-6318
-  * Other expenses that are denied by a dean (Please check in advance if you think there will be any concerns or questions!)+
  
-==== Frequently Addressed Travel Issues ====+**Julie Walden**//, Assessment and Grants Principal Professional//
  
-| \\ **Alcoholic Beverages:** Not reimbursable in general; only covered when part of an official function, when entertainment account funds are available, and when proper University signatures have been obtained IN ADVANCE! This requires an Official Function form regardless of dollar amount. Not to be paid with sponsored project funds unless authorized by the sponsor.| +[[julie.walden@ucdenver.edu|julie.walden@ucdenver.edu]]
-| \\ **Lodging-Staying with Friends**: Travelers who arrange private lodging (staying with friends/family) can be reimbursed up to $25/day for associated costs.| +
-| \\ **Mileage-Personal Vehicle: **Reimbursable, using the current State rate of $0.59 per mile, $.62 a mile for 4-wheel drive vehicles (when necessary for road conditions at the time of travel).| +
-| \\ **Mileage vs. Airfare-Traveler’s Option**: Traveler will be reimbursed for driving cost (mileage, lodging, meal per diems) up to actual total flight cost (transportation to/from DIA, airfare, destination ground transportation). Calculation of airfare cost is based on lowest obtainable 14-day advance fare. If the traveler is planning on purchasing a flight outside of Concur, please talk to Daisy Salazar for required documentation to make sure reimbursement won’t be a problem. Traveler must declare annual leave for any additional days required as a result of alternative travel. Additional Information may be required.| +
-| \\ **Parking: **Reimbursable when it is a necessary part of the trip, e.g., parking at traveler’s destination, parking at DIA.| +
-| \\ **Personal Expenses**: Expenses incurred for traveler’s benefit—e.g., magazines, dry cleaning, movie rentals, other entertainment—are NOT reimbursable.| +
-| \\ **Procurement Card**: University Visa. Not used for travel expenses. Exception: Can be used for conference/event registration, if accepted by vendor.| +
-| \\ **Receipts: **Travelers must submit original itemized receipts (credit card receipts/statements are not acceptable) for all individual charges. Exceptions: All rental vehicle gas receipts are required regardless of dollar amount. All receipts are required for lodging expenses incurred except Lodging-Staying with Friends. No receipts are needed to claim meal per diems. //NOTE//: The University is requesting an exemption from this rule. We will keep you updated on the status of the request.| +
-| \\ **Rental Car Expense: **Rental Cars must be rented using the University travel card because it automatically provides insurance coverage. The following is a link to the State’s rental car policy which lists approved automobile rental vendors and other information about each vendor. [[http://www.colorado.gov/cs/Satellite/DPA-DCS/PA/1201542229336|http://www.colorado.gov/cs/Satellite/DPA-DCS/PA/1201542229336]]| +
-| \\ Receipts are always required for reimbursement of car rental costs and for rental car gasoline purchases regardless of dollar amount. (Note: If travel is covered by sponsored project funds, rental vehicle use will be determined by sponsor policies and may not be allowed).| +
-| \\ **Tax Implications**: Per IRS regulations, the Concur expense reallocation and all supporting documentation must be received in the PSC Travel Office within 90 days of trip completion to avoid having reimbursement reported as income.| +
-| \\ **Telephone/Fax/Modem Line Charges**: Charges for University business are reimbursable. You will receive $5.00 per day in incidentals – which includes any personal telephone charges.| +
-| \\ **Tips**: Reasonable tips given to bellhops, porters, maids, and ground transportation personnel are reimbursable. Exception: Tips on meal service already included in the meal allowance and cannot be claimed separately. University Policy limits tips up to 20%.| +
-| \\ **Toll Road Charges: **These charges are a reimbursable expense only if they are not part of the daily commute.|+
  
-==== Program and Administrative Unit Spending and Budgets ====+**Katie Halpern**//, Human Resources and Payroll Manager//
  
-Administrative managers and program representatives will receive a program budget template at the beginning of the fiscal year for use in planning their budget for the year. Zero-based budgeting is used in the formulation of both these budgets (i.e. starting from scratch). The requested budget will then be reviewed by the Assistant Dean and the Dean. Approved budgets will then be entered into the PeopleSoft system and spending should be monitored by the program or administrative unit manager. At fiscal year-end (6/30/XX) remaining funds for administrative units do NOT roll forward to the next year. +[[katie.halpern@ucdenver.edu|katie.halpern@ucdenver.edu]]
- +
-Remaining program funds roll forward year after year. Program budgets should only include items that pertain to the program as a whole and not expenses for individual faculty. For example, a retreat or marketing expense for the benefit of the program would be an appropriate program expense. A faculty member’s conference travel, registration fee or membership dues to various organizations would not be an appropriate program expense but would be an appropriate expense for faculty professional development funds. +
- +
-Please call **Daisy Salazar**  to obtain your professional development fund balance prior to making purchases. +
- +
-If you have any additional questions about the SEHD financial system or processes, please feel free to call any of the fiscal staff for assistance. And if you are unsure about the how, why or who for anything please start with the fiscal staff listed above. +
- +
- +
-====== Human Resources and Payroll ====== +
- +
-===== SEHD HR and Payroll Staff ===== +
- +
-==== Workgroup Members & Major Responsibilities ==== +
- +
-**Patricia Ball, **//Assistant Dean of Finance and HR, //LSC 1143, 303-315-4947, [[PATRICIA.BALL@UCDENVER.EDU|PATRICIA.BALL@UCDENVER.EDU]] +
- +
-Oversees the Finance and Human Resources functions for the School of Education & Human Development. +
- +
-**Hiromi Agena, **//Associate Director of Budget and Finance, //LSC 1121, 303-315-6320, [[HIROMI.AGENA@UCDENVER.EDU|HIROMI.AGENA@UCDENVER.EDU]] +
- +
-Handles faculty payrolls; including faculty additional pay and coordinating summer pay. Other duties include position budgeting, and faculty moving expense reimbursements. +
- +
-**Kelley Patient, **//Human Resources and Payroll Manager, //303-335-9567, [[KELLEY.PATIENT@UCDENVER.EDU|KELLEY.PATIENT@UCDENVER.EDU]]+
  
 Handles personnel actions including recruiting, hiring, promotions, staff additional pay, progressive discipline, staff performance management, coordinating D1 lecturer pay, leaves, and immigration. Handles personnel actions including recruiting, hiring, promotions, staff additional pay, progressive discipline, staff performance management, coordinating D1 lecturer pay, leaves, and immigration.
  
-**Keiko Goldman, **//Finance & HR Business Services Coordinator, //LSC 1147, 303-315-0010, [[KEIKO.GOLDMAN@UCDENVER.EDU|KEIKO.GOLDMAN@UCDENVER.EDU]], [[SEHDFINANCE@UCDENVER.EDU|SEHDFINANCE@UCDENVER.EDU]] +**Joseph Magoffe, **//HR and Payroll Coordinator//
- +
-This role is split between Finance and HR functions. For HR, handles forms and recordkeeping, hiring paperwork and onboarding activities, and hr-related processes for faculty. +
- +
-**Joseph Magoffe, **//HR and Payroll Coordinator, //LSC 1142, 303-315-6631, [[joseph.magoffe@ucdenver.edu|joseph.magoffe@ucdenver.edu]], [[SEHDHR@UCDENVER.EDU|SEHDHR@UCDENVER.EDU]]+
  
 Handles onboarding/off-boarding of all employees; student hiring (including D1 TAs, GAs/RAs and Graduate Part-time Instructors), payroll and time reporting; email/portal and sponsored user accounts. Handles onboarding/off-boarding of all employees; student hiring (including D1 TAs, GAs/RAs and Graduate Part-time Instructors), payroll and time reporting; email/portal and sponsored user accounts.
  
 +303-315-6631\\
 +[[Joseph.Magoffe@ucdenver.edu|Joseph.Magoffe@ucdenver.edu]], [[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]]
  
-===== Human Resources, Payroll and Benefits: A-Z ===== 
- 
-<WRAP center round tip 60%>\\ 
-Who to contact about edits needed in this section of the PoA: SEHD HR\\ 
-</WRAP> 
- 
-==== Alternative work arrangements ==== 
- 
-Alternative work arrangement information and forms can be found here: [[https://www1.ucdenver.edu/offices/human-resources/employee-relations-performance/alternative-work-arrangements|https://www1.ucdenver.edu/offices/human-resources/employee-relations-performance/alternative-work-arrangements]]. 
- 
-==== Auraria Early Learning Center ==== 
- 
-The childcare center is for the entire Auraria campus community: [[http://www.ahec.edu/for-campus-faculty-staff/early-learning-center|http://www.ahec.edu/for-campus-faculty-staff/early-learning-center]]\\ 
-\\ 
-The child must be one year old and walking to be enrolled at the center. Open spots are filled by a lottery system, with students having the first choice for those spots. If after the student lottery there are spots left, faculty & staff have a lottery, and finally if there are still spots available they open them up to a lottery for the community. 
- 
-==== Benefits ==== 
  
-Please refer to [[https://wiki.cu.studio/human/employee-onboarding#benefits|Employee-onboarding#benefits]]+===== Human Resources =====
  
 ==== Definitions of Employee Titles ==== ==== Definitions of Employee Titles ====
  
-[[https://www.cu.edu/ope/aps/5060|Administrative Policy Statement 0560 Appedix A: Faculty Titles]]+[[https://www.cu.edu/ope/aps/5060|Administrative Policy Statement 0560 Appendix A: Faculty Titles]]
  
