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handbooks:pattern_of_administration

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handbooks:pattern_of_administration [2025/06/05 17:00] – [Consulting] Brad Hinsonhandbooks:pattern_of_administration [2025/07/22 20:31] (current) – [SEHD HR and Payroll Staff] Kelley Patient
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 The Dean is responsible for matters at the school level including but not limited to enforcement of admission requirements; the efficiency of departments and other divisions within the college or school; budgetary planning and allocation of funds; faculty assignments and workload recommendations on personnel actions; curriculum planning; academic advising; accountability and reporting (from the Laws of the Regents Article 4.A.2.C). The Dean is responsible for matters at the school level including but not limited to enforcement of admission requirements; the efficiency of departments and other divisions within the college or school; budgetary planning and allocation of funds; faculty assignments and workload recommendations on personnel actions; curriculum planning; academic advising; accountability and reporting (from the Laws of the Regents Article 4.A.2.C).
- 
  
 ===== Associate Deans ===== ===== Associate Deans =====
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 | \\ **Cindy Gutierrez**, //Executive Director, Office of Partnerships// | \\ **315-4982, **LSC 621| | \\ **Cindy Gutierrez**, //Executive Director, Office of Partnerships// | \\ **315-4982, **LSC 621|
 | \\ **Shannon Hagerman**, //Executive Director of Continuing and Professional Education// | \\ **720-639-9229, **LSC 611| | \\ **Shannon Hagerman**, //Executive Director of Continuing and Professional Education// | \\ **720-639-9229, **LSC 611|
-| \\ **Marlinda Hines**, //Director of Recruitment and Outreach// | \\ **315-4977, **LSC 711|+| \\ **Marlinda Hines**, Assoicate //Director of Recruitment and Outreach// | \\ **315-4977, **LSC 709|
 | \\ **Brad Hinson**, //Director of Technology & Learning // | \\ **NA, **LSC 726| | \\ **Brad Hinson**, //Director of Technology & Learning // | \\ **NA, **LSC 726|
 | \\ **JáNet Hurt**, //Assistant to the Dean// | \\ **315-6343, **LSC 1145| | \\ **JáNet Hurt**, //Assistant to the Dean// | \\ **315-6343, **LSC 1145|
 | \\ **Julie Oxenford O’Brian**, //Executive Director of Assessment and Program Improvement// | \\ **315-6352, **LSC 723| | \\ **Julie Oxenford O’Brian**, //Executive Director of Assessment and Program Improvement// | \\ **315-6352, **LSC 723|
 | \\ **Sandy Snyder-Mondragon**, //Asst. Dean of Student Success and Enrollment Management// | \\ **315-4979, **LSC 712| | \\ **Sandy Snyder-Mondragon**, //Asst. Dean of Student Success and Enrollment Management// | \\ **315-4979, **LSC 712|
- 
  
 ====== SEHD Service Areas ====== ====== SEHD Service Areas ======
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 303.315.4979\\ 303.315.4979\\
 [[sandra.snyder-mondragon@ucdenver.edu|sandy.mondragon@ucdenver.edu]] [[sandra.snyder-mondragon@ucdenver.edu|sandy.mondragon@ucdenver.edu]]
- 
  
 ===== Assessment and Program Improvement ===== ===== Assessment and Program Improvement =====
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 nicole.holland@ucdenver.edu\\ nicole.holland@ucdenver.edu\\
 303-315-6352 303-315-6352
- 
  
 ===== Finance and Budget ===== ===== Finance and Budget =====
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 If you have any additional questions about the SEHD financial system or processes, please feel free to call any of the fiscal staff for assistance. And if you are unsure about the how, why or who for anything please start with the fiscal staff listed above. If you have any additional questions about the SEHD financial system or processes, please feel free to call any of the fiscal staff for assistance. And if you are unsure about the how, why or who for anything please start with the fiscal staff listed above.
- 
  
 ====== Human Resources and Payroll ====== ====== Human Resources and Payroll ======
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 Handles faculty payrolls; including faculty additional pay and coordinating summer pay. Other duties include position budgeting, and faculty moving expense reimbursements. Handles faculty payrolls; including faculty additional pay and coordinating summer pay. Other duties include position budgeting, and faculty moving expense reimbursements.
  
-**Kelley Patient, **//Human Resources and Payroll Manager, //303-335-9567, [[KELLEY.PATIENT@UCDENVER.EDU|KELLEY.PATIENT@UCDENVER.EDU]]+//Human Resources and Payroll Manager, //TBD
  
 Handles personnel actions including recruiting, hiring, promotions, staff additional pay, progressive discipline, staff performance management, coordinating D1 lecturer pay, leaves, and immigration. Handles personnel actions including recruiting, hiring, promotions, staff additional pay, progressive discipline, staff performance management, coordinating D1 lecturer pay, leaves, and immigration.
  
