SEHD Wiki

A source for policies, procedures, handbooks and other resources from the School of Education and Human Development

User Tools

Site Tools

You are here: Welcome to the SEHD Wiki! » Handbooks » Pattern of Administration
handbooks:pattern_of_administration

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision		Previous revision
handbooks:pattern_of_administration [2025/08/21 22:58] – Kelley Patienthandbooks:pattern_of_administration [2025/09/03 22:48] (current) – [Human Resources, Payroll and Benefits: A-Z (edits in progress Aug.2025)] Kelley Patient
Line 207: Line 207:
 sehdhelp@ucdenver.edu sehdhelp@ucdenver.edu
  
-======   Marketing and Communications Office/School of Education & Human Development   ====== +====== Marketing and Communications Office/School of Education & Human Development ======
- +
-  -+
  
 **Primary Purpose of the Office** – Support SEHD strategic goals to enhance reputation, awareness, enrollment and equity. Promote campus researchers, diverse students and alumni, and key university initiatives. Manage marketing budget, personnel, and contractors. Responsible for developing, managing, and implementing marketing, communications, and public relations strategies and plans to support the mission and strategic plan of the SEHD. Additionally, this position oversees events promotion/coverage and assists the Dean with fundraising activities. **Primary Purpose of the Office** – Support SEHD strategic goals to enhance reputation, awareness, enrollment and equity. Promote campus researchers, diverse students and alumni, and key university initiatives. Manage marketing budget, personnel, and contractors. Responsible for developing, managing, and implementing marketing, communications, and public relations strategies and plans to support the mission and strategic plan of the SEHD. Additionally, this position oversees events promotion/coverage and assists the Dean with fundraising activities.
-  - 
  
 **Major Responsibilities** – Planning consultations; enrollment marketing (print, digital and web); overseeing communications to SEHD faculty, staff, students, alumni, partners in CU Denver and CU System units and external audiences; leadership positioning; e-publication oversight; public relations and events programming; and special projects. **Major Responsibilities** – Planning consultations; enrollment marketing (print, digital and web); overseeing communications to SEHD faculty, staff, students, alumni, partners in CU Denver and CU System units and external audiences; leadership positioning; e-publication oversight; public relations and events programming; and special projects.
-  - 
  
-**Contact** – +**Contact** – **Julia Cummings** \\ 
-**Julia Cummings** \\ +Director of Marketing and Communications Director for the School of Education & Human Development\\
-Director of Marketing and Communications Director for the School of Education & Human Development \\+
 303-315-6339 303-315-6339
  
Line 227: Line 222:
  
 Please reach out to her with any marketing/communications questions. Please reach out to her with any marketing/communications questions.
- 
-  * 
  
 **Links to external resources**: **Links to external resources**:
-      * 
  
-About University Communications: [[https://www.ucdenver.edu/offices/ucomm|https://www.ucdenver.edu/offices/ucomm]]+   * About University Communications: [[https://www.ucdenver.edu/offices/ucomm|https://www.ucdenver.edu/offices/ucomm]] 
 +  * Communicator directory for CU Denver: [[https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory|https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory]] 
 +  * Media Relations: [[https://www.ucdenver.edu/offices/ucomm/media-relations|https://www.ucdenver.edu/offices/ucomm/media-relations]] 
 +  * School of Education & Human Development newsroom: [[https://education.ucdenver.edu/about-us/newsroom|https://education.ucdenver.edu/about-us/newsroom]] 
 +  * CU Denver branding website: [[https://www.ucdenver.edu/brand|https://www.ucdenver.edu/brand]] 
 +  * Ordering business cards: //[[http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx]]//
  
-      *+====== Finance, Budget, and Human Resources ======
  
-Communicator directory for CU Denver: [[https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory|https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory]]+The SEHD Budget and Finance Team provides services such as budget development, financial reporting, purchasing support, and travel expense reimbursement. Additionally, our grants and contracts team supports externally funded projects (grants, gifts, fee-for-service contracts), assisting with proposal submissions and post-award budget implementation, tracking and reporting. Daisy Salazar provides similar support for internal grants or awards from other university departments. All personnel hiring, services and scope of work purchases must be pre-approved BEFORE the work has started. If prior approval has not been obtained before the work or service begins, the University may deny reimbursement, and this could become a personal expense to you. Please see the SEHD Wiki Budget & Finance Resources page for guidance.
  
-      *+The SEHD HR & Payroll Team provides services such as facilitating the recruiting and hiring process for SEHD faculty, staff and student employees, onboarding and offboarding processes, coordinating with CU Employee Services on payroll and leave, and employee performance and relations. Please see the SEHD Wiki Human Resources pages for guidance: [[https://wiki.cu.studio/human/start|https://wiki.cu.studio/human/start]]
  
-Media Relations: [[https://www.ucdenver.edu/offices/ucomm/media-relations|https://www.ucdenver.edu/offices/ucomm/media-relations]] 
  
-      *+===== Finance, Budget, and Human Resources Staff Responsibilities and Contact Information =====
  
-School of Education & Human Development newsroom: [[https://education.ucdenver.edu/about-us/newsroom|https://education.ucdenver.edu/about-us/newsroom]]+**Patricia Ball** \\ 
 +Assistant Dean, Finance and HR
  
-      *+Oversees Budget & Finance services, Grants & Contracts support, and Human Resources functions for the School of Education & Human Development.\\ 
 +303-315-4947\\ 
 +[[Patricia.Ball@ucdenver.edu|Patricia.Ball@ucdenver.edu]]
  
-CU Denver branding website: [[https://www.ucdenver.edu/brand|https://www.ucdenver.edu/brand]]+**Hiromi Agena** \\ 
 +Associate Director of Finance and Budget\\ 
 +Handles faculty payroll, including faculty additional pay and coordinating summer pay. Other duties include position budgeting and tracking faculty workload.
  