 [[https://www.cu.edu/hcm-community/job-definitions|University Professional and Non-Professional Job Codes, Career Families, and Definitions]] [[https://www.cu.edu/hcm-community/job-definitions|University Professional and Non-Professional Job Codes, Career Families, and Definitions]]
Line 308: Line 304:
 [[https://www.ucdenver.edu/offices/human-resources/hr-business-partners/employee-categories/university-staff/job-descriptions|Job Classification Descriptions and Minimum Qualifications]] [[https://www.ucdenver.edu/offices/human-resources/hr-business-partners/employee-categories/university-staff/job-descriptions|Job Classification Descriptions and Minimum Qualifications]]
  
-**TENURE AND TENURE TRACK FACULTY (Regent Policy L)**+[[https://www.cu.edu/ope/aps/5060|Faculty Titles (Administrative Policy Statement 0560 Appendix A)]]
  
-A tenured appointment can normally be held only by a person in the academic rank of Professor or Associate Professor. Tenure may be awarded only to faculty members who are employed by the University and who have demonstrated meritorious performance in each of the three areas of teaching, research/creative work, and leadership and service, and demonstrated excellence in either teaching or research/creative work. (Footnote: In the School of Medicine, tenure may be awarded only to faculty members with national or international reputations who have also demonstrated excellence in scholarship and teaching. See Regent Law 5.B.4.) Once attained, tenure remains in effect regardless of promotion to higher rank. Administrative positions do not carry the possibility of tenured appointments and, unless under a properly authorized term contract, are at will positions, but an administrator holding an eligible academic rank may be granted a tenured appointment as a faculty member. All tenured and tenure-track faculty members with appointments of 50% or more are members of the system-wide Faculty Senate.+**Regent Laws and Policies: ** [[https://www.cu.edu/regents/policy-5l-policy-approved-faculty-titles|Regent Policy 5: Faculty]]
  
-Faculty members in the tenure track have limited term contracts. In the School of Medicine, tenure-eligible faculty members in the tenure track, may have limited, indeterminate or at will appointments. Once tenured, a faculty member holds a continuous appointment until retirement or resignation unless the faculty member leaves the university or is removed under provisions of the Laws of the Regents or Regent policy. +**Office Faculty Affairs and Undergraduate Enrichment: ** [[https://www.ucdenver.edu/offices/faculty-affairs/processes-policies-forms#ac-primary-unit-criteria-for-reappointment-tenure-and-promotion-rtp-21|School Primary Unit Criteria]]
- +
-**Assistant Professor:** Assistant Professors appointed to tenure track positions should have the terminal degree appropriate to their field or its equivalent, plus some teaching experience. They should be well-qualified to teach at the undergraduate or graduate levels and possess qualifications for research or scholarship in a special field or clinical discipline. +
- +
-**Associate Professor**: Associate Professors should have the terminal degree appropriate to their field or its equivalent, considerable successful teaching experience, and promising accomplishment in scholarship or in research. Normally the award of tenure accompanies appointment to or promotion to associate professor, except at the School of Medicine where tenure may be granted at any point in the faculty member’s career when he/she meets the School’s standards for tenure. +
- +
-**Professor**: Professors (also called “Full Professors”) should have the terminal degree appropriate to their field or its equivalent, and; (a) a record that, taken as a whole, may be judged to be excellent; (b) a record of significant contribution to graduate and/or undergraduate education, unless individual or departmental circumstances can be shown to require a stronger emphasis, or singular focus, on one or the other; and © a record since receiving tenure or promotion to Associate Professor that indicates substantial, significant, and continued growth, development, and accomplishment in teaching, research/creative work, and leadership and service. +
- +
-**NON-TENURE TRACK FACULTY** +
- +
-All non-tenure track faculty members are at will employees. +
- +
-**Lecturer**: Lecturer is the title given to individuals hired to teach on a course-by-course basis. Lecturers are qualified to teach the particular course or courses for which they have been hired. They should have graduate degrees and/or advanced experience in their profession or field of expertise. Lecturers are hired on a part-time basis to teach one or more courses per term. Lecturers within SEHD may teach up to six credits per term. There are no research or service activities expectations for lecturers. +
- +
-**Instructor**: Instructors usually have their master’s degree or its equivalent and should be otherwise well-qualified to teach. Full-time instructors within SEHD teach 8 courses (4 courses per semester). Instructors within SEHD are expected to engage in service activities (20% of load) within the program and school community. +
- +
-**Senior Instructor**: The rank of Senior Instructor permits higher recognition and salary than that of Instructor. Within the SEHD, senior instructors usually have a doctoral degree or its equivalent when hired. Instructors who receive their doctoral degree after being hired in SEHD may be promoted to Senior Instructor upon completion of a doctoral degree. Full-time senior instructors within SEHD teach 8 courses (4 courses per semester). Senior instructors are expected to engage in service activities (20% of load) within the program and school community.\\ +
-\\ +
-**CLINICAL TEACHING TRACK** \\ +
-\\ +
-The Clinical Teaching Track is intended for non-tenure track faculty who participate in a broad range of teaching, service, and scholarly activities. Clinical Teaching Track (CTT) appointees have comparable ranks to tenured faculty (i.e. Assistant, Associate and Full Professor). The teaching load for SEHD-funded CTT faculty members is 8 courses or 23-25 credit hours of instructional activity, depending on assigned workload. +
- +
-**Assistant Professor**, Clinical Teaching Track\\ +
-\\ +
-Assistant professors, clinical teaching track hold a doctoral degree in a relevant field, have deep experience in the area in which they will teach in the SEHD, and have experience teaching at the college level as well. There must be evidence of teaching effectiveness at the university level as well as potential for service and research/scholarship that supports the program and the School +
- +
-**Associate Professor**, Clinical Teaching Track\\ +
-\\ +
-In addition to the qualifications of an assistant professor, clinical teaching track, an associate professor, clinical teaching track is expected to have had substantial relevant and successful teaching and professional experience in the field. In addition, they must demonstrate the potential to meet the service and research/scholarship criteria for associate professor, clinical teaching track in the SEHD. +
- +
-**Professor**, Clinical Teaching Track\\ +
-\\ +
-In addition to the qualifications of an associate professor, a professor, clinical teaching track, is expected to have a record of excellence in teaching and in service, including evidence of leadership, and demonstrate the potential to meet the research/scholarship criteria for professor, clinical teaching track in the SEHD. +
- +
-For more information, please see: +
- +
-**Regent Laws and Policies: ** [[https://www.cu.edu/regents/policy-5l-policy-approved-faculty-titles|Regent Policy 5: Faculty]], [[https://www.cu.edu/ope/aps/5060|Administrative Policy Statement 0560 Appedix A: Faculty Titles]] +
- +
-**Office Faculty Affairs and Undergraduate Enrichment: ** [[https://www1.ucdenver.edu/offices/faculty-affairs/about-us/schools-and-colleges|School Primary Unit Criteria]]+
  
 ==== SEHD Policy on Faculty Qualifications ==== ==== SEHD Policy on Faculty Qualifications ====
Line 432: Line 390:
  
 4) If relevant, evidence of student satisfaction in working with adult learners (such as FCQ scores of 4.0 or higher for renewal candidates). 4) If relevant, evidence of student satisfaction in working with adult learners (such as FCQ scores of 4.0 or higher for renewal candidates).
- 
-==== Employee Tuition Benefit ==== 
- 
-To view policies, eligibility, procedures, forms, and deadlines, please visit CU Employee Services website: [[https://www.cu.edu/employee-services/tuition-benefit-denver-anschutz-campus|https://www.cu.edu/employee-services/tuition-benefit-denver-anschutz-campus]] 
- 
-==== Hiring Process ==== 
- 
-New employees must complete the hiring process with the SEHD HR team. Questions can be directed to [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]]. 
- 
-==== Holiday Schedule ==== 
- 
-Please visit: [[https://www1.ucdenver.edu/offices/human-resources/human-resources-home/holiday-schedules|https://www1.ucdenver.edu/offices/human-resources/human-resources-home/holiday-schedules]] 
- 
-==== HR Policies and Guidelines ==== 
- 
-For Campus HR polices and guidelines, please visit: [[https://www1.ucdenver.edu/offices/human-resources/current-faculty-staff|https://www1.ucdenver.edu/offices/human-resources/current-faculty-staff]] 
- 
-For State Classified Staff policies and information, please visit: [[https://www.colorado.gov/dhr|https://www.colorado.gov/dhr]] and [[https://www1.ucdenver.edu/offices/human-resources/current-faculty-staff/classified|https://www1.ucdenver.edu/offices/human-resources/current-faculty-staff/classified]] 
- 
-==== Injured on the Job (Worker’s Compensation) ==== 
- 
-__You must notify your supervisor and/or SEHD HR IMMEDIATELY of any injury on the job.__  The supervisor will need to notify SEHD HR as soon as possible. \\  \\ __If an emergency,__  employee is taken by ambulance to the hospital and follow-up care must be through a Designated Medical Provider (DMP). \\  \\ __If not an emergency,__  employee is taken or takes themselves to the DMP of their choice. The employee or supervisor completes the [[https://mobile.ventivtechnology.com/survey?id=0a663bdda86bd1cf9b3f8455f22bf753|online University Claim Form.]] \\ 
- \\ 
-To view policies, procedures, forms, and list of DMPs, please visit: [[https://www.cu.edu/content/workerscompensation|https://www.cu.edu/content/workerscompensation]] 
- 
-==== Leave/Time Off (9-Month Faculty) ==== 
- 
-Full-time nine-month faculty earn ½ month (11 business days) of sick leave at the beginning of each academic year. This is tracked manually by SEHD HR. Please notify the SEHD HR team if you must take any sick leave. If you will miss 3 days or more of work, please contact the SEHD HR Manager for __[[https://www1.ucdenver.edu/docs/librariesprovider188/employee-relations-performace/fmluniversityguidelines.pdf?sfvrsn=f3393eb9_2|FMLA information]]__ or __[[https://www.cu.edu/ope/aps/5062#tabs-12|parental leave]]__information. 
- 
-==== Leave/Time Off (Staff and 12-Month Faculty) ==== 
- 
-You must submit vacation/sick leave/family sick leave requests to your supervisor as far in advance as possible for pre-approval (except when you are ill, in which case you should submit immediately upon your return to the office). Sick leave is to be used when you are ill, for scheduled doctor/dentist appointments, or for taking your immediate family member to a doctor/dentist appointment. Medical certification will be requested for any sick leave of more than 3 consecutive calendar days, for compliance with [[http://www.ucdenver.edu/about/departments/HR/FormsTemplatesProcesses/Documents/FMLguidelines.pdf|FML]] and/or [[https://www.cu.edu/policies/aps/hr/5019.pdf|Parental Leave (faculty/university staff only)]] policies. Medical certification may also be requested if leave abuse is suspected. Abuse of the leave policies will result in disciplinary action. 
- 
-**Annual Leave Earned** 
- 
-University Staff and 12-month faculty with full time FTE - 14.66 hours per month (22 days/year) - Maximum accrual 352 hours (44 days) 
- 
-Classified Staff - please see the latest leave accrual chart which is found here: [[https://www.cu.edu/employee-services/classified-staff-leave-policies-0|https://www.cu.edu/employee-services/classified-staff-leave-policies-0]] 
- 
-Please note that annual leave (vacation) hours in excess of the maximum accrual allowed as of July 1<sup>st</sup>   of each fiscal year are forfeited and “swept” from the system. 
- 
-**Resources for University Staff (F.K.A. Exempt Professionals):** \\ [[https://www.cu.edu/regents/policy/11|Regent Policy 11.E - Leave Policies for Officers, Exempt Professionals, and Faculty]] 
- 
-**Resources for State Classified Employees:** 
- 
-[[https://www.cu.edu/docs/state-colorado-personnel-board-rules-and-personnel-directors-administrative-procedures|State Personnel Rules and Administrative Policies]] 
- 
-Leave requests are submitted to your supervisor through the UCD Access employee portal. See **Submitting Leave Requests and Monthly Time Record**  below, under the [[:handbooks:pattern_of_administration#ucd_access_portal|UCD ACCESS PORTAL]] section. 
- 
-Per CU System rules, **supervisors of employees earning vacation and sick leave must verify leave usage and balances on a monthly basis. ** 
  