-**Keiko Goldman, **//Finance & HR Business Services Coordinator, //LSC 1147, 303-315-0010, [[KEIKO.GOLDMAN@UCDENVER.EDU|KEIKO.GOLDMAN@UCDENVER.EDU]], [[SEHDFINANCE@UCDENVER.EDU|SEHDFINANCE@UCDENVER.EDU]]+**Keiko Goldman, **//Finance & HR Business Services Coordinator, //LSC 1112, 303-315-0010, [[KEIKO.GOLDMAN@UCDENVER.EDU|KEIKO.GOLDMAN@UCDENVER.EDU]], [[SEHDFINANCE@UCDENVER.EDU|SEHDFINANCE@UCDENVER.EDU]]
  
 This role is split between Finance and HR functions. For HR, handles forms and recordkeeping, hiring paperwork and onboarding activities, and hr-related processes for faculty. This role is split between Finance and HR functions. For HR, handles forms and recordkeeping, hiring paperwork and onboarding activities, and hr-related processes for faculty.
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 ===== Human Resources, Payroll and Benefits: A-Z ===== ===== Human Resources, Payroll and Benefits: A-Z =====
  
-<WRAP center round tip 60%>\\ +<WRAP center round tip 60%> \\ Who to contact about edits needed in this section of the PoA: SEHD HR \\ </WRAP>
-Who to contact about edits needed in this section of the PoA: SEHD HR\\ +
-</WRAP>+
  
 ==== Alternative work arrangements ==== ==== Alternative work arrangements ====
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 Faculty members in the tenure track have limited term contracts. In the School of Medicine, tenure-eligible faculty members in the tenure track, may have limited, indeterminate or at will appointments. Once tenured, a faculty member holds a continuous appointment until retirement or resignation unless the faculty member leaves the university or is removed under provisions of the Laws of the Regents or Regent policy. Faculty members in the tenure track have limited term contracts. In the School of Medicine, tenure-eligible faculty members in the tenure track, may have limited, indeterminate or at will appointments. Once tenured, a faculty member holds a continuous appointment until retirement or resignation unless the faculty member leaves the university or is removed under provisions of the Laws of the Regents or Regent policy.
  
-**Assistant Professor:** Assistant Professors appointed to tenure track positions should have the terminal degree appropriate to their field or its equivalent, plus some teaching experience. They should be well-qualified to teach at the undergraduate or graduate levels and possess qualifications for research or scholarship in a special field or clinical discipline.+**Assistant Professor:**  Assistant Professors appointed to tenure track positions should have the terminal degree appropriate to their field or its equivalent, plus some teaching experience. They should be well-qualified to teach at the undergraduate or graduate levels and possess qualifications for research or scholarship in a special field or clinical discipline.
  
 **Associate Professor**: Associate Professors should have the terminal degree appropriate to their field or its equivalent, considerable successful teaching experience, and promising accomplishment in scholarship or in research. Normally the award of tenure accompanies appointment to or promotion to associate professor, except at the School of Medicine where tenure may be granted at any point in the faculty member’s career when he/she meets the School’s standards for tenure. **Associate Professor**: Associate Professors should have the terminal degree appropriate to their field or its equivalent, considerable successful teaching experience, and promising accomplishment in scholarship or in research. Normally the award of tenure accompanies appointment to or promotion to associate professor, except at the School of Medicine where tenure may be granted at any point in the faculty member’s career when he/she meets the School’s standards for tenure.
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 **Instructor**: Instructors usually have their master’s degree or its equivalent and should be otherwise well-qualified to teach. Full-time instructors within SEHD teach 8 courses (4 courses per semester). Instructors within SEHD are expected to engage in service activities (20% of load) within the program and school community. **Instructor**: Instructors usually have their master’s degree or its equivalent and should be otherwise well-qualified to teach. Full-time instructors within SEHD teach 8 courses (4 courses per semester). Instructors within SEHD are expected to engage in service activities (20% of load) within the program and school community.
  
-**Senior Instructor**: The rank of Senior Instructor permits higher recognition and salary than that of Instructor. Within the SEHD, senior instructors usually have a doctoral degree or its equivalent when hired. Instructors who receive their doctoral degree after being hired in SEHD may be promoted to Senior Instructor upon completion of a doctoral degree. Full-time senior instructors within SEHD teach 8 courses (4 courses per semester). Senior instructors are expected to engage in service activities (20% of load) within the program and school community.\\ +**Senior Instructor**: The rank of Senior Instructor permits higher recognition and salary than that of Instructor. Within the SEHD, senior instructors usually have a doctoral degree or its equivalent when hired. Instructors who receive their doctoral degree after being hired in SEHD may be promoted to Senior Instructor upon completion of a doctoral degree. Full-time senior instructors within SEHD teach 8 courses (4 courses per semester). Senior instructors are expected to engage in service activities (20% of load) within the program and school community. \\  \\ **CLINICAL TEACHING TRACK** \\  \\ The Clinical Teaching Track is intended for non-tenure track faculty who participate in a broad range of teaching, service, and scholarly activities. Clinical Teaching Track (CTT) appointees have comparable ranks to tenured faculty (i.e. Assistant, Associate and Full Professor). The teaching load for SEHD-funded CTT faculty members is 8 courses or 23-25 credit hours of instructional activity, depending on assigned workload.
-\\ +
-**CLINICAL TEACHING TRACK** \\ +
-\\ +
-The Clinical Teaching Track is intended for non-tenure track faculty who participate in a broad range of teaching, service, and scholarly activities. Clinical Teaching Track (CTT) appointees have comparable ranks to tenured faculty (i.e. Assistant, Associate and Full Professor). The teaching load for SEHD-funded CTT faculty members is 8 courses or 23-25 credit hours of instructional activity, depending on assigned workload.+
  