-      *+303-315-6320\\ 
 +[[Hiromi.Agena@ucdenver.edu|Hiromi.Agena@ucdenver.edu]]\\ 
 +**Daisy Salazar** \\ 
 +Finance/Accounting Program Manager\\ 
 +303-315-4921\\ 
 +[[Daisy.Salazar@ucdenver.edu|Daisy.Salazar@ucdenver.edu]]
  
-Ordering business cards: //[[http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx]]//+**Keiko Goldman** \\ 
 +Finance & HR Business Services Coordinator
  
-====== Finance and Budget ====== +HR duties include forms and recordkeeping, hiring paperwork and onboarding activities, and hr-related processes for faculty.\\ 
- +[[Keiko.Goldman@ucdenver.edu|Keiko.Goldman@ucdenver.edu]]
-The SEHD Budget and Finance Team provides services such as budget development, financial reporting, purchasing and travel support, and expense reimbursement. Additionally, our grants and contracts team supports externally funded projects (grants, gifts, fee-for-service contracts), assisting with proposal submissions and post-award budget implementation, tracking and reporting. Daisy Salazar provides similar support for internal grants or awards from other university departments. All personnel hiring, services and scope of work purchases must be pre-approved BEFORE the work has started. If prior approval has not been obtained before the work or service begins, the University may deny reimbursement, and this could become a personal expense to you. Please see the SEHD Wiki Budget & Finance Resources page for guidance. +
- +
-===== Finance and Budget Services Staff Contact Information ===== +
- +
-**Patricia Ball** \\ +
-Assistant Dean, Finance and HR \\ +
-303-315-4947 \\ [[Patricia.Ball@ucdenver.edu|Patricia.Ball@ucdenver.edu]] +
- +
-**Hiromi Agena** \\ +
-Associate Director of Finance and Budget \\ +
-303-315-6320 \\ [[Hiromi.Agena@ucdenver.edu|Hiromi.Agena@ucdenver.edu]] \\ **Daisy Salazar** \\ +
-Finance/Accounting Program Manager \\ +
-303-315-4921 \\ [[Daisy.Salazar@ucdenver.edu|Daisy.Salazar@ucdenver.edu]] +
- +
-**Keiko Goldman** \\ +
-Finance & HR Business Services Coordinator \\ [[Keiko.Goldman@ucdenver.edu|Keiko.Goldman@ucdenver.edu]]+
  
 ==== Grants and Contracts ==== ==== Grants and Contracts ====
  
 **Sophie Eggert** \\ **Sophie Eggert** \\
-Grants & Contracts Program Manager \\ [[Sophie.Eggert@ucdenver.edu|Sophie.Eggert@ucdenver.edu]]+Grants & Contracts Program Manager\\ 
 +[[Sophie.Eggert@ucdenver.edu|Sophie.Eggert@ucdenver.edu]]
  
 **Erdenechukhal (Jamie) Purevsuren** \\ **Erdenechukhal (Jamie) Purevsuren** \\
-Grants & Contracts Business Services Coordinator \\ [[jamie.purevsuren@ucdenver.edu|jamie.purevsuren@ucdenver.edu]] \\+Grants & Contracts Business Services Coordinator\\ 
 +[[jamie.purevsuren@ucdenver.edu|jamie.purevsuren@ucdenver.edu]]\\
 303-315-6318 303-315-6318
  
-====== Human Resources and Payroll ======+**Julie Walden**//, Assessment and Grants Principal Professional//
  
-The SEHD HR & Payroll Team provides services such as: facilitating the recruiting and hiring process for SEHD faculty, staff and student employees; onboarding and exiting the SEHD; coordinating with CU Employee Services on payroll and leave; and employee performance and relations. Please see the SEHD Wiki Budget & Finance Resources page for guidance. +[[julie.walden@ucdenver.edu|julie.walden@ucdenver.edu]]
- +
-===== Major Responsibilities ===== +
- +
-**Patricia Ball, **//Assistant Dean of Finance and HR// +
- +
-Oversees Budget & Finance services, Grants & Contracts support, and Human Resources functions for the School of Education & Human Development. +
- +
-**Hiromi Agena, **//Associate Director of Budget and Finance// +
- +
-Handles faculty payroll, including faculty additional pay and coordinating summer pay. Other duties include position budgeting and tracking faculty workload.+
  
-//**Human Resources and Payroll Manager,**//  TBD+**[Search in process]**//, Human Resources and Payroll Manager//
  
 Handles personnel actions including recruiting, hiring, promotions, staff additional pay, progressive discipline, staff performance management, coordinating D1 lecturer pay, leaves, and immigration. Handles personnel actions including recruiting, hiring, promotions, staff additional pay, progressive discipline, staff performance management, coordinating D1 lecturer pay, leaves, and immigration.
- 
-**Keiko Goldman, **//Finance & HR Business Services Coordinator// 
- 
-HR duties include forms and recordkeeping, hiring paperwork and onboarding activities, and hr-related processes for faculty. 
  