 ==== Payroll ==== ==== Payroll ====
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   * 9 pay 9: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and April, partial paycheck in May (end date is commencement).   * 9 pay 9: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and April, partial paycheck in May (end date is commencement).
-  * 9 pay 12: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and July, partial paycheck in August (end date is the Friday before the AY 2023-24 contract starts)+  * 9 pay 12: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and July, partial paycheck in August (end date is the Friday before the new AY contract starts)
  
 Faculty contract payment schedule election runs annually in May, June, and part of July for each coming academic year. (This is a separate process from benefits enrollment in the UCD Access portal.) Once the choice has been communicated and payroll entered for the year, it cannot be changed until the next academic year. Please contact [[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]] if the form is not available in your employee portal, or if you have any questions. Faculty contract payment schedule election runs annually in May, June, and part of July for each coming academic year. (This is a separate process from benefits enrollment in the UCD Access portal.) Once the choice has been communicated and payroll entered for the year, it cannot be changed until the next academic year. Please contact [[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]] if the form is not available in your employee portal, or if you have any questions.
Line 504: Line 412:
 ==== Faculty Summer Pay ==== ==== Faculty Summer Pay ====
  
-Employees who are appointed for 12 months (deans, 12 month research faculty, professional exempt staff and classified staff) are paid during the summer as they are during the academic year. Faculty with separate summer appointments are paid on varying schedules according to their assignments. The basis of summer pay is the number of credit hours of the course at the Dean’s discretion. Currently, a faculty member will receive $6,000 per three credit hour course (up to two courses) that meets minimum enrollment. Teaching more than two courses requires Dean's approval and will be paid at Lecturer rate. Please note that under-enrolled courses may be canceled and pay is prorated for under-enrolled courses that have not been canceled. Faculty may earn up to 3/9ths (33.33%) of their previous academic year salary in the summer, through teaching, administrative, and grant pay. Pay is usually distributed equally across June and July. Per the campus faculty compensation policy, faculty are allowed to receive up to 1/9th (11.11%) of their AY salary each month in the summer. +Please refer to: [[https://wiki.cu.studio/handbooks/faculty_handbook?#summer_payroll|https://wiki.cu.studio/handbooks/faculty_handbook?#summer_payroll]]
- +
-**SUMMER PAY & PRO-RATE CALCULATIONS FOR TENURED/TENURE-TRACK FACULTY** +
- +
-Prorates cannot be taught in-load. +
- +
-For undergraduate & graduate level courses: +
- +
-* $6,000 (Full pay) * $4,000 (8-11 students enrolled) * $3,000 OR CANCEL (7 or fewer students enrolled) +
- +
-For doctoral level courses: +
- +
-* $6,000 (Full pay) * $4,000 (6-9 students enrolled) * $3,000 OR CANCEL (MINIMUM of 5 students enrolled)+
  
 ==== Faculty Additional Remuneration ==== ==== Faculty Additional Remuneration ====
  
-Faculty members must submit a completed Additional Pay Pre-Approval form to the SEHD Payroll Liaison (Hiromi Agena) **at least two weeks prior**  to starting the work (we request as much lead time as possible). Please contact Hiromi for the current form, which requires signatures from the Program Leader, the Assistant Dean, and the Dean. Please keep in mind that additional pay during the academic year is limited to 10% of your academic year salary. For more detail on this University policy, please see the [[https://www.cu.edu/content/faculty-handbook|University of Colorado Faculty Handbook]]. You may also obtain the campus rules regarding additional remuneration in the [[https://www.ucdenver.edu/policies/home/-in-category/campus/cu-denver|faculty compensation policy]].+Please refer to: [[https://wiki.cu.studio/handbooks/faculty_handbook|https://wiki.cu.studio/handbooks/faculty_handbook]]
  
 ==== Faculty Additional Remuneration for Consultative Services (One-Sixth Rule) ==== ==== Faculty Additional Remuneration for Consultative Services (One-Sixth Rule) ====
  
-From [[https://www.cu.edu/regents/policy/5|Regents Policy 5.C.4]]: With prior written approval by the dean or appropriate campus authority, faculty members shall be permitted to receive additional remuneration from sources outside the university so long as the activities generating the income do not exceed one-sixth of their time and effort ({{:human:ucd_one-sixth_rule_faqs.pdf|one-sixth rule FAQs}}  ). Outside work during leaves of absence shall be of concern only to the individual and the entity by which they are employed.+Please refer to: [[https://wiki.cu.studio/handbooks/faculty_handbook|https://wiki.cu.studio/handbooks/faculty_handbook]]
  
-SEHD HR will post a reminder on Impact regarding the [[https://www1.ucdenver.edu/offices/faculty-affairs/processes-policies-forms#ac-one-sixth-rule-17|Declaration of Outside Consulting Form]] (download found in the "One-Sixth Rule" section) every fall and spring for pre-approval of outside consulting pay. If other consulting opportunities arise during the academic year, please submit a new form prior to starting the work. 
  
-==== Performance Management Planning and Annual Evaluation (Staff) ====+====== Technology & Learning ======
  
-See [[https://www1.ucdenver.edu/offices/human-resources|Campus HR website]] for forms and information related to performance, such as evaluations, plans, disputes, etc., for Classified Staff, Exempt Professionals and Faculty.+The SEHD Technology & Learning Team is responsible for Employee Computing, Data Security, Web Services, Classroom/Workroom Technology, and peripheral infrastructure relative to SEHD operations. The Tech Team also offers instructional design and online course supports relative to Canvas, Panopto, Hypothes.is, Zoom, and any other digital teaching and learning tools - as well as digital-accessibility consultations to ensure all materials are ADA compliant. The Tech Team is wholly responsible for technology selection, purchasing, support, and disposal within the SEHD. \\  \\ 
 +The Tech Team serves as a liaison with the University Office of Information Technology (OIT), CU Denver Facilities, CU Procurement Service Center, and external vendors or partners connecting with SEHD systems. We are here to consult, guide, and advise.
  