-**Assistant Professor**, Clinical Teaching Track\\ +**Assistant Professor**, Clinical Teaching Track \\  \\ Assistant professors, clinical teaching track hold a doctoral degree in a relevant field, have deep experience in the area in which they will teach in the SEHD, and have experience teaching at the college level as well. There must be evidence of teaching effectiveness at the university level as well as potential for service and research/scholarship that supports the program and the School
-\\ +
-Assistant professors, clinical teaching track hold a doctoral degree in a relevant field, have deep experience in the area in which they will teach in the SEHD, and have experience teaching at the college level as well. There must be evidence of teaching effectiveness at the university level as well as potential for service and research/scholarship that supports the program and the School+
  
-**Associate Professor**, Clinical Teaching Track\\ +**Associate Professor**, Clinical Teaching Track \\  \\ In addition to the qualifications of an assistant professor, clinical teaching track, an associate professor, clinical teaching track is expected to have had substantial relevant and successful teaching and professional experience in the field. In addition, they must demonstrate the potential to meet the service and research/scholarship criteria for associate professor, clinical teaching track in the SEHD.
-\\ +
-In addition to the qualifications of an assistant professor, clinical teaching track, an associate professor, clinical teaching track is expected to have had substantial relevant and successful teaching and professional experience in the field. In addition, they must demonstrate the potential to meet the service and research/scholarship criteria for associate professor, clinical teaching track in the SEHD.+
  
-**Professor**, Clinical Teaching Track\\ +**Professor**, Clinical Teaching Track \\  \\ In addition to the qualifications of an associate professor, a professor, clinical teaching track, is expected to have a record of excellence in teaching and in service, including evidence of leadership, and demonstrate the potential to meet the research/scholarship criteria for professor, clinical teaching track in the SEHD.
-\\ +
-In addition to the qualifications of an associate professor, a professor, clinical teaching track, is expected to have a record of excellence in teaching and in service, including evidence of leadership, and demonstrate the potential to meet the research/scholarship criteria for professor, clinical teaching track in the SEHD.+
  
 For more information, please see: For more information, please see:
  
-**Regent Laws and Policies: ** [[https://www.cu.edu/regents/policy-5l-policy-approved-faculty-titles|Regent Policy 5: Faculty]], [[https://www.cu.edu/ope/aps/5060|Administrative Policy Statement 0560 Appedix A: Faculty Titles]]+**Regent Laws and Policies: **  [[https://www.cu.edu/regents/policy-5l-policy-approved-faculty-titles|Regent Policy 5: Faculty]], [[https://www.cu.edu/ope/aps/5060|Administrative Policy Statement 0560 Appedix A: Faculty Titles]]
  
-**Office Faculty Affairs and Undergraduate Enrichment: ** [[https://www.ucdenver.edu/offices/faculty-affairs/processes-policies-forms#ac-primary-unit-criteria-for-reappointment-tenure-and-promotion-rtp-21|School Primary Unit Criteria]]+**Office Faculty Affairs and Undergraduate Enrichment: **  [[https://www.ucdenver.edu/offices/faculty-affairs/processes-policies-forms#ac-primary-unit-criteria-for-reappointment-tenure-and-promotion-rtp-21|School Primary Unit Criteria]]
  
 ==== SEHD Policy on Faculty Qualifications ==== ==== SEHD Policy on Faculty Qualifications ====
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 ==== Leave/Time Off (9-Month Faculty) ==== ==== Leave/Time Off (9-Month Faculty) ====
  
-Full-time nine-month faculty earn ½ month (11 business days) of sick leave at the beginning of each academic year. This is tracked manually by SEHD HR. Please notify the SEHD HR team if you must take any sick leave. If you will miss 3 days or more of work, please contact the SEHD HR Manager for __[[https://www1.ucdenver.edu/docs/librariesprovider188/employee-relations-performace/fmluniversityguidelines.pdf?sfvrsn=f3393eb9_2|FMLA information]]__ or __[[https://www.cu.edu/ope/aps/5062#tabs-12|parental leave]]__information.+Full-time nine-month faculty earn ½ month (11 business days) of sick leave at the beginning of each academic year. This is tracked manually by SEHD HR. Please notify the SEHD HR team if you must take any sick leave. If you will miss 3 days or more of work, please contact the SEHD HR Manager for __[[https://www1.ucdenver.edu/docs/librariesprovider188/employee-relations-performace/fmluniversityguidelines.pdf?sfvrsn=f3393eb9_2|FMLA information]]__or __[[https://www.cu.edu/ope/aps/5062#tabs-12|parental leave]]__information.
  