 **Joseph Magoffe, **//HR and Payroll Coordinator// **Joseph Magoffe, **//HR and Payroll Coordinator//
Line 309: Line 288:
 Handles onboarding/off-boarding of all employees; student hiring (including D1 TAs, GAs/RAs and Graduate Part-time Instructors), payroll and time reporting; email/portal and sponsored user accounts. Handles onboarding/off-boarding of all employees; student hiring (including D1 TAs, GAs/RAs and Graduate Part-time Instructors), payroll and time reporting; email/portal and sponsored user accounts.
  
-===== Human Resources & Payroll Services Contact Information =====+303-315-6631\\ 
 +[[Joseph.Magoffe@ucdenver.edu|Joseph.Magoffe@ucdenver.edu]], [[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]]
  
-**Patricia Ball** \\ 
-Assistant Dean, Finance and HR \\ 
-303-315-4947 \\ [[Patricia.Ball@ucdenver.edu|Patricia.Ball@ucdenver.edu]] 
  
-**Hiromi Agena** \\ +===== Human Resources, Payroll and Benefits: A-Z (edits in progress Aug.2025) =====
-Associate Director of Finance and Budget \\ +
-303-315-6320 \\ [[Hiromi.Agena@ucdenver.edu|Hiromi.Agena@ucdenver.edu]] \\ **Keiko Goldman** \\ +
-Finance & HR Business Services Coordinator \\ [[Keiko.Goldman@ucdenver.edu|Keiko.Goldman@ucdenver.edu]] +
- +
-**Joseph Magoffe** \\ +
-HR and Payroll Coordinator \\ +
-303-315-6631 \\ [[Joseph.Magoffe@ucdenver.edu|Joseph.Magoffe@ucdenver.edu]] +
- +
-**[[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]]** +
- +
-===== Human Resources, Payroll and Benefits: A-Z =====+
  
-<WRAP center round tip 60%> \\ +<WRAP center round tip 60%>\\ 
-Who to contact about edits needed in this section of the PoA: SEHD HR \\+Who to contact about edits needed in this section of the PoA: SEHD HR\\
 </WRAP> </WRAP>
- 
-==== Alternative work arrangements ==== 
- 
-Please contact SEHD HR for the latest information we have available about this topic. 
- 
-==== Auraria Early Learning Center ==== 
- 
-Please refer to [[https://wiki.cu.studio/human/employee-onboarding|Employee Onboarding [SEHD Wiki]]] 
- 
-==== Benefits ==== 
- 
-Please refer to [[https://wiki.cu.studio/human/employee-onboarding#benefits|Employee-onboarding#benefits]] 
  
 ==== Definitions of Employee Titles ==== ==== Definitions of Employee Titles ====
  
-[[https://www.cu.edu/ope/aps/5060|Administrative Policy Statement 0560 Appedix A: Faculty Titles]]+[[https://www.cu.edu/ope/aps/5060|Administrative Policy Statement 0560 Appendix A: Faculty Titles]]
  
 [[https://www.cu.edu/hcm-community/job-definitions|University Professional and Non-Professional Job Codes, Career Families, and Definitions]] [[https://www.cu.edu/hcm-community/job-definitions|University Professional and Non-Professional Job Codes, Career Families, and Definitions]]
Line 352: Line 306:
 [[https://www.ucdenver.edu/offices/human-resources/hr-business-partners/employee-categories/university-staff/job-descriptions|Job Classification Descriptions and Minimum Qualifications]] [[https://www.ucdenver.edu/offices/human-resources/hr-business-partners/employee-categories/university-staff/job-descriptions|Job Classification Descriptions and Minimum Qualifications]]
  