-New employees must submit their initial university staff performance evaluation plan or classified staff Performance Management Plan (PMP) with their supervisor's approval to SEHD HR at [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]] within the first 31 days of employment or job change. These plans are a collaborative process between the employee and supervisor, addressing current initiatives and goals, and setting clear expectations.+**Dan Aldrich** \\ 
 +IT Specialist \\ 
 +Employee Computing & Classroom AV/IT \\ [[dan.aldrich@ucdenver.edu|dan.aldrich@ucdenver.edu]]
  
-More information, and the latest forms and timelines can be found here: [[https://wiki.cu.studio/human/reference-documents#performance_management|https://wiki.cu.studio/human/reference-documents#performance_management]]+**Rosanna Miiller-Salas** \\ 
 +Instructional Designer \\ 
 +Course Development / Digital Accessibility \\ [[rosanna.miillersalas@ucdenver.edu|rosanna.miillersalas@ucdenver.edu]]
  
-Faculty and University Staff performance cycles run from July 1 – June 30 +**Matt Mitchell** \\ 
- <font 11.0pt/inherit;;inherit;;inherit>each year</font> .+Program Director \\ 
 +Web & Data Services \\ [[matt.mitchell@ucdenver.edu|matt.mitchell@ucdenver.edu]] \\  \\ **Paul Zastrocky** \\ 
 +Jr. Web Developer / Support Specialist \\ 
 +Content Management Administration \\ [[paul.zastrocky@ucdenver.edu|paul.2.zastrocky@ucdenver.edu]]
  
-Classified Staff performance cycles run +**Brad Hinson** \\ 
- <font 11.0pt/inherit;;inherit;;inherit>from August 1 to July 31 each year.</font> +Director of Technology & Learning \\ 
- +Technology Services, Procurement, and Teaching \\ [[brad.hinson@ucdenver.edu|brad.hinson@ucdenver.edu]]
-Please contact the SEHD HR team for guidance regarding performance issues and progressive discipline. +
- +
-==== Professional Learning and Development ==== +
- +
-The university provides a number of professional development opportunities. So many that we gave them their own page on our wiki! That is here for your benefit: [[https://wiki.cu.studio/human/professional_development|https://wiki.cu.studio/human/professional_development]] +
- +
-==== Searches, Promotions, Position Changes ==== +
- +
-To submit a request form to initiate a search, new hire, promotion, position changes, etc., please go to [[https://forms.ucdenver.edu/secure/sehd_hr_search|https://forms.ucdenver.edu/secure/sehd_hr_search]]. +
- +
-Please plan at least two months ahead for these requests whenever possible because there are many steps and partners in the process. +
- +
-For a search, we will ask you to provide funding information, an organizational chart for your team and a beginning job description for the role that we can work with as we go through the review process before posting. Please contact the SEHD HR team for assistance (e.g. with job descriptions and pay rates) or with any questions or comments. +
- +
-Prior to starting the search process, all search committee member should have completed this course in Skillsoft Percipio in the past two years: CU Search Committee Training, Inclusive Recruiting Practices. +
- +
-=== Faculty Search Guidelines === +
- +
-The SEHD follows these steps in a faculty search: +
- +
-  - The Dean appoints a search chair and committee, ensuring that there is diverse representation. +
-  - All search committee members must have completed the[[https://www1.ucdenver.edu/offices/human-resources/learning-development/required-training| required online CU search committee training]] within the past two years. +
-  - Typically, a search orientation meeting is held (in-person, virtually, or hybrid) where the Dean gives a charge to the search committee, and the search process is reviewed. Representatives from the OE &/or our Associate Dean for EDI &/or a Search Advocate are usually invited. +
-  - Open faculty positions are typically posted for view in a variety of places including but not limited to: +
- +
-  * CU automatically posts all positions in CU Careers, HigherEdJobs.com, InsideHigherEd.com and Colorado Workforce Center +
-  * SEHD also may post in the Chronicle of Higher Education, Diverse Issues in Higher Education, Hispanic Outlook, Linked In, and SEHD Impact +
-  * The search committee is encouraged to call and/or email targeted individuals +
-  * SEHD HR will provide recruiting packets with the announcement and program/school info for meetings or conferences as needed upon request +
-  * Committee members are encouraged to post on listservs of professional organizations and relevant professional journals +
- +
-==== Student Employment ==== +
- +
-For information on student employment - hiring process, definitions of employee types, job descriptions, pay rates, and more please go to the [[https://wiki.cu.studio/human/student_hiring_guide|Student_hiring_guide]] +
- +
-Contact the SEHD HR and Payroll Coordinator for assistance. +
- +
-Termination of Employment +
- +
-When employees terminate employment, an official written notification which specifies the employee’s last day of employment to the supervisor and SEHD HR is required. SEHD HR will send an exit acknowledgement letter and an exit checklist to the employee. The employee will work with their supervisor, SEHD HR/Finance, SEHD IT and Ja'Net Hurt as needed for final business such as turning in keys, procurement/travel cards, ID badge, parking card, computer and tech equipment, and an office cleanout walkthrough. SEHD server/email access will generally be terminated at the end of the last date of employment. Retirees and CU alumni will have ongoing access to their University e-mail, along with limited portal access. +
- +
-Additional offboarding information is available here: [[https://www.cu.edu/employee-services/benefits-wellness/leaving-cu/leaving-cu-human-resources|Leaving CU]] +
- +
-==== UCD Access Portal ==== +
- +
-**Leave Requests and Monthly Time Record (Staff and 12-month faculty)** +
- +
-[[http://sehd.ucdenver.edu/impact/files/MyLeave-Exempt-Instructions.pdf|Instructions (OT Exempt)]] +
- +
-[[http://sehd.ucdenver.edu/impact/files/MyLeave-Non-Exempt-Instructions.pdf|Instructions (OT Eligible; Hourly)]] +
- +
-How to access the leave reporting system: +
- +
-* Log-in to the [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access Employee Portal]] using campus username and password +
- +
-* Go to the CU Resources tab at the top of the page, if not your default home page +
- +
-* Click on “Request Leave/Record Time” on the My Leave tile +
- +
-Contact [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]] for assistance with the leave reporting system. Please submit your monthly timesheet as soon as possible after the last day of the month, but no later than the 5<sup>th</sup>   business day of the following month. +
- +
-**Online Trainings (mandatory for all employees, including student employees)** +
- +
-The university requires all employees to take the following mandatory online trainings within three months of hire: +
- +
-  * Discrimination and Sexual Misconduct +
-  * Information Security and Privacy Awareness +
- +
-The university also requires additional trainings depending on the position, and that list of trainings is found here: [[https://www.ucdenver.edu/offices/human-resources/learning-development/required-training|https://www.ucdenver.edu/offices/human-resources/learning-development/required-training]] +
- +
-**How to access the training courses:** +
- +
-- Log-in to the [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access Employee Portal]] using campus username and password +
- +
-- Go to the CU Resources tab at the top of the page, if not your default home page +
- +
-- Click on the NavBar in the top right corner of the screen, a pop-out menu will appear +
- +
-- Click on CU Resources>Training>Start SkillSoft +
- +
-- In the Search field, enter the desired course title to launch or add to your training plan. It is usually necessary to use the long code in bold below as the **exact search term **to find the course: +
-  * CU: Discrimination and Sexual Misconduct (Library ID number "**_scorm12_cu_u00067_0001**") +
-  * CU: Information Security and Privacy Awareness (Library ID number "**_scorm12_cu_u00063_0001**") +
- +
-**Updating Emergency Contacts, Mailing or Physical Address** +
- +
-Log in to your [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access portal]] with your computer account username and password. +
- +
-Under the CU Resources tab (if not your default home page), click on My Info on the employee information tile. +
- +
-From here you will be able to update your mailing/home address, phone numbers, emergency contacts and email addresses. +
- +
-**Viewing Your Pay Advice** +
- +
-Log in to your [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access portal]] with your computer account username and password. +
- +
-Under the CU Resources tab (if not your default home page), click on My Compensation on the Last Confirmed Check tile, then Pay Advice. +
- +
-You can also update your W-4 and Direct Deposit info here. +
- <font 11pt/inherit;;inherit;;inherit>You can only make changes to your direct deposit account, once per day. If you need to save/update again, you will need to do so after midnight.</font> +
- <font 10.0pt/inherit;;#505050;;inherit>Changes made by the 10<sup>th</sup> of each month will take effect for that month's payroll.</font> +
- <font 10.0pt/inherit;;#505050;;inherit><WRAP center round info 60%> \\ +
-end of HR section \\ +
-</WRAP></font> +
- +
- +
-====== Information & Academic Technology ====== +
- +
-The Technology Team is your liaison with the University Office of Information Technology (OIT), the CU Office of Digital Education (ODE), CU Online, CU Denver Facilities, and any external vendors or partners connecting with SEHD systems. +
- +
-This team serves as your primary point of contact for the acquisition, installation, or repair of ANY/ALL technology and equipment housed within the SEHD. This includes computers, software, and equipment for employees, students, grants, and school operations.+
  
 ===== Consulting ===== ===== Consulting =====
  
-==== Help ====+==== Help, Questions, Purchasing ====
  
-Send all technology requests to [[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]] or call 303-315-6350. +Send all technology requests to **[[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]]**  or come visit in LSC724. We connect the dots between ways and means; people, places, and things relative to the SEHD. Uncertain? - email **[[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]]**and we'll do it or find who does.
- +
-Automation & Efficiencies: Guidance with streamlining and automation of processes and operations. We connect the dots between available ways and means; technologies, people, data, procedures, integrations, OIT, Facilities, Canvas, etc.+
  
 ==== Data Security ==== ==== Data Security ====
  
 Guidance with information security protocols, best-practices, and adherence across all technology purchases and implementations. The SEHD Technology Team will assist with security assessment, university approvals, and FERPA/HIPPA compliance. Guidance with information security protocols, best-practices, and adherence across all technology purchases and implementations. The SEHD Technology Team will assist with security assessment, university approvals, and FERPA/HIPPA compliance.
- 
-==== Digital Teaching & Learning ==== 
- 
-Guidance on curriculum and course design for hybrid or online programs. Assistance, training and partnership on instructional design, effective practices, and experimentation with critical digital pedagogy. Liaison to activities and resources within the Office of Digital Education (ODE), CU Online, Faculty Professional Development, and ThinqStudio. 
  