 ==== Leave/Time Off (Staff and 12-Month Faculty) ==== ==== Leave/Time Off (Staff and 12-Month Faculty) ====
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  <font 11pt/inherit;;inherit;;inherit>You can only make changes to your direct deposit account, once per day. If you need to save/update again, you will need to do so after midnight.</font>  <font 11pt/inherit;;inherit;;inherit>You can only make changes to your direct deposit account, once per day. If you need to save/update again, you will need to do so after midnight.</font>
  <font 10.0pt/inherit;;#505050;;inherit>Changes made by the 10<sup>th</sup> of each month will take effect for that month's payroll.</font>  <font 10.0pt/inherit;;#505050;;inherit>Changes made by the 10<sup>th</sup> of each month will take effect for that month's payroll.</font>
 +
 +**Marketing and Communications Office/School of Education & Human Development**
 +  - **Primary Purpose of the Office**  – Support SEHD strategic goals to enhance reputation, awareness, enrollment and equity. Promote campus researchers, diverse students and alumni, and key university initiatives. Manage marketing budget, personnel, and contractors. Responsible for developing, managing, and implementing marketing, communications, and public relations strategies and plans to support the mission and strategic plan of the SEHD. Additionally, this position oversees events promotion/coverage and assists the Dean with fundraising activities.
 +  - **Major Responsibilities**  – Planning consultations; enrollment marketing (print, digital and web); overseeing communications to SEHD faculty, staff, students, alumni, partners in CU Denver and CU System units and external audiences; leadership positioning; e-publication oversight; public relations and events programming; and special projects.
 +  - **Contact**  –
 +**Julia Cummings** \\
 +Director of Marketing and Communications Director for the School of Education & Human Development \\
 +303-315-6339
 +
 +julia.cummings@ucdenver.edu
 +
 +Julia reports to the Vice Chancellor of University Communications with a dotted line to Dean Lynn. She is a member of SEHD’s Strategic Enrollment Management team.
 +
 +Please reach out to her with any marketing/communications questions.
 +
 +  * **Links to external resources**:
 +      * About University Communications: [[https://www.ucdenver.edu/offices/ucomm|https://www.ucdenver.edu/offices/ucomm]]
 +      * Communicator directory for CU Denver: [[https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory|https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory]]
 +      * Media Relations: [[https://www.ucdenver.edu/offices/ucomm/media-relations|https://www.ucdenver.edu/offices/ucomm/media-relations]]
 +      * School of Education & Human Development newsroom: [[https://education.ucdenver.edu/about-us/newsroom|https://education.ucdenver.edu/about-us/newsroom]]
 +      * CU Denver branding website: [[https://www.ucdenver.edu/brand|https://www.ucdenver.edu/brand]]
 +      * Ordering business cards: __[[http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx]]__
  <font 10.0pt/inherit;;#505050;;inherit><WRAP center round info 60%> \\  <font 10.0pt/inherit;;#505050;;inherit><WRAP center round info 60%> \\
-end of HR section \\ +end of HR section</WRAP></font>
-</WRAP></font>+
  
 +  *
  
 ====== Technology Services ====== ====== Technology Services ======
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 This team serves as your primary point of contact for the acquisition, installation, or repair of ANY/ALL technology and equipment housed within the SEHD. This includes computers, software, and equipment for employees, students, grants, and school operations. This team serves as your primary point of contact for the acquisition, installation, or repair of ANY/ALL technology and equipment housed within the SEHD. This includes computers, software, and equipment for employees, students, grants, and school operations.
- 
  
 ===== Consulting ===== ===== Consulting =====
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 ==== Help, Questions, Purchasing ==== ==== Help, Questions, Purchasing ====
  
-Send all technology requests to **[[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]] **or come visit in LSC724. We connect the dots between ways and means; people, places, and things relative to the SEHD. Uncertain? - email **[[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]] **and we'll do it or find who does.+Send all technology requests to **[[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]]**or come visit in LSC724. We connect the dots between ways and means; people, places, and things relative to the SEHD. Uncertain? - email **[[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]]**and we'll do it or find who does.
  
 ==== Data Security ==== ==== Data Security ====
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 Network copiers/printers are provided in common areas throughout the SEHD. A program-code is required to make copies - charges will be billed to your program. Repair and supplies are provided for network copier/printers; this is a shared resource, please consume responsibly. If you do not know your program code, please contact Daisy.Salazar@ucdenver.edu Network copiers/printers are provided in common areas throughout the SEHD. A program-code is required to make copies - charges will be billed to your program. Repair and supplies are provided for network copier/printers; this is a shared resource, please consume responsibly. If you do not know your program code, please contact Daisy.Salazar@ucdenver.edu
  
-==== Facilities - Classroom Technologies  ====+==== Facilities - Classroom Technologies ====
  
 All classrooms and conference rooms have standard presentation components, including a data projector or monitor, computer, and laptop input (minimum). Additional equipment is available in some rooms or available for check-out. Use your University username/pass to login to all CU computers. All classrooms and conference rooms have standard presentation components, including a data projector or monitor, computer, and laptop input (minimum). Additional equipment is available in some rooms or available for check-out. Use your University username/pass to login to all CU computers.
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   * SEHD Cloudron - Supplemental web sites on [[https://adjunctification.cu.studio/|WordPress]] or [[https://clejhe.cu.studio/|Ghost]]   * SEHD Cloudron - Supplemental web sites on [[https://adjunctification.cu.studio/|WordPress]] or [[https://clejhe.cu.studio/|Ghost]]
   * Digital Signage (6th floor, 7th floor, 11th floor)   * Digital Signage (6th floor, 7th floor, 11th floor)
- 
  