-**TENURE AND TENURE TRACK FACULTY (Regent Policy L)** +[[https://www.cu.edu/ope/aps/5060|Faculty Titles (Administrative Policy Statement 0560 Appendix A)]]
- +
-A tenured appointment can normally be held only by a person in the academic rank of Professor or Associate Professor. Tenure may be awarded only to faculty members who are employed by the University and who have demonstrated meritorious performance in each of the three areas of teaching, research/creative work, and leadership and service, and demonstrated excellence in either teaching or research/creative work. (Footnote: In the School of Medicine, tenure may be awarded only to faculty members with national or international reputations who have also demonstrated excellence in scholarship and teaching. See Regent Law 5.B.4.) Once attained, tenure remains in effect regardless of promotion to higher rank. Administrative positions do not carry the possibility of tenured appointments and, unless under a properly authorized term contract, are at will positions, but an administrator holding an eligible academic rank may be granted a tenured appointment as a faculty member. All tenured and tenure-track faculty members with appointments of 50% or more are members of the system-wide Faculty Senate. +
- +
-Faculty members in the tenure track have limited term contracts. In the School of Medicine, tenure-eligible faculty members in the tenure track, may have limited, indeterminate or at will appointments. Once tenured, a faculty member holds a continuous appointment until retirement or resignation unless the faculty member leaves the university or is removed under provisions of the Laws of the Regents or Regent policy. +
- +
-**Assistant Professor:**  Assistant Professors appointed to tenure track positions should have the terminal degree appropriate to their field or its equivalent, plus some teaching experience. They should be well-qualified to teach at the undergraduate or graduate levels and possess qualifications for research or scholarship in a special field or clinical discipline. +
- +
-**Associate Professor**: Associate Professors should have the terminal degree appropriate to their field or its equivalent, considerable successful teaching experience, and promising accomplishment in scholarship or in research. Normally the award of tenure accompanies appointment to or promotion to associate professor, except at the School of Medicine where tenure may be granted at any point in the faculty member’s career when he/she meets the School’s standards for tenure. +
- +
-**Professor**: Professors (also called “Full Professors”) should have the terminal degree appropriate to their field or its equivalent, and; (a) a record that, taken as a whole, may be judged to be excellent; (b) a record of significant contribution to graduate and/or undergraduate education, unless individual or departmental circumstances can be shown to require a stronger emphasis, or singular focus, on one or the other; and © a record since receiving tenure or promotion to Associate Professor that indicates substantial, significant, and continued growth, development, and accomplishment in teaching, research/creative work, and leadership and service. +
- +
-**NON-TENURE TRACK FACULTY** +
- +
-All non-tenure track faculty members are at will employees. +
- +
-**Lecturer**: Lecturer is the title given to individuals hired to teach on a course-by-course basis. Lecturers are qualified to teach the particular course or courses for which they have been hired. They should have graduate degrees and/or advanced experience in their profession or field of expertise. Lecturers are hired on a part-time basis to teach one or more courses per term. Lecturers within SEHD may teach up to six credits per term. There are no research or service activities expectations for lecturers. +
- +
-**Instructor**: Instructors usually have their master’s degree or its equivalent and should be otherwise well-qualified to teach. Full-time instructors within SEHD teach 8 courses (4 courses per semester). Instructors within SEHD are expected to engage in service activities (20% of load) within the program and school community. +
- +
-**Senior Instructor**: The rank of Senior Instructor permits higher recognition and salary than that of Instructor. Within the SEHD, senior instructors usually have a doctoral degree or its equivalent when hired. Instructors who receive their doctoral degree after being hired in SEHD may be promoted to Senior Instructor upon completion of a doctoral degree. Full-time senior instructors within SEHD teach 8 courses (4 courses per semester). Senior instructors are expected to engage in service activities (20% of load) within the program and school community. \\  \\ **CLINICAL TEACHING TRACK** \\  \\ +
-The Clinical Teaching Track is intended for non-tenure track faculty who participate in a broad range of teaching, service, and scholarly activities. Clinical Teaching Track (CTT) appointees have comparable ranks to tenured faculty (i.e. Assistant, Associate and Full Professor). The teaching load for SEHD-funded CTT faculty members is 8 courses or 23-25 credit hours of instructional activity, depending on assigned workload. +
- +
-**Assistant Professor**, Clinical Teaching Track \\  \\ +
-Assistant professors, clinical teaching track hold a doctoral degree in a relevant field, have deep experience in the area in which they will teach in the SEHD, and have experience teaching at the college level as well. There must be evidence of teaching effectiveness at the university level as well as potential for service and research/scholarship that supports the program and the School +
- +
-**Associate Professor**, Clinical Teaching Track \\  \\ +
-In addition to the qualifications of an assistant professor, clinical teaching track, an associate professor, clinical teaching track is expected to have had substantial relevant and successful teaching and professional experience in the field. In addition, they must demonstrate the potential to meet the service and research/scholarship criteria for associate professor, clinical teaching track in the SEHD. +
- +
-**Professor**, Clinical Teaching Track \\  \\ +
-In addition to the qualifications of an associate professor, a professor, clinical teaching track, is expected to have a record of excellence in teaching and in service, including evidence of leadership, and demonstrate the potential to meet the research/scholarship criteria for professor, clinical teaching track in the SEHD. +
- +
-For more information, please see:+
  
-**Regent Laws and Policies: ** [[https://www.cu.edu/regents/policy-5l-policy-approved-faculty-titles|Regent Policy 5: Faculty]], [[https://www.cu.edu/ope/aps/5060|Administrative Policy Statement 0560 Appedix A: Faculty Titles]]+**Regent Laws and Policies: ** [[https://www.cu.edu/regents/policy-5l-policy-approved-faculty-titles|Regent Policy 5: Faculty]]
  
 **Office Faculty Affairs and Undergraduate Enrichment: ** [[https://www.ucdenver.edu/offices/faculty-affairs/processes-policies-forms#ac-primary-unit-criteria-for-reappointment-tenure-and-promotion-rtp-21|School Primary Unit Criteria]] **Office Faculty Affairs and Undergraduate Enrichment: ** [[https://www.ucdenver.edu/offices/faculty-affairs/processes-policies-forms#ac-primary-unit-criteria-for-reappointment-tenure-and-promotion-rtp-21|School Primary Unit Criteria]]
Line 410: Line 332:
  
 **Undergraduate Faculty/Lecturer Minimum Qualifications ** **Undergraduate Faculty/Lecturer Minimum Qualifications **
 +
   * M.A. or M.S. in Education, Human Development, Family Relations, or a closely related discipline, or   * M.A. or M.S. in Education, Human Development, Family Relations, or a closely related discipline, or
   * B.A. or B.S. in Education, Human Development, Family Relations, or a closely related discipline, AND a M.A. or M.S. in any field in addition to at least 18 graduate level credit hours in Education or a closely related discipline, or   * B.A. or B.S. in Education, Human Development, Family Relations, or a closely related discipline, AND a M.A. or M.S. in any field in addition to at least 18 graduate level credit hours in Education or a closely related discipline, or
Line 416: Line 339:
 **Graduate Faculty/Lecturer Minimum Qualification ** **Graduate Faculty/Lecturer Minimum Qualification **
  