 ==== Employee Computing ==== ==== Employee Computing ====
  
-Full time employees are provided a baseline computer and software setup at the point of hire with options for Mac or Windows; desktop or laptop with an SEHD investment at the going-market-rate. The university maintains formal agreements with hardware/software vendors as well as specific hardware/software configurations that guide technology purchasing and selection. Costs or configurations that exceed the going-market-rate can be accommodated with program/department/PD funds and approval from the employee’s program/department.+Full time employees are provided a baseline laptop and software setup at the point of hire with options for Mac or Windows; with an SEHD investment at the going-market-rate. The university maintains formal agreements with hardware/software vendors as well as specific hardware/software configurations that guide technology purchasing and selection. Costs or configurations that exceed the going-market-rate can be accommodated with program/department/PD funds and approval from the employee’s program/department.
  
-Employee computers are on a replacement cycle of approximately 4 years, as resources allow. Costs or configurations that exceed the going-market-rate can be accommodated with program/department/PD funds and approval from the employee’s program/department. Additional devices purchased with professional development funds, program funds, grant monies, or other sources outside of the SEHD Technology Team are not on the replacement cycle.+Employee computers are on a replacement cycle of approximately 4 years, as resources allow. Costs or configurations that exceed the going-market-rate can be accommodated with program/department/PD funds and approval from the employee’s program/department. Additional devices purchased with professional development funds, program funds, grant monies, or other sources outside of the SEHD Technology Team are not on the replacement cycle. \\ 
 +- The term computers includes devices running an operating system purchased with university funds. Laptops, desktops, tablets, etc.
  
-Desktop computers are required to remain on-site within the SEHD. If you need to be mobile, request a laptop. The SEHD Technology Team will work with employees and programs on exceptions, configurations, peripherals, adaptations, funding, installation, and etc.+  - Computers purchased, provided, and supported for regular full-time employees only, i.e. employees over a 50% load. Not students. Not student employees. Not adjunct faculty. Not etc. 
 +  - Computers purchased through the university are property of the university. Not the individual. 
 +  - Computers are tracked and maintained through OIT device management systems. 
 +  - Individual users are not allowed to install their own software. Administrative access is reserved for approved IT personnel or personnel exceptions. Contact the SEHD Tech Team to coordinate installations. 
 +  - Computers are to be returned to the SEHD Tech Team upon request of the SEHD Tech Team and or the CU Office of Information Technology. In an efficient and timely manner. 
 +  - Computers cannot be purchased or donated by employees. They must be returned, where data will be wiped before retirement via the university’s electronic waste program. 
 +  - Computers should be returned to the SEHD Tech Team at end of life. Employees are responsible for the safe care and timely return of any computer equipment assigned, purchased, or borrowed.
  
 ==== Employee Printing ==== ==== Employee Printing ====
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 Network copiers/printers are provided in common areas throughout the SEHD. A program-code is required to make copies - charges will be billed to your program. Repair and supplies are provided for network copier/printers; this is a shared resource, please consume responsibly. If you do not know your program code, please contact Daisy.Salazar@ucdenver.edu Network copiers/printers are provided in common areas throughout the SEHD. A program-code is required to make copies - charges will be billed to your program. Repair and supplies are provided for network copier/printers; this is a shared resource, please consume responsibly. If you do not know your program code, please contact Daisy.Salazar@ucdenver.edu
  
-==== Facilities ==== +==== Facilities - Classroom Technologies ====
- +
-Guidance on facilities design and technology enhancement; smart rooms, video conferencing, digital signage, etc. Let us guide the design, installation, and maintenance. +
- +
-==== Smartrooms ====+
  
 All classrooms and conference rooms have standard presentation components, including a data projector or monitor, computer, and laptop input (minimum). Additional equipment is available in some rooms or available for check-out. Use your University username/pass to login to all CU computers. All classrooms and conference rooms have standard presentation components, including a data projector or monitor, computer, and laptop input (minimum). Additional equipment is available in some rooms or available for check-out. Use your University username/pass to login to all CU computers.
  
-Classrooms (LSC 600, LSC 648, LSC 700, LSC 745, LSC 1150) +  * Classrooms (LSC 600, LSC 648, LSC 700, LSC 745, LSC 1150, LSC 1100) 
- +  * Conference Rooms (LSC 620, LSC 1148) 
-Conference Rooms (LSC 620, LSC 1148) Counseling Lab (CPCE - Tivoli) +  * Learning Commons Lab (7th Floor) 
- +  * Counseling Clinic TeleHealth Systems (Tivoli)
-Learning Commons Lab (7th Floor) Learning Studio (LSC 1100) Mobile Lab (laptop cart)+
  
 ==== Student Computing & Printing ==== ==== Student Computing & Printing ====
Line 702: Line 490:
 ==== Technology Purchasing & Selection ==== ==== Technology Purchasing & Selection ====
  
-All technology derived via employment at the university, is property of the university. This includes items purchased with professional development (PD) funds, grant funds or contracts with external funding sources.+All technology derived via employment at the university, is property of the university. This includes items purchased with professional development (PD) funds, grant funds or contracts with external funding sources. All technology purchases must be pre-approved and routed through the SEHD Technology Team - who will assist with procuring campus approvals before purchase. 
 + 
 +==== Procurement Process ====
  
-**All technology purchases must be approved and made via the SEHD Technology Team.**+  * Contact the SEHD Tech Team at [[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]] with details or questions. We can assist with quotes, resources, and guidance. 
 +  * Submit the [[https://ucdenverdata.formstack.com/forms/sehd_purchase_request|Purchase Request]] form. 
 +  * If not yet reviewed, SEHD Tech Team will submit to the OIT Risk & Compliance (RAC) team for review and approval. (Data Security Check) 
 +  * If not yet reviewed, SEHD Tech Team will submit to the CU System Procurement Services Center (PSC) for review and approval. (Licensing & Terms) 
 +  * Once approved, SEHD Tech Team will assist with purchase, delivery, and setup. 
 + 
 +**All technology purchases must be approved and made via the SEHD Technology Team. **
  
 All technology purchases are considered university property and will be inventoried, tagged, updated, tracked and returned to the university upon request. All technology purchases are considered university property and will be inventoried, tagged, updated, tracked and returned to the university upon request.
  
 No more than 3 computing devices (desktops/laptops/tablets) may be attributed to one individual in the tech inventory. No more than 3 computing devices (desktops/laptops/tablets) may be attributed to one individual in the tech inventory.
- 
-Technology for the home office is not supported or funded. Mobile technology may be supported and funded. No to home printers, scanners, monitors, etc. Yes to tablets, laptops, cameras, etc. 
  
 Use of any university technology is mandated to follow appropriate-use as defined by law and [[https://goo.gl/7lSbdf|university policy.]] Use of any university technology is mandated to follow appropriate-use as defined by law and [[https://goo.gl/7lSbdf|university policy.]]
  
-==== Web Development ====+==== Web Services & Content Management ==== 
 + 
 +Consult with us to build/find/integrate all of your web needs. We can guide, assist, and partner with your digital content production and publication. The SEHD Tech team manages a variety of digital content systems on behalf of the SEHD.
  
-Consult with us to build/find/integrate all of your web needs. We provide oversight for all SEHD web properties and platforms, including SEHD Home, SEHD IMPACT, and a variety of supplemental sites and platforms.+  * [[https://education.ucdenver.edu/|SEHD Web Site]] 
 +  * [[https://sehd.ucdenver.edu/impact/|SEHD IMPACT]] 
 +  * [[https://wiki.cu.studio/|SEHD Wiki ]] 
 +  * SEHD Cloudron - Supplemental web sites on [[https://adjunctification.cu.studio/|WordPress]] or [[https://clejhe.cu.studio/|Ghost]] 
 +  * Digital Signage (6th floor, 7th floor, 11th floor)
  
 ===== Technology Tools & Resources ===== ===== Technology Tools & Resources =====
Line 727: Line 527:
  
 Laptops (Win, Mac, Chromebook), data projectors, tablets, web cams, and audio/video equipment are available for employee check-out. Laptops (Win, Mac, Chromebook), data projectors, tablets, web cams, and audio/video equipment are available for employee check-out.
- 
-==== Google Suite ==== 
- 
-Google Drive, Docs, Sheets, Slides, etc. [[https://gsuite.google.com/|https://gsuite.google.com/]] 
- 
-==== GoReact ==== 
- 
-Online video coaching allows commenting and discussion embedded within video; ideal for video based discussions or video based feedback. Available in or out of Canvas. [[https://get.goreact.com/|https://get.goreact.com/]] 
  
 ==== hypothes.is ==== ==== hypothes.is ====
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 ==== Network Storage (on-campus) ==== ==== Network Storage (on-campus) ====
  
-Secure file storage with backups is available on-campus or with VPN; only available to CU employees - via the P:\ or Q:\ or T:\ drives. Storage space is a shared and limited resource, please use with professional discretion. See ShareFile for cloud based file storage. +Secure file storage with backups is available on-campus or with VPN; only available to CU employees - via the Q:\ or T:\ drives. Storage space is a shared and limited resource, please use with professional discretion. See ShareFile for cloud based file storage.
- +
-P drive Your personal file storage (10GB limit)+
  
 Q drive SEHD shared file storage Q drive SEHD shared file storage
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 T drive Grants & projects shared file storage T drive Grants & projects shared file storage
  
-==== Network Storage (ShareFile) ==== +==== Network Storage (OneDrive) ====
- +
-Cloud-based, secure file storage with backups; available off-campus and accessible to non-CU invitees. Storage space is a shared and limited resource, please use with professional discretion. [[http://sehd.sharefile.com/|http://sehd.sharefile.com]] +
- +
-==== Qualtrics ====+
  
-Cloud-based surveys. Ucdenver.qualtrics.com. Contact [[sehdhelp@ucdenver.edu|sehdhelp@ucdenver.edu]] to request access.+Individual employees and students are provisioned 1TB of file storage via their Microsoft 365 Account, i.e. OneDrive. This may be accessed online or via the OneDrive app installed on a work computer.
  