 ===== Technology Tools & Resources ===== ===== Technology Tools & Resources =====
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 Desktop video conferencing for all CU employees and students. All users have Zoom Pro accounts that allow unlimited video conferencing and screen sharing. [[http://ucdenver.zoom.us/|http://ucdenver.zoom.us]] Desktop video conferencing for all CU employees and students. All users have Zoom Pro accounts that allow unlimited video conferencing and screen sharing. [[http://ucdenver.zoom.us/|http://ucdenver.zoom.us]]
- 
  
 ===== Contacts ===== ===== Contacts =====
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   * Paul Zastrocky PAUL.ZASTROCKY@UCDENVER.EDU | Instructional Designer & Systems Administrator   * Paul Zastrocky PAUL.ZASTROCKY@UCDENVER.EDU | Instructional Designer & Systems Administrator
   * Rosanna Miiller-Salas [[ROSANNA.MILLERSALAS@UCDENVER.EDU|ROSANNA.MILLERSALAS@UCDENVER.EDU]] | Instructional Designer & Accessibility Specialist   * Rosanna Miiller-Salas [[ROSANNA.MILLERSALAS@UCDENVER.EDU|ROSANNA.MILLERSALAS@UCDENVER.EDU]] | Instructional Designer & Accessibility Specialist
- 
  
 ====== Diversity and Inclusion ====== ====== Diversity and Inclusion ======
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 Examples of events include: Examples of events include:
  
-  * High School Outreach Programs (i.e. Future Teacher Expo, PTeach Visits)+  * High School Outreach Programs (i.e. Future Teacher Expo, H.S. Pathways Visits)
   * Program Information Sessions and Webinars   * Program Information Sessions and Webinars
   * Recruitment Fairs & Conferences   * Recruitment Fairs & Conferences
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 Our education research network matches educators and researchers with shared interests and complementary abilities to encourage collaboration on locally relevant research. We share results across the network in order to understand what works in education and to improve supports and outcomes for learners. Our education research network matches educators and researchers with shared interests and complementary abilities to encourage collaboration on locally relevant research. We share results across the network in order to understand what works in education and to improve supports and outcomes for learners.
- 
  
 ===== Faculty Research Support Center ===== ===== Faculty Research Support Center =====
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 **Face-to-Face and Hybrid Classes: ** **Face-to-Face and Hybrid Classes: **
- +  - Set caps at 35, start a waitlist
-   - Set caps at 35, start a waitlist+
   - At 40, consider split into two sections of 20—sections must be same time and format   - At 40, consider split into two sections of 20—sections must be same time and format
   - 32 enrolled triggers TA   - 32 enrolled triggers TA
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 **Online Classes: ** **Online Classes: **
- 
   - Set caps at 30, start a waitlist   - Set caps at 30, start a waitlist
   - At 35, consider split into two sections.  New section must be on-line.   - At 35, consider split into two sections.  New section must be on-line.
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 **Doctoral-Level Classes:** **Doctoral-Level Classes:**
- 
   - Set caps at 30, start a waitlist   - Set caps at 30, start a waitlist
   - At 35, consider split into two sections—sections must be same time and format   - At 35, consider split into two sections—sections must be same time and format
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 **Type O (Practicum & Internship Courses):** **Type O (Practicum & Internship Courses):**
- 
   - Under 30 SCH, course will be pro-rated based off 30 SCH.   - Under 30 SCH, course will be pro-rated based off 30 SCH.
  
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 Many courses fill up quickly, students are encouraged to sign up for waitlists during registration when they find a course is full. Faculty are encouraged to allow waitlisted students to attend class until waitlists are dropped at midnight on the Monday of the second week of classes. This practice allows students who get enrolled from the waitlist to be in sync with the class. Consult the Academic Calendar for published deadlines each term. Note: CPE does not set up wait lists for most CPE courses, instead maintaining contact with CPE student groups and making adjustments to course caps as appropriate. Many courses fill up quickly, students are encouraged to sign up for waitlists during registration when they find a course is full. Faculty are encouraged to allow waitlisted students to attend class until waitlists are dropped at midnight on the Monday of the second week of classes. This practice allows students who get enrolled from the waitlist to be in sync with the class. Consult the Academic Calendar for published deadlines each term. Note: CPE does not set up wait lists for most CPE courses, instead maintaining contact with CPE student groups and making adjustments to course caps as appropriate.
- 
  