-//**MA Degree Programs ** //+//**MA Degree Programs **  // 
   * PhD, EdD, PsyD in Education, Counseling, Human Development, Family Relations, or closely related disciple field area.   * PhD, EdD, PsyD in Education, Counseling, Human Development, Family Relations, or closely related disciple field area.
   * If the terminal degree is in an unrelated field, the candidate must demonstrate experience in the field related to the course documented on the CV Candidates need to supply some evidence of experience (e.g., subject matter expertise or leadership expertise).   * If the terminal degree is in an unrelated field, the candidate must demonstrate experience in the field related to the course documented on the CV Candidates need to supply some evidence of experience (e.g., subject matter expertise or leadership expertise).
   * If the candidate does not have a terminal degree, the candidate must have a M.A. or M.S. AND a minimum of 5 years of successful experience in the field related to the course documented on the CV. Candidates need to supply some evidence (e.g., teaching experience, school principal, board certified counselor, etc.) of experience   * If the candidate does not have a terminal degree, the candidate must have a M.A. or M.S. AND a minimum of 5 years of successful experience in the field related to the course documented on the CV. Candidates need to supply some evidence (e.g., teaching experience, school principal, board certified counselor, etc.) of experience
  
-//**PhD, EdD, PsyD ** //+//**PhD, EdD, PsyD **  // 
   * PhD, EdD, PsyD in Education, Counseling, Human Development, Family Relations, or closely related disciple field area.   * PhD, EdD, PsyD in Education, Counseling, Human Development, Family Relations, or closely related disciple field area.
   * If the doctorate degree is in an unrelated field, the candidate must demonstrate at least 18 graduate level credit hours in related discipline and/or 5 years’ experience in the field related to the course documented on the CV. Candidates need to supply some evidence (e.g., subject matter expertise or leadership expertise) of experience.   * If the doctorate degree is in an unrelated field, the candidate must demonstrate at least 18 graduate level credit hours in related discipline and/or 5 years’ experience in the field related to the course documented on the CV. Candidates need to supply some evidence (e.g., subject matter expertise or leadership expertise) of experience.
Line 467: Line 392:
  
 4) If relevant, evidence of student satisfaction in working with adult learners (such as FCQ scores of 4.0 or higher for renewal candidates). 4) If relevant, evidence of student satisfaction in working with adult learners (such as FCQ scores of 4.0 or higher for renewal candidates).
- 
-==== Employee Tuition Benefit ==== 
- 
-Please refer to [[https://wiki.cu.studio/human/employee-onboarding|Employee Onboarding [SEHD Wiki]]] 
- 
-==== Hiring Process ==== 
- 
-New employees must complete the hiring process with the SEHD HR team. Questions can be directed to [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]]. 
- 
-==== Holiday Schedule ==== 
- 
-Please visit: [[https://www1.ucdenver.edu/offices/human-resources/human-resources-home/holiday-schedules|https://www1.ucdenver.edu/offices/human-resources/human-resources-home/holiday-schedules]] 
- 
-==== HR Policies and Guidelines ==== 
- 
-For Campus HR polices and guidelines, please visit: [[https://www1.ucdenver.edu/offices/human-resources/current-faculty-staff|https://www1.ucdenver.edu/offices/human-resources/current-faculty-staff]] 
- 
-For State Classified Staff policies and information, please visit: [[https://www.colorado.gov/dhr|https://www.colorado.gov/dhr]] and [[https://www1.ucdenver.edu/offices/human-resources/current-faculty-staff/classified|https://www1.ucdenver.edu/offices/human-resources/current-faculty-staff/classified]] 
- 
-==== Injured on the Job (Worker’s Compensation) ==== 
- 
-__You must notify your supervisor and/or SEHD HR IMMEDIATELY of any injury on the job.__  The supervisor will need to notify SEHD HR as soon as possible. \\  \\ __If an emergency,__  employee is taken by ambulance to the hospital and follow-up care must be through a Designated Medical Provider (DMP). \\  \\ __If not an emergency,__  employee is taken or takes themselves to the DMP of their choice. The employee or supervisor completes the [[https://mobile.ventivtechnology.com/survey?id=0a663bdda86bd1cf9b3f8455f22bf753|online University Claim Form.]] \\  \\ 
-To view policies, procedures, forms, and list of DMPs, please visit: [[https://www.cu.edu/content/workerscompensation|https://www.cu.edu/content/workerscompensation]] 
- 
-==== Leave/Time Off (9-Month Faculty) ==== 
- 
-Full-time nine-month faculty earn ½ month (11 business days) of sick leave at the beginning of each academic year as described in [[https://www.cu.edu/regents/policy/11|Regent Policy 11.E]]. Vacation leave does not accrue in academic-year faculty positions. Sick leave is tracked manually by SEHD HR, not through MyLeave. Please notify the SEHD HR team if you must take any sick leave. If you will miss 3 days or more of work, please contact the SEHD HR Manager for __[[https://www1.ucdenver.edu/docs/librariesprovider188/employee-relations-performace/fmluniversityguidelines.pdf?sfvrsn=f3393eb9_2|FMLA information]]__  or __[[https://www.cu.edu/ope/aps/5062#tabs-12|parental leave]]__information. 
- 
-==== Leave/Time Off (Staff and 12-Month Faculty) ==== 
- 
-University Staff and 12-month faculty earn sick leave and vacation (“annual”) leave as described in [[https://www.cu.edu/regents/policy/11|Regent Policy 11.E]]. Time off is tracked through the MyLeave through the UCD Access employee portal ([[https://sehdhelp.ucdenver.edu/Ticket/my.cu.edu|my.cu.edu]]). Please submit vacation/sick leave/family sick leave requests to your supervisor as far in advance as possible for pre-approval (except when you are ill, in which case you should submit immediately upon your return to the office). Sick leave is to be used when you are ill, for scheduled medical appointments, or for taking your immediate family member to a medical appointment. Medical certification will be requested for any sick leave of more than 3 consecutive calendar days, for compliance with [[http://www.ucdenver.edu/about/departments/HR/FormsTemplatesProcesses/Documents/FMLguidelines.pdf|FMLA]] and/or [[https://www.cu.edu/policies/aps/hr/5019.pdf|Parental Leave (faculty/university staff only)]] policies. Medical certification may also be requested if leave abuse is suspected. Abuse of the leave policies will result in disciplinary action. Supervisors of employees earning vacation and sick leave must verify leave usage and balances on a monthly basis (even if no time is used). Annual leave (vacation) hours in excess of the maximum accrual allowed as of July 1<sup>st</sup>   of each fiscal year are forfeited and “swept” from the system. 
- 
-**Resources:** 
- 
-[[https://www.cu.edu/regents/policy/11|Regent Policy 11.E - Leave Policies for Officers, Exempt Professionals (University Staff), and Faculty]] 
- 
-State Classified Employees: [[https://www.cu.edu/docs/state-colorado-personnel-board-rules-and-personnel-directors-administrative-procedures|State Personnel Rules and Administrative Policies]] 
  