 ==== Remote Access (VPN) ==== ==== Remote Access (VPN) ====
  
 A Virtual Private Network (VPN) is a network connection allows you to securely access resources such as email, network storage, etc., from off-campus. [[http://bit.ly/cu-vpn|http://bit.ly/cu-vpn]] A Virtual Private Network (VPN) is a network connection allows you to securely access resources such as email, network storage, etc., from off-campus. [[http://bit.ly/cu-vpn|http://bit.ly/cu-vpn]]
- 
-==== Slack ==== 
- 
-Online team collaboration; email alternative. [[https://slack.com/|https://slack.com/]] 
  
 ==== Voicemail ==== ==== Voicemail ====
  
 Unified messaging will send voicemail messages to your email account. On campus, call 5-6245. Off campus, call 303-315-6245. When you hear the greeting, hit the * key. Enter your CU ID and password. [[http://bit.ly/cu-voicemail|http://bit.ly/cu-voicemail]] Unified messaging will send voicemail messages to your email account. On campus, call 5-6245. Off campus, call 303-315-6245. When you hear the greeting, hit the * key. Enter your CU ID and password. [[http://bit.ly/cu-voicemail|http://bit.ly/cu-voicemail]]
- 
-==== WordPress ==== 
- 
-Open source web blogging, web sites, and project sites. 
  
 ==== Zoom ==== ==== Zoom ====
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 ===== Contacts ===== ===== Contacts =====
  
-Brad Hinson [[BRAD.HINSON@UCDENVER.EDU|BRAD.HINSON@UCDENVER.EDU]] +  * Brad Hinson [[BRAD.HINSON@UCDENVER.EDU|BRAD.HINSON@UCDENVER.EDU]] | Director of Technology & Learning 
- +  * Matt Mitchell [[MATT.MITCHELL@UCDENVER.EDU|MATT.MITCHELL@UCDENVER.EDU]] | Assistant Director & Infrastructure Ops 
-Assistant Dean of Information & Academic Technology +  * Dan Aldrich [[DAN.ALDRICH@UCDENVER.EDU|DAN.ALDRICH@UCDENVER.EDU]] | Information Technology Specialist 
- +  * Paul Zastrocky PAUL.ZASTROCKY@UCDENVER.EDU | Instructional Designer & Systems Administrator 
-Theo Zion [[THEO.ZION@UCDENVER.EDU|THEO.ZION@UCDENVER.EDU]] +  * Rosanna Miiller-Salas [[ROSANNA.MILLERSALAS@UCDENVER.EDU|ROSANNA.MILLERSALAS@UCDENVER.EDU]] | Instructional Designer & Accessibility Specialist
- +
-Information Technology Specialist +
- +
-Matt Mitchell [[MATT.MITCHELL@UCDENVER.EDU|MATT.MITCHELL@UCDENVER.EDU]] +
- +
-System Administrator/Web Development Operations +
- +
-Rosanna Miiller-Salas [[ROSANNA.MILLERSALAS@UCDENVER.EDU|ROSANNA.MILLERSALAS@UCDENVER.EDU]] +
- +
-Instructional Designer (PT)+
  
 ====== Diversity and Inclusion ====== ====== Diversity and Inclusion ======
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 Examples of events include: Examples of events include:
  
-  * High School Outreach Programs (i.e. Future Teacher Expo, PTeach Visits)+  * High School Outreach Programs (i.e. Future Teacher Expo, H.S. Pathways Visits)
   * Program Information Sessions and Webinars   * Program Information Sessions and Webinars
   * Recruitment Fairs & Conferences   * Recruitment Fairs & Conferences
Line 842: Line 610:
   * Website content (Please email [[SEHDHelp@ucdenver.edu|SEHDHelp@ucdenver.edu]] with your web needs/suggestions. SEHD’s tech team will involve marketing as needed for the drafting of web copy, approvals, coordination with academic services, copyedits, etc.)   * Website content (Please email [[SEHDHelp@ucdenver.edu|SEHDHelp@ucdenver.edu]] with your web needs/suggestions. SEHD’s tech team will involve marketing as needed for the drafting of web copy, approvals, coordination with academic services, copyedits, etc.)
  
-====== Partnerships ======+====== Office of Partnerships ======
  
-The SEHD Office of Partnerships is directly responsible for facilitating and coordinating partnerships with districts, schools and the broader community to support all clinical experiences for undergraduate and graduate teacher candidates across multiple teacher education pathways. The SEHD has one of the longest standing partnership preparation models of teacher education dating back to 1993 through an established network of **Professional Development Schools (PDSs)**  where current teacher candidates experience early clinical block field experiences and year-long, intensive, clinically-rich residency internships supported by teams of university and P-12 faculty. Each PDS hosts a cohort of 6-12 teacher candidates each year; a university-based site professor and school-based site coordinator work closely together each week to support the candidates as well as support professional development of the practicing clinical teachers who mentor teacher candidates as well as align partnership resources with school improvement priorities. Our network of schools spans four metro area districts including Aurora Public Schools, Denver Public Schools, Jeffco Public Schools, & Mapleton Public Schools and is jointly negotiated by the Partnership Director and district leaders based on common needs and a shared cost model. In addition, the Office of Partnerships manages and facilitates unique **Undergraduate Residencies **with Denver Public Schools (DPS) called NxtGEN and a unique rural residency called T-PREP with community colleges and local school districts in southern Colorado.+Partnerships are the heartbeat of the School of Education & Human Development (SEHD). They bring life and purpose to the preparation of our students, the research of our faculty and graduate students, and enable us to engage with schools, districts, community and human service organizations in ways that simultaneously renew and transform our work and the lives of children, families and adults alike. Our partnerships are grounded in deep relationships with each school, district and organization, seeking to understand their context and co-construct possibilities for how our work together can positively impact everyone involved. The Office of Partnerships primarily supports the complex infrastructures of clinical experience for pre-service teacher education students across multiple pathways as well as the undergraduate clinical experiences of the Human Development and Family Relations program.
  
-The Office of Partnerships also facilitates a **Community-based Partnership Network**  with over 50 non-profit and community-based organizations. These partnerships support both the community-based clinical block for teacher candidates as well as the capstone internships for the undergraduate Human Development & Family Relations program and EDHD MA program.+SEHD Office of Partnerships Role & Responsibilities
  
-The Office of Partnerships facilitates several structures to support meaningful collaboration among university faculty and P-12 partners to facilitate simultaneous renewal of teacher education and P-12 schooling as well as provide opportunities for faculty to build relationships for professional development, research, and innovation with our P-12 partners. These include Teacher Education Collaborative Councils with our PDS networks, undergraduate residencies and community-based partners. In addition, the Office of Partnerships manages the placement matching and tracking processes, background finger-print processes, and Praxis tracking processes for all initial licensure students.+  * Pursue and foster strong collaborative relationships with schools, districts, and the broader community to support excellent clinical preparation for pre-service teachers across multiple pathways. 
 +  * Facilitate the ongoing development and refinement of Teacher Education Clinical Experience Curriculum, Tools and Assessments in collaboration with the Teacher Education Leadership Team (TELT). 
 +  * Lead the CU Denver Professional Development School (PDS) network across metro and rural areas where schools in the network serve as partnership sites for teacher preparation. Office of Partnership staff work closely with district and school leaders, and university liaisons to ensure exceptional support for teacher preparation, from early field experience through year-long residency internships. 
 +  * Develop and facilitate collaborative infrastructures with school & district partners, such as the Teacher Education Collaborative Council, to support co-construction of clinical experiences, opportunities for mutual learning and renewal between schools and teacher prep, and strong coordination between preparation coursework and clinical experiences. 
 +  * Develop and maintain infrastructures for supporting mentor teachers to increase their capacity for high quality mentoring of preservice teacher candidates, including the facilitation of the Graduate Clinical Teacher Certificate that leads to the CDE Mentor Added Endorsement. 
 +  * Develop and facilitate a vibrant community-based partnership network to support community-based clinical experience opportunities in teacher education and other SEHD programs. 
 +  * Develop and implement systems for all preservice teacher clinical practice coordination including background checks, clinical experience matching and placement, data tracking, professional year residency admission, etc. 
 +  * Implement tools and processes for working with challenging issues in the field (e.g. supporting struggling candidates, leadership changes, subbing guidelines/policies, etc.) 
 +  * Collaborate with faculty liaisons from ECE/ECSE and HDFR programs to support clinical practice coordination in their programs. 
 +  * Collaborate with other SEHD leaders engaged in partnership work to bring synergy and innovation to the broader partnership efforts within SEHD
  
-Lastly, the Office of Partnerships provides extensive logistical and management support for all teacher education administrative processes including managing master calendars, facilitating communication with teacher education faculty and school/community partners, facilitating admissions processes with faculty and school partners, scheduling courses, and coordinating events for our undergraduate learning communities. Office of Partnerships professional staff serve on the Teacher Education Leadership Team (TELT).+Office of Partnership Contacts
  
-Office of Partnership Staff include: +  * Rachel Cornelius, M.S., Office of Partnerships & Teacher Education Manager | rachel.cornelius@ucdenver.edu 
- +  * Kani Murad, Teacher Education Pathways Support Coordinator | kani.murad@ucdenver.edu 
-  * Cindy Gutierrez, Director +  * Cindy Gutierrez, Ph.D., Assistant Dean, Teacher Education & Partnerships | cindy.gutierrez@ucdenver.edu
-  * Rachel Cornelius, Office of Partnerships Coordinator & Teacher Education Manager +
-  * Jody Barker, Coordinator of Clinical Teacher Education +
-  * Antwan Jefferson, Faculty Liaison for Community-based Partnership Network+
  