 ===== Types of Courses ===== ===== Types of Courses =====
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   * Teaching assistant (TA)/secondary instructor will be hired using the following guidelines: Teaching assistantships are offered first to graduate students. If there are no graduate students available to assist with a course, a secondary instructor may be hired into a lecturer position but at the TA pay rate. This appointment must otherwise be consistent with lecturer policy.   * Teaching assistant (TA)/secondary instructor will be hired using the following guidelines: Teaching assistantships are offered first to graduate students. If there are no graduate students available to assist with a course, a secondary instructor may be hired into a lecturer position but at the TA pay rate. This appointment must otherwise be consistent with lecturer policy.
   * To hire a TA, the program leader should submit the [[https://forms.ucdenver.edu/secure/sehd_hr_new_hire|SEHD Hire Request Form]]. Please submit a brief written plan of the duties the TA will perform, including the number of hours required for those duties. Less than 3 credit hour-classes, pay and work hours are prorated. If this is the first online class in which the instructor has used a TA, the instructor is encouraged to obtain the advice of online experts from the Faculty Development Center in order to figure out how to best use a TA in an online class.   * To hire a TA, the program leader should submit the [[https://forms.ucdenver.edu/secure/sehd_hr_new_hire|SEHD Hire Request Form]]. Please submit a brief written plan of the duties the TA will perform, including the number of hours required for those duties. Less than 3 credit hour-classes, pay and work hours are prorated. If this is the first online class in which the instructor has used a TA, the instructor is encouraged to obtain the advice of online experts from the Faculty Development Center in order to figure out how to best use a TA in an online class.
- 
  
 ===== Regular Faculty: Academic Year Workload ===== ===== Regular Faculty: Academic Year Workload =====
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 In main campus and CPE, usually no more than one overload course will be approved for a faculty member during any one FY and the overload pay is at the lecturer rate for additional academic year remuneration. Overloads must be part of a faculty member’s professional plan and be approved through the additional remuneration process as well. Overloads are strongly discouraged for tenure-track faculty members who have not yet earned tenure; occasional exceptions may be made with the Dean’s approval. In main campus and CPE, usually no more than one overload course will be approved for a faculty member during any one FY and the overload pay is at the lecturer rate for additional academic year remuneration. Overloads must be part of a faculty member’s professional plan and be approved through the additional remuneration process as well. Overloads are strongly discouraged for tenure-track faculty members who have not yet earned tenure; occasional exceptions may be made with the Dean’s approval.
- 
  
 ===== Regular Faculty Summer and Maymester Teaching and Pay ===== ===== Regular Faculty Summer and Maymester Teaching and Pay =====
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 **Curriculum Committee Deadline Requirements: **To ensure that the Curriculum Committee has time to review the credentials for each new Lecturer before the start of classes, please use the following deadline dates to help you plan ahead for the hiring process: **Curriculum Committee Deadline Requirements: **To ensure that the Curriculum Committee has time to review the credentials for each new Lecturer before the start of classes, please use the following deadline dates to help you plan ahead for the hiring process:
- 
   * Teaching in **Summer or Fall **semester – submit Hire Request Form details by **April**  (one week prior to the last curriculum committee of the academic year).   * Teaching in **Summer or Fall **semester – submit Hire Request Form details by **April**  (one week prior to the last curriculum committee of the academic year).
   * Teaching in **Spring **semester – submit Hire Request Form details by **November**  (one week prior to the last curriculum committee of the semester)**.**   * Teaching in **Spring **semester – submit Hire Request Form details by **November**  (one week prior to the last curriculum committee of the semester)**.**
Line 1327: Line 1319:
  
 Please contact SEHD HR ([[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]]) with questions about the hiring process. Please contact SEHD HR ([[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]]) with questions about the hiring process.
- 
  
 ===== Samples Letter of Support from Program ===== ===== Samples Letter of Support from Program =====
Line 1371: Line 1362:
 //(this format is changing from a table to a list in spring 2025 for digital accessibility and to head off wiki formatting snafus)// //(this format is changing from a table to a list in spring 2025 for digital accessibility and to head off wiki formatting snafus)//
  
-**One week before the last curriculum committee meets ** (Summer and Fall deadline is April, Spring deadline is Nov)+**One week before the last curriculum committee meets **  (Summer and Fall deadline is April, Spring deadline is Nov)
  
 - Program leads (PLs) complete the Hire Request formstack for each new hire. Jenna and SEHD HR works on hiring steps for new hires. - Program leads (PLs) complete the Hire Request formstack for each new hire. Jenna and SEHD HR works on hiring steps for new hires.
Line 1405: Line 1396:
 **2-3 weeks before start of ter****m (depending on holidays) - Final Decisions Due** **2-3 weeks before start of ter****m (depending on holidays) - Final Decisions Due**
  
-- Shakira notifies Program Leaders, ADs, Sandy, and SEHD HR of cancellation and prorate status. Shakira works with Dean & Dorothy for final decisions on cancellations and prorates. SEHD HR sends a reminder email to PLs about prorates going out soon, and to review Shakira’s emails for the details. Program Leaders will communicate with employees regarding course cancellations/prorates (no later than 1 week before start of term).\\ +- Shakira notifies Program Leaders, ADs, Sandy, and SEHD HR of cancellation and prorate status. Shakira works with Dean & Dorothy for final decisions on cancellations and prorates. SEHD HR sends a reminder email to PLs about prorates going out soon, and to review Shakira’s emails for the details. Program Leaders will communicate with employees regarding course cancellations/prorates (no later than 1 week before start of term). \\  \\ //SUMMER ONLY - SEHD HR sends prorate list to Dorothy & Dean for final review. After receiving approval, SEHD HR emails each employee prorate notice 1 of 2, with CC to: PL, Hiromi, Tricia, Shakira.//
-\\ +
-//SUMMER ONLY - SEHD HR sends prorate list to Dorothy & Dean for final review. After receiving approval, SEHD HR emails each employee prorate notice 1 of 2, with CC to: PL, Hiromi, Tricia, Shakira.//+
  