 ==== Payroll ==== ==== Payroll ====
Line 526: Line 414:
 ==== Faculty Summer Pay ==== ==== Faculty Summer Pay ====
  
-Employees who are appointed for 12 months (deans, 12 month research faculty, professional exempt staff and classified staff) are paid during the summer as they are during the academic year. Faculty with separate summer appointments are paid on varying schedules according to their assignments. The basis of summer pay is the number of credit hours of the course at the Dean’s discretion. Currently, a faculty member will receive $6,000 per three credit hour course (up to two courses) that meets minimum enrollment. Teaching more than two courses requires Dean's approval and the additional courses will be paid at Lecturer rate. Please note that under-enrolled courses may be canceled and pay is prorated for under-enrolled courses that have not been canceled. Faculty may earn up to 3/9ths (33.33%) of their previous academic year salary in the summer, through teaching, administrative, and grant pay. Pay is usually distributed equally across June and July. Per the campus faculty compensation policy, faculty are allowed to receive up to 1/9th (11.11%) of their AY salary each month in the summer. +Please refer to: [[https://wiki.cu.studio/handbooks/faculty_handbook?#summer_payroll|https://wiki.cu.studio/handbooks/faculty_handbook?#summer_payroll]]
- +
-**SUMMER PAY & PRO-RATE CALCULATIONS FOR TENURED/TENURE-TRACK AND IRC FACULTY** +
- +
-Prorates cannot be taught in-load. +
- +
-For undergraduate & graduate level courses: +
- +
-* $6,000 (Full pay) * $4,000 (8-11 students enrolled) * $3,000 OR CANCEL (7 or fewer students enrolled) +
- +
-For doctoral level courses: +
- +
-* $6,000 (Full pay) * $4,000 (6-9 students enrolled) * $3,000 OR CANCEL (MINIMUM of 5 students enrolled)+
  
 ==== Faculty Additional Remuneration ==== ==== Faculty Additional Remuneration ====
  
-Faculty members must submit a completed Additional Pay Pre-Approval form to the SEHD Payroll Liaison (Hiromi Agena) **at least two weeks prior**  to starting the work (we request as much lead time as possible). Please contact Hiromi for the current form, which requires signatures from the Program Leader, the Assistant Dean, and the Dean. Please keep in mind that additional pay during the academic year is limited to 10% of your academic year salary. For more detail on this University policy, please see the [[https://www.cu.edu/content/faculty-handbook|University of Colorado Faculty Handbook]]. You may also obtain the campus rules regarding additional remuneration in the [[https://www.ucdenver.edu/policies/home/-in-category/campus/cu-denver|faculty compensation policy]].+Please refer to: [[https://wiki.cu.studio/handbooks/faculty_handbook|https://wiki.cu.studio/handbooks/faculty_handbook]]
  
 ==== Faculty Additional Remuneration for Consultative Services (One-Sixth Rule) ==== ==== Faculty Additional Remuneration for Consultative Services (One-Sixth Rule) ====
  