 ====== SEHD Initiatives for Education, Research, and Evaluation ====== ====== SEHD Initiatives for Education, Research, and Evaluation ======
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 Our education research network matches educators and researchers with shared interests and complementary abilities to encourage collaboration on locally relevant research. We share results across the network in order to understand what works in education and to improve supports and outcomes for learners. Our education research network matches educators and researchers with shared interests and complementary abilities to encourage collaboration on locally relevant research. We share results across the network in order to understand what works in education and to improve supports and outcomes for learners.
- 
  
 ===== Faculty Research Support Center ===== ===== Faculty Research Support Center =====
Line 973: Line 746:
  
 **Face-to-Face and Hybrid Classes: ** **Face-to-Face and Hybrid Classes: **
- +  - Set caps at 35, start a waitlist
-   - Set caps at 35, start a waitlist+
   - At 40, consider split into two sections of 20—sections must be same time and format   - At 40, consider split into two sections of 20—sections must be same time and format
   - 32 enrolled triggers TA   - 32 enrolled triggers TA
Line 981: Line 753:
  
 **Online Classes: ** **Online Classes: **
- 
   - Set caps at 30, start a waitlist   - Set caps at 30, start a waitlist
   - At 35, consider split into two sections.  New section must be on-line.   - At 35, consider split into two sections.  New section must be on-line.
Line 989: Line 760:
  
 **Doctoral-Level Classes:** **Doctoral-Level Classes:**
- 
   - Set caps at 30, start a waitlist   - Set caps at 30, start a waitlist
   - At 35, consider split into two sections—sections must be same time and format   - At 35, consider split into two sections—sections must be same time and format
Line 997: Line 767:
  
 **Type O (Practicum & Internship Courses):** **Type O (Practicum & Internship Courses):**
- 
   - Under 30 SCH, course will be pro-rated based off 30 SCH.   - Under 30 SCH, course will be pro-rated based off 30 SCH.
  
Line 1013: Line 782:
  
 Many courses fill up quickly, students are encouraged to sign up for waitlists during registration when they find a course is full. Faculty are encouraged to allow waitlisted students to attend class until waitlists are dropped at midnight on the Monday of the second week of classes. This practice allows students who get enrolled from the waitlist to be in sync with the class. Consult the Academic Calendar for published deadlines each term. Note: CPE does not set up wait lists for most CPE courses, instead maintaining contact with CPE student groups and making adjustments to course caps as appropriate. Many courses fill up quickly, students are encouraged to sign up for waitlists during registration when they find a course is full. Faculty are encouraged to allow waitlisted students to attend class until waitlists are dropped at midnight on the Monday of the second week of classes. This practice allows students who get enrolled from the waitlist to be in sync with the class. Consult the Academic Calendar for published deadlines each term. Note: CPE does not set up wait lists for most CPE courses, instead maintaining contact with CPE student groups and making adjustments to course caps as appropriate.
- 
  
 ===== Types of Courses ===== ===== Types of Courses =====
Line 1036: Line 804:
   * Teaching assistant (TA)/secondary instructor will be hired using the following guidelines: Teaching assistantships are offered first to graduate students. If there are no graduate students available to assist with a course, a secondary instructor may be hired into a lecturer position but at the TA pay rate. This appointment must otherwise be consistent with lecturer policy.   * Teaching assistant (TA)/secondary instructor will be hired using the following guidelines: Teaching assistantships are offered first to graduate students. If there are no graduate students available to assist with a course, a secondary instructor may be hired into a lecturer position but at the TA pay rate. This appointment must otherwise be consistent with lecturer policy.
   * To hire a TA, the program leader should submit the [[https://forms.ucdenver.edu/secure/sehd_hr_new_hire|SEHD Hire Request Form]]. Please submit a brief written plan of the duties the TA will perform, including the number of hours required for those duties. Less than 3 credit hour-classes, pay and work hours are prorated. If this is the first online class in which the instructor has used a TA, the instructor is encouraged to obtain the advice of online experts from the Faculty Development Center in order to figure out how to best use a TA in an online class.   * To hire a TA, the program leader should submit the [[https://forms.ucdenver.edu/secure/sehd_hr_new_hire|SEHD Hire Request Form]]. Please submit a brief written plan of the duties the TA will perform, including the number of hours required for those duties. Less than 3 credit hour-classes, pay and work hours are prorated. If this is the first online class in which the instructor has used a TA, the instructor is encouraged to obtain the advice of online experts from the Faculty Development Center in order to figure out how to best use a TA in an online class.
- 
  
 ===== Regular Faculty: Academic Year Workload ===== ===== Regular Faculty: Academic Year Workload =====
Line 1060: Line 827:
  
 In main campus and CPE, usually no more than one overload course will be approved for a faculty member during any one FY and the overload pay is at the lecturer rate for additional academic year remuneration. Overloads must be part of a faculty member’s professional plan and be approved through the additional remuneration process as well. Overloads are strongly discouraged for tenure-track faculty members who have not yet earned tenure; occasional exceptions may be made with the Dean’s approval. In main campus and CPE, usually no more than one overload course will be approved for a faculty member during any one FY and the overload pay is at the lecturer rate for additional academic year remuneration. Overloads must be part of a faculty member’s professional plan and be approved through the additional remuneration process as well. Overloads are strongly discouraged for tenure-track faculty members who have not yet earned tenure; occasional exceptions may be made with the Dean’s approval.
- 
  
 ===== Regular Faculty Summer and Maymester Teaching and Pay ===== ===== Regular Faculty Summer and Maymester Teaching and Pay =====
Line 1288: Line 1054:
  
 **Curriculum Committee Deadline Requirements: **To ensure that the Curriculum Committee has time to review the credentials for each new Lecturer before the start of classes, please use the following deadline dates to help you plan ahead for the hiring process: **Curriculum Committee Deadline Requirements: **To ensure that the Curriculum Committee has time to review the credentials for each new Lecturer before the start of classes, please use the following deadline dates to help you plan ahead for the hiring process:
- 
   * Teaching in **Summer or Fall **semester – submit Hire Request Form details by **April**  (one week prior to the last curriculum committee of the academic year).   * Teaching in **Summer or Fall **semester – submit Hire Request Form details by **April**  (one week prior to the last curriculum committee of the academic year).
   * Teaching in **Spring **semester – submit Hire Request Form details by **November**  (one week prior to the last curriculum committee of the semester)**.**   * Teaching in **Spring **semester – submit Hire Request Form details by **November**  (one week prior to the last curriculum committee of the semester)**.**
Line 1354: Line 1119:
  
 Please contact SEHD HR ([[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]]) with questions about the hiring process. Please contact SEHD HR ([[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]]) with questions about the hiring process.
- 
  
 ===== Samples Letter of Support from Program ===== ===== Samples Letter of Support from Program =====
Line 1398: Line 1162:
 //(this format is changing from a table to a list in spring 2025 for digital accessibility and to head off wiki formatting snafus)// //(this format is changing from a table to a list in spring 2025 for digital accessibility and to head off wiki formatting snafus)//
  
-**One week before the last curriculum committee meets ** (Summer and Fall deadline is April, Spring deadline is Nov)+**One week before the last curriculum committee meets **  (Summer and Fall deadline is April, Spring deadline is Nov)
  
 - Program leads (PLs) complete the Hire Request formstack for each new hire. Jenna and SEHD HR works on hiring steps for new hires. - Program leads (PLs) complete the Hire Request formstack for each new hire. Jenna and SEHD HR works on hiring steps for new hires.
Line 1432: Line 1196:
 **2-3 weeks before start of ter****m (depending on holidays) - Final Decisions Due** **2-3 weeks before start of ter****m (depending on holidays) - Final Decisions Due**
  
-- Shakira notifies Program Leaders, ADs, Sandy, and SEHD HR of cancellation and prorate status. Shakira works with Dean & Dorothy for final decisions on cancellations and prorates. SEHD HR sends a reminder email to PLs about prorates going out soon, and to review Shakira’s emails for the details. Program Leaders will communicate with employees regarding course cancellations/prorates (no later than 1 week before start of term).\\ +- Shakira notifies Program Leaders, ADs, Sandy, and SEHD HR of cancellation and prorate status. Shakira works with Dean & Dorothy for final decisions on cancellations and prorates. SEHD HR sends a reminder email to PLs about prorates going out soon, and to review Shakira’s emails for the details. Program Leaders will communicate with employees regarding course cancellations/prorates (no later than 1 week before start of term). \\  \\ //SUMMER ONLY - SEHD HR sends prorate list to Dorothy & Dean for final review. After receiving approval, SEHD HR emails each employee prorate notice 1 of 2, with CC to: PL, Hiromi, Tricia, Shakira.//
-\\ +
-//SUMMER ONLY - SEHD HR sends prorate list to Dorothy & Dean for final review. After receiving approval, SEHD HR emails each employee prorate notice 1 of 2, with CC to: PL, Hiromi, Tricia, Shakira.//+
  
 **Start of term - [[https://www.ucdenver.edu/student/registration-planning/academic-calendars|Classes Begin!]]** **Start of term - [[https://www.ucdenver.edu/student/registration-planning/academic-calendars|Classes Begin!]]**
 +<code>
  