 **Start of term - [[https://www.ucdenver.edu/student/registration-planning/academic-calendars|Classes Begin!]]** **Start of term - [[https://www.ucdenver.edu/student/registration-planning/academic-calendars|Classes Begin!]]**
 +<code>
  
-\\ +\\  - Shakira sends final enrollment report (previously census report) to SEHD HR, Dorothy & the Dean.  \\    \\  - Jenna sends D2 pay information to Hiromi. Hiromi and Kelley adjust pay to prorate amounts.  \\    \\  //SUMMER ONLY - SEHD HR sends prorate notice 2 of 2 ONLY to those whose prorate will increase based on final enrollment report , CC: Tricia, Hiromi, PL.//
-- Shakira sends final enrollment report (previously census report) to SEHD HR, Dorothy & the Dean.\\ +
-\\ +
-- Jenna sends D2 pay information to Hiromi. Hiromi and Kelley adjust pay to prorate amounts.\\ +
-\\ +
-//SUMMER ONLY - SEHD HR sends prorate notice 2 of 2 ONLY to those whose prorate will increase based on final enrollment report , CC: Tricia, Hiromi, PL.//+
  
-**After term is underway **-  SEHD HR follows up with D1 employees who have not returned signed offer letters.\\ +</code>
-\\ +
-- Jenna follows up with D2 employees who have not returned signed offer letters+
  