-From [[https://www.cu.edu/regents/policy/5|Regents Policy 5.C.4]]: With prior written approval by the dean or appropriate campus authority, faculty members shall be permitted to receive additional remuneration from sources outside the university so long as the activities generating the income do not exceed one-sixth of their time and effort ([[:handbooks:one-sixth_rule_faqs|one-sixth rule FAQs]] ). Outside work during leaves of absence shall be of concern only to the individual and the entity by which they are employed. +Please refer to: [[https://wiki.cu.studio/handbooks/faculty_handbook|https://wiki.cu.studio/handbooks/faculty_handbook]]
- +
-SEHD HR will post a reminder on Impact regarding the [[https://www1.ucdenver.edu/offices/faculty-affairs/processes-policies-forms#ac-one-sixth-rule-17|Declaration of Outside Consulting Form]] (download found in the "One-Sixth Rule" section) every fall and spring for pre-approval of outside consulting pay. If other consulting opportunities arise during the academic year, please submit a new form prior to starting the work. +
- +
-==== Performance Management Planning and Annual Evaluation (Staff) ==== +
- +
-See [[https://www1.ucdenver.edu/offices/human-resources|Campus HR website]] for forms and information related to performance, such as evaluations, plans, disputes, etc., for Classified Staff, Exempt Professionals and Faculty. +
- +
-New employees must submit their initial university staff performance evaluation plan or classified staff Performance Management Plan (PMP) with their supervisor's approval to SEHD HR at [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]] within the first 31 days of employment or job change. These plans are a collaborative process between the employee and supervisor, addressing current initiatives and goals, and setting clear expectations. +
- +
-More information, and the latest forms and timelines can be found here: [[https://wiki.cu.studio/human/reference-documents#performance_management|https://wiki.cu.studio/human/reference-documents#performance_management]] +
- +
-Faculty and University Staff performance cycles run from July 1 – June 30 +
- <font 11.0pt/inherit;;inherit;;inherit>each year</font> . +
- +
-Classified Staff performance cycles run +
- <font 11.0pt/inherit;;inherit;;inherit>from August 1 to July 31 each year.</font> +
- +
-Please contact the SEHD HR team for guidance regarding performance issues and progressive discipline. +
- +
-==== Professional Learning and Development ==== +
- +
-The university provides a number of professional development opportunities. So many that we gave them their own page on our wiki! That is here for your benefit: [[https://wiki.cu.studio/human/professional_development|https://wiki.cu.studio/human/professional_development]] +
- +
-==== Searches, Promotions, Position Changes ==== +
- +
-To submit a request form to initiate a search, new hire, promotion, position changes, etc., please go to [[https://forms.ucdenver.edu/secure/sehd_hr_search|https://forms.ucdenver.edu/secure/sehd_hr_search]]. +
- +
-Please plan at least two months ahead for these requests whenever possible because there are many steps and partners in the process. +
- +
-For a search, we will ask you to provide funding information, an organizational chart for your team and a beginning job description for the role that we can work with as we go through the review process before posting. Please contact the SEHD HR team for assistance (e.g. with job descriptions and pay rates) or with any questions or comments. +
- +
-Prior to starting the search process, all search committee member should have completed this course in Skillsoft Percipio in the past two years: CU Search Committee Training, Inclusive Recruiting Practices. +
- +
-=== Faculty Search Guidelines === +
- +
-The SEHD follows these steps in a faculty search: +
- +
-  - The Dean appoints a search chair and committee, ensuring that there is diverse representation. +
-  - All search committee members must have completed the[[https://www1.ucdenver.edu/offices/human-resources/learning-development/required-training|required online CU search committee training]] within the past two years. +
-  - Typically, a search orientation meeting is held (in-person, virtually, or hybrid) where the Dean gives a charge to the search committee, and the search process is reviewed. Representatives from the OE &/or our Associate Dean for EDI &/or a Search Advocate are usually invited. +
-  - Open faculty positions are typically posted for view in a variety of places including but not limited to: +
- +
-  * CU automatically posts all positions in CU Careers, HigherEdJobs.com, InsideHigherEd.com and Colorado Workforce Center +
-  * SEHD also may post in the Chronicle of Higher Education, Diverse Issues in Higher Education, Hispanic Outlook, Linked In, and SEHD Impact +
-  * The search committee is encouraged to call and/or email targeted individuals +
-  * SEHD HR will provide recruiting packets with the announcement and program/school info for meetings or conferences as needed upon request +
-  * Committee members are encouraged to post on listservs of professional organizations and relevant professional journals +
- +
-==== Student Employment ==== +
- +
-For information on student employment - hiring process, definitions of employee types, job descriptions, pay rates, and more please go to the [[https://wiki.cu.studio/human/student_hiring_guide|Student_hiring_guide]] +
- +
-Contact the SEHD HR and Payroll Coordinator for assistance. +
- +
-Termination of Employment +
- +
-When employees terminate employment, an official written notification which specifies the employee’s last day of employment to the supervisor and SEHD HR is required. SEHD HR will send an exit acknowledgement letter and an exit checklist to the employee. The employee will work with their supervisor, SEHD HR/Finance, SEHD IT and Ja'Net Hurt as needed for final business such as turning in keys, procurement/travel cards, ID badge, parking card, computer and tech equipment, and an office cleanout walkthrough. SEHD server/email access will generally be terminated at the end of the last date of employment. Retirees and CU alumni will have ongoing access to their University e-mail, along with limited portal access. +