-\\ +\\  - Shakira sends final enrollment report (previously census report) to SEHD HR, Dorothy & the Dean.  \\    \\  - Jenna sends D2 pay information to Hiromi. Hiromi and Kelley adjust pay to prorate amounts.  \\    \\  //SUMMER ONLY - SEHD HR sends prorate notice 2 of 2 ONLY to those whose prorate will increase based on final enrollment report , CC: Tricia, Hiromi, PL.//
-- Shakira sends final enrollment report (previously census report) to SEHD HR, Dorothy & the Dean.\\ +
-\\ +
-- Jenna sends D2 pay information to Hiromi. Hiromi and Kelley adjust pay to prorate amounts.\\ +
-\\ +
-//SUMMER ONLY - SEHD HR sends prorate notice 2 of 2 ONLY to those whose prorate will increase based on final enrollment report , CC: Tricia, Hiromi, PL.//+
  
-**After term is underway **-  SEHD HR follows up with D1 employees who have not returned signed offer letters.\\ +</code>
-\\ +
-- Jenna follows up with D2 employees who have not returned signed offer letters+
  
-|   \\ Summer and Fall deadline is Apr 30 \\  \\ Spring deadline is Nov 30|   \\ Program Lead, \\  \\ Jenna & SEHD HR|   \\ Program leads (PLs) complete the Hire Request formstack for each new hire. \\  \\ Jenna and SEHD HR works on hiring steps for new hires.| +**After term is underway **- SEHD HR follows up with D1 employees who have not returned signed offer letters. - Jenna follows up with D2 employees who have not returned signed offer letters 
-|   \\ 8 weeks before start of term|   \\ Shakira|   \\ Enrollment Report – Shakira sends enrollment reports to each of the Program Leaders and Associate Deans (AD’s), and copies SEHD HR.| + 
-| |   \\ Jenna|   \\ Jenna provides D2/CPE appointment list to Hiromi & sends offer letters.| +|   \\ 
-| |  SEHD HR|   \\ SEHD HR creates master spreadsheet for D1 offer letters (from Shakira’s enrollment reports new hire formstacks) and works with Shakira on any discrepancies and questions (copy Tricia).| +   Summer and Fall deadline is Apr 30 \\  \\ 
-| |  SEHD HR|   \\ SEHD HR cross-checks information with list of CPE employees for anyone over the two-course limit and then notifies Jenna and Program Leader.| +   Spring deadline is Nov 30|   \\ 
-| |   \\ Program Lead & \\  \\ SEHD HR & Jenna|   \\ Program Lead completes the Hire Request formstack for each TA hire, as courses reach the approved student enrollment count. HR works on hiring steps for new hires for D1 & Jenna works on hiring steps for D2 as usual.| +   Program Lead, \\  \\ 
-|   \\ 5 weeks before start of term|   \\ Shakira|   \\ Enrollment Report – Shakira sends enrollment reports to each of the Program Leaders and Associate Deans, and copies SEHD HR.| +   Jenna & SEHD HR|   \\ 
-| |   \\ SEHD HR|   \\ SEHD HR generates D1 Lecturer/GPTI/TA contracts (letters of offer) using mail merge and sends them via email to the employee’s university email account.| +   Program leads (PLs) complete the Hire Request formstack for each new hire. \\  \\ 
-|   \\ 2-6 weeks before|   \\ Shakira|   \\ Shakira emails students of canceled courses and copies advisor and program lead.| +   Jenna and SEHD HR works on hiring steps for new hires.| 
-| | |   \\ Jenna sends D2 pay information to Hiromi each month leading up to and during the semester.| +|   \\ 
-|   \\ 4 weeks before|   \\ Shakira & Program Leaders|   \\ Enrollment Report – Shakira notifies Program Leaders, ADs, Sandy and SEHD HR of possible cancellation and prorate status updates. Program Leaders need to respond to Shakira whether to cancel or accept possible prorates.| +   8 weeks before start of term|   \\ 
-|   \\ 2 weeks before|   \\ Shakira & ADs & Program Leaders & SEHD HR|   \\ Final Decisions – Shakira notifies Program Leaders, ADs, Sandy, and SEHD HR of cancellation and prorate status. Shakira works with Dean & Dorothy for final decisions on cancellations and prorates. HR sends a reminder email to PLs about prorates going out soon, and to review Shakira’s emails for the details. Program Leaders will communicate with employees regarding course cancellations/prorates (no later than 1 week before start of term). \\  \\ SUMMER ONLY - SEHD HR sends prorate list to Dorothy & Dean for final review. After receiving approval, SEHD HR emails each employee prorate notice 1 of 2 based on information from Shakira, CC: PL, Hiromi, Tricia, Shakira.| +   Shakira|   \\ 
-| | |   \\ Jenna sends D2 pay information to Hiromi each month leading up to and during the semester.|+   Enrollment Report – Shakira sends enrollment reports to each of the Program Leaders and Associate Deans (AD’s), and copies SEHD HR.| 
 +| |   \\ 
 +   Jenna|   \\ 
 +   Jenna provides D2/CPE appointment list to Hiromi & sends offer letters.| 
 +| |  SEHD HR|   \\ 
 +   SEHD HR creates master spreadsheet for D1 offer letters (from Shakira’s enrollment reports new hire formstacks) and works with Shakira on any discrepancies and questions (copy Tricia).| 
 +| |  SEHD HR|   \\ 
 +   SEHD HR cross-checks information with list of CPE employees for anyone over the two-course limit and then notifies Jenna and Program Leader.| 
 +| |   \\ 
 +   Program Lead & \\  \\ 
 +   SEHD HR & Jenna|   \\ 
 +   Program Lead completes the Hire Request formstack for each TA hire, as courses reach the approved student enrollment count. HR works on hiring steps for new hires for D1 & Jenna works on hiring steps for D2 as usual.| 
 +|   \\ 
 +   5 weeks before start of term|   \\ 
 +   Shakira|   \\ 
 +   Enrollment Report – Shakira sends enrollment reports to each of the Program Leaders and Associate Deans, and copies SEHD HR.| 
 +| |   \\ 
 +   SEHD HR|   \\ 
 +   SEHD HR generates D1 Lecturer/GPTI/TA contracts (letters of offer) using mail merge and sends them via email to the employee’s university email account.| 
 +|   \\ 
 +   2-6 weeks before|   \\ 
 +   Shakira|   \\ 
 +   Shakira emails students of canceled courses and copies advisor and program lead.| 
 +| | |   \\ 
 +   Jenna sends D2 pay information to Hiromi each month leading up to and during the semester.| 
 +|   \\ 
 +   4 weeks before|   \\ 
 +   Shakira & Program Leaders|   \\ 
 +   Enrollment Report – Shakira notifies Program Leaders, ADs, Sandy and SEHD HR of possible cancellation and prorate status updates. Program Leaders need to respond to Shakira whether to cancel or accept possible prorates.| 
 +|   \\ 
 +   2 weeks before|   \\ 
 +   Shakira & ADs & Program Leaders & SEHD HR|   \\ 
 +   Final Decisions – Shakira notifies Program Leaders, ADs, Sandy, and SEHD HR of cancellation and prorate status. Shakira works with Dean & Dorothy for final decisions on cancellations and prorates. HR sends a reminder email to PLs about prorates going out soon, and to review Shakira’s emails for the details. Program Leaders will communicate with employees regarding course cancellations/prorates (no later than 1 week before start of term). \\  \\ 
 +   SUMMER ONLY - SEHD HR sends prorate list to Dorothy & Dean for final review. After receiving approval, SEHD HR emails each employee prorate notice 1 of 2 based on information from Shakira, CC: PL, Hiromi, Tricia, Shakira.| 
 +| | |   \\ 
 +   Jenna sends D2 pay information to Hiromi each month leading up to and during the semester.|
 | | | \\ **[[https://www.ucdenver.edu/student/registration-planning/academic-calendars|Classes Begin!]]** | | | | \\ **[[https://www.ucdenver.edu/student/registration-planning/academic-calendars|Classes Begin!]]** |
-|   \\ Census date \\  \\ Census report to HR|   \\ Shakira, SEHD HR|   \\ Shakira sends census enrollment report to SEHD HR, Dorothy & the Dean. \\  \\ Jenna sends D2 pay information to Hiromi. Hiromi and Kelley adjust pay to prorate amounts. \\  \\ SUMMER ONLY - SEHD HR sends prorate notice 2 of 2 to those whose prorate will increase based on census, CC: Tricia, Hiromi, PL.| +|   \\ 
-| |   \\ SEHD HR & Jenna|   \\ SEHD HR follows up with D1 employees who have not returned signed offer letters. \\  \\ Jenna follows up with D2 employees and TAs who have not returned signed offer letters.|+   Census date \\  \\ 
 +   Census report to HR|   \\ 
 +   Shakira, SEHD HR|   \\ 
 +   Shakira sends census enrollment report to SEHD HR, Dorothy & the Dean. \\  \\ 
 +   Jenna sends D2 pay information to Hiromi. Hiromi and Kelley adjust pay to prorate amounts. \\  \\ 
 +   SUMMER ONLY - SEHD HR sends prorate notice 2 of 2 to those whose prorate will increase based on census, CC: Tricia, Hiromi, PL.| 
 +| |   \\ 
 +   SEHD HR & Jenna|   \\ 
 +   SEHD HR follows up with D1 employees who have not returned signed offer letters. \\  \\ 
 +   Jenna follows up with D2 employees and TAs who have not returned signed offer letters.|
 | | | | | | | |
- 
  
 ====== APPENDIX A: Pattern of Organization ====== ====== APPENDIX A: Pattern of Organization ======
  
-{{:documents:sehd-org-chart.pdf|:documents:sehd-org-chart.pdf}}+[[:documents:sehd-org-chart.pdf|sehd-org-chart.pdf]]
  
  
handbooks/pattern_of_administration.1744922858.txt.gz · Last modified: by Kelley Patient