-|   \\ Summer and Fall deadline is Apr 30 \\  \\ Spring deadline is Nov 30|   \\ Program Lead, \\  \\ Jenna & SEHD HR|   \\ Program leads (PLs) complete the Hire Request formstack for each new hire. \\  \\ Jenna and SEHD HR works on hiring steps for new hires.| +**After term is underway **- SEHD HR follows up with D1 employees who have not returned signed offer letters. - Jenna follows up with D2 employees who have not returned signed offer letters 
-|   \\ 8 weeks before start of term|   \\ Shakira|   \\ Enrollment Report – Shakira sends enrollment reports to each of the Program Leaders and Associate Deans (AD’s), and copies SEHD HR.| + 
-| |   \\ Jenna|   \\ Jenna provides D2/CPE appointment list to Hiromi & sends offer letters.| +|   \\ 
-| |  SEHD HR|   \\ SEHD HR creates master spreadsheet for D1 offer letters (from Shakira’s enrollment reports new hire formstacks) and works with Shakira on any discrepancies and questions (copy Tricia).| +   Summer and Fall deadline is Apr 30 \\  \\ 
-| |  SEHD HR|   \\ SEHD HR cross-checks information with list of CPE employees for anyone over the two-course limit and then notifies Jenna and Program Leader.| +   Spring deadline is Nov 30|   \\ 
-| |   \\ Program Lead & \\  \\ SEHD HR & Jenna|   \\ Program Lead completes the Hire Request formstack for each TA hire, as courses reach the approved student enrollment count. HR works on hiring steps for new hires for D1 & Jenna works on hiring steps for D2 as usual.| +   Program Lead, \\  \\ 
-|   \\ 5 weeks before start of term|   \\ Shakira|   \\ Enrollment Report – Shakira sends enrollment reports to each of the Program Leaders and Associate Deans, and copies SEHD HR.| +   Jenna & SEHD HR|   \\ 
-| |   \\ SEHD HR|   \\ SEHD HR generates D1 Lecturer/GPTI/TA contracts (letters of offer) using mail merge and sends them via email to the employee’s university email account.| +   Program leads (PLs) complete the Hire Request formstack for each new hire. \\  \\ 
-|   \\ 2-6 weeks before|   \\ Shakira|   \\ Shakira emails students of canceled courses and copies advisor and program lead.| +   Jenna and SEHD HR works on hiring steps for new hires.| 
-| | |   \\ Jenna sends D2 pay information to Hiromi each month leading up to and during the semester.| +|   \\ 
-|   \\ 4 weeks before|   \\ Shakira & Program Leaders|   \\ Enrollment Report – Shakira notifies Program Leaders, ADs, Sandy and SEHD HR of possible cancellation and prorate status updates. Program Leaders need to respond to Shakira whether to cancel or accept possible prorates.| +   8 weeks before start of term|   \\ 
-|   \\ 2 weeks before|   \\ Shakira & ADs & Program Leaders & SEHD HR|   \\ Final Decisions – Shakira notifies Program Leaders, ADs, Sandy, and SEHD HR of cancellation and prorate status. Shakira works with Dean & Dorothy for final decisions on cancellations and prorates. HR sends a reminder email to PLs about prorates going out soon, and to review Shakira’s emails for the details. Program Leaders will communicate with employees regarding course cancellations/prorates (no later than 1 week before start of term). \\  \\ SUMMER ONLY - SEHD HR sends prorate list to Dorothy & Dean for final review. After receiving approval, SEHD HR emails each employee prorate notice 1 of 2 based on information from Shakira, CC: PL, Hiromi, Tricia, Shakira.| +   Shakira|   \\ 
-| | |   \\ Jenna sends D2 pay information to Hiromi each month leading up to and during the semester.|+   Enrollment Report – Shakira sends enrollment reports to each of the Program Leaders and Associate Deans (AD’s), and copies SEHD HR.| 
 +| |   \\ 
 +   Jenna|   \\ 
 +   Jenna provides D2/CPE appointment list to Hiromi & sends offer letters.| 
 +| |  SEHD HR|   \\ 
 +   SEHD HR creates master spreadsheet for D1 offer letters (from Shakira’s enrollment reports new hire formstacks) and works with Shakira on any discrepancies and questions (copy Tricia).| 
 +| |  SEHD HR|   \\ 
 +   SEHD HR cross-checks information with list of CPE employees for anyone over the two-course limit and then notifies Jenna and Program Leader.| 
 +| |   \\ 
 +   Program Lead & \\  \\ 
 +   SEHD HR & Jenna|   \\ 
 +   Program Lead completes the Hire Request formstack for each TA hire, as courses reach the approved student enrollment count. HR works on hiring steps for new hires for D1 & Jenna works on hiring steps for D2 as usual.| 
 +|   \\ 
 +   5 weeks before start of term|   \\ 
 +   Shakira|   \\ 
 +   Enrollment Report – Shakira sends enrollment reports to each of the Program Leaders and Associate Deans, and copies SEHD HR.| 
 +| |   \\ 
 +   SEHD HR|   \\ 
 +   SEHD HR generates D1 Lecturer/GPTI/TA contracts (letters of offer) using mail merge and sends them via email to the employee’s university email account.| 
 +|   \\ 
 +   2-6 weeks before|   \\ 
 +   Shakira|   \\ 
 +   Shakira emails students of canceled courses and copies advisor and program lead.| 
 +| | |   \\ 
 +   Jenna sends D2 pay information to Hiromi each month leading up to and during the semester.| 
 +|   \\ 
 +   4 weeks before|   \\ 
 +   Shakira & Program Leaders|   \\ 
 +   Enrollment Report – Shakira notifies Program Leaders, ADs, Sandy and SEHD HR of possible cancellation and prorate status updates. Program Leaders need to respond to Shakira whether to cancel or accept possible prorates.| 
 +|   \\ 
 +   2 weeks before|   \\ 
 +   Shakira & ADs & Program Leaders & SEHD HR|   \\ 
 +   Final Decisions – Shakira notifies Program Leaders, ADs, Sandy, and SEHD HR of cancellation and prorate status. Shakira works with Dean & Dorothy for final decisions on cancellations and prorates. HR sends a reminder email to PLs about prorates going out soon, and to review Shakira’s emails for the details. Program Leaders will communicate with employees regarding course cancellations/prorates (no later than 1 week before start of term). \\  \\ 
 +   SUMMER ONLY - SEHD HR sends prorate list to Dorothy & Dean for final review. After receiving approval, SEHD HR emails each employee prorate notice 1 of 2 based on information from Shakira, CC: PL, Hiromi, Tricia, Shakira.| 
 +| | |   \\ 
 +   Jenna sends D2 pay information to Hiromi each month leading up to and during the semester.|
 | | | \\ **[[https://www.ucdenver.edu/student/registration-planning/academic-calendars|Classes Begin!]]** | | | | \\ **[[https://www.ucdenver.edu/student/registration-planning/academic-calendars|Classes Begin!]]** |
-|   \\ Census date \\  \\ Census report to HR|   \\ Shakira, SEHD HR|   \\ Shakira sends census enrollment report to SEHD HR, Dorothy & the Dean. \\  \\ Jenna sends D2 pay information to Hiromi. Hiromi and Kelley adjust pay to prorate amounts. \\  \\ SUMMER ONLY - SEHD HR sends prorate notice 2 of 2 to those whose prorate will increase based on census, CC: Tricia, Hiromi, PL.| +|   \\ 
-| |   \\ SEHD HR & Jenna|   \\ SEHD HR follows up with D1 employees who have not returned signed offer letters. \\  \\ Jenna follows up with D2 employees and TAs who have not returned signed offer letters.|+   Census date \\  \\ 
 +   Census report to HR|   \\ 
 +   Shakira, SEHD HR|   \\ 
 +   Shakira sends census enrollment report to SEHD HR, Dorothy & the Dean. \\  \\ 
 +   Jenna sends D2 pay information to Hiromi. Hiromi and Kelley adjust pay to prorate amounts. \\  \\ 
 +   SUMMER ONLY - SEHD HR sends prorate notice 2 of 2 to those whose prorate will increase based on census, CC: Tricia, Hiromi, PL.| 
 +| |   \\ 
 +   SEHD HR & Jenna|   \\ 
 +   SEHD HR follows up with D1 employees who have not returned signed offer letters. \\  \\ 
 +   Jenna follows up with D2 employees and TAs who have not returned signed offer letters.|
 | | | | | | | |
- 
  
 ====== APPENDIX A: Pattern of Organization ====== ====== APPENDIX A: Pattern of Organization ======
handbooks/pattern_of_administration.1749142851.txt.gz · Last modified: by Brad Hinson · Currently locked by: Sandy Mondragon