- +
-Additional offboarding information is available here: [[https://www.cu.edu/employee-services/benefits-wellness/leaving-cu/leaving-cu-human-resources|Leaving CU]] +
- +
-==== UCD Access Portal ==== +
- +
-**Leave Requests and Monthly Time Record (Staff and 12-month faculty)** +
- +
-[[http://sehd.ucdenver.edu/impact/files/MyLeave-Exempt-Instructions.pdf|Instructions (OT Exempt)]] +
- +
-[[http://sehd.ucdenver.edu/impact/files/MyLeave-Non-Exempt-Instructions.pdf|Instructions (OT Eligible; Hourly)]] +
- +
-How to access the leave reporting system: +
- +
-* Log-in to the [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access Employee Portal]] using campus username and password +
- +
-* Go to the CU Resources tab at the top of the page, if not your default home page +
- +
-* Click on “Request Leave/Record Time” on the My Leave tile +
- +
-Contact [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]] for assistance with the leave reporting system. Please submit your monthly timesheet as soon as possible after the last day of the month, but no later than the 5<sup>th</sup>   business day of the following month. +
- +
-**Online Trainings (mandatory for all employees, including student employees)** +
- +
-The university requires all employees to take the following mandatory online trainings within three months of hire: +
- +
-  * Discrimination and Sexual Misconduct +
-  * Information Security and Privacy Awareness +
- +
-The university also requires additional trainings depending on the position, and that list of trainings is found here: [[https://www.ucdenver.edu/offices/human-resources/learning-development/required-training|https://www.ucdenver.edu/offices/human-resources/learning-development/required-training]] +
- +
-**How to access the training courses:** +
- +
-- Log-in to the [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access Employee Portal]] using campus username and password +
- +
-- Go to the CU Resources tab at the top of the page, if not your default home page +
- +
-- Click on the NavBar in the top right corner of the screen, a pop-out menu will appear +
- +
-- Click on CU Resources>Training>Start SkillSoft +
- +
-- In the Search field, enter the desired course title to launch or add to your training plan. It is usually necessary to use the long code in bold below as the **exact search term **to find the course: +
-  * CU: Discrimination and Sexual Misconduct (Library ID number "**_scorm12_cu_u00067_0001**") +
-  * CU: Information Security and Privacy Awareness (Library ID number "**_scorm12_cu_u00063_0001**") +
- +
-**Updating Emergency Contacts, Mailing or Physical Address** +
- +
-Log in to your [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access portal]] with your computer account username and password. +
- +
-Under the CU Resources tab (if not your default home page), click on My Info on the employee information tile. +
- +
-From here you will be able to update your mailing/home address, phone numbers, emergency contacts and email addresses. +
- +
-**Viewing Your Pay Advice** +
- +
-Log in to your [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access portal]] with your computer account username and password. +
- +
-Under the CU Resources tab (if not your default home page), click on My Compensation on the Last Confirmed Check tile, then Pay Advice. +
- +
-You can also update your W-4 and Direct Deposit info here. +
- <font 11pt/inherit;;inherit;;inherit>You can only make changes to your direct deposit account, once per day. If you need to save/update again, you will need to do so after midnight.</font> +
- <font 10.0pt/inherit;;#505050;;inherit>Changes made by the 10<sup>th</sup> of each month will take effect for that month's payroll.</font> +
- +
-**Marketing and Communications Office/School of Education & Human Development** +
-  - **Primary Purpose of the Office**  – Support SEHD strategic goals to enhance reputation, awareness, enrollment and equity. Promote campus researchers, diverse students and alumni, and key university initiatives. Manage marketing budget, personnel, and contractors. Responsible for developing, managing, and implementing marketing, communications, and public relations strategies and plans to support the mission and strategic plan of the SEHD. Additionally, this position oversees events promotion/coverage and assists the Dean with fundraising activities. +
-  - **Major Responsibilities**  – Planning consultations; enrollment marketing (print, digital and web); overseeing communications to SEHD faculty, staff, students, alumni, partners in CU Denver and CU System units and external audiences; leadership positioning; e-publication oversight; public relations and events programming; and special projects. +
-  - **Contact**  – +
-**Julia Cummings** \\ +
-Director of Marketing and Communications Director for the School of Education & Human Development \\ +
-303-315-6339 +
- +
-julia.cummings@ucdenver.edu +
- +
-Julia reports to the Vice Chancellor of University Communications with a dotted line to Dean Lynn. She is a member of SEHD’s Strategic Enrollment Management team. +
- +
-Please reach out to her with any marketing/communications questions.+
  
-  * **Links to external resources**: 
-      * About University Communications: [[https://www.ucdenver.edu/offices/ucomm|https://www.ucdenver.edu/offices/ucomm]] 
-      * Communicator directory for CU Denver: [[https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory|https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory]] 
-      * Media Relations: [[https://www.ucdenver.edu/offices/ucomm/media-relations|https://www.ucdenver.edu/offices/ucomm/media-relations]] 
-      * School of Education & Human Development newsroom: [[https://education.ucdenver.edu/about-us/newsroom|https://education.ucdenver.edu/about-us/newsroom]] 
-      * CU Denver branding website: [[https://www.ucdenver.edu/brand|https://www.ucdenver.edu/brand]] 
-      * Ordering business cards: __[[http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx]]__ 
  
 ====== Technology & Learning ====== ====== Technology & Learning ======
handbooks/pattern_of_administration.1755817087.txt.gz · Last modified: by Kelley Patient