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handbooks:pattern_of_administration [2025/09/01 19:19] – [Human Resources, Payroll and Benefits: A-Z] Kelley Patienthandbooks:pattern_of_administration [2025/09/03 22:48] (current) – [Human Resources, Payroll and Benefits: A-Z (edits in progress Aug.2025)] Kelley Patient
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 sehdhelp@ucdenver.edu sehdhelp@ucdenver.edu
  
-======   Marketing and Communications Office/School of Education & Human Development   ====== +====== Marketing and Communications Office/School of Education & Human Development ======
- +
-  -+
  
 **Primary Purpose of the Office** – Support SEHD strategic goals to enhance reputation, awareness, enrollment and equity. Promote campus researchers, diverse students and alumni, and key university initiatives. Manage marketing budget, personnel, and contractors. Responsible for developing, managing, and implementing marketing, communications, and public relations strategies and plans to support the mission and strategic plan of the SEHD. Additionally, this position oversees events promotion/coverage and assists the Dean with fundraising activities. **Primary Purpose of the Office** – Support SEHD strategic goals to enhance reputation, awareness, enrollment and equity. Promote campus researchers, diverse students and alumni, and key university initiatives. Manage marketing budget, personnel, and contractors. Responsible for developing, managing, and implementing marketing, communications, and public relations strategies and plans to support the mission and strategic plan of the SEHD. Additionally, this position oversees events promotion/coverage and assists the Dean with fundraising activities.
-  - 
  
 **Major Responsibilities** – Planning consultations; enrollment marketing (print, digital and web); overseeing communications to SEHD faculty, staff, students, alumni, partners in CU Denver and CU System units and external audiences; leadership positioning; e-publication oversight; public relations and events programming; and special projects. **Major Responsibilities** – Planning consultations; enrollment marketing (print, digital and web); overseeing communications to SEHD faculty, staff, students, alumni, partners in CU Denver and CU System units and external audiences; leadership positioning; e-publication oversight; public relations and events programming; and special projects.
-  - 
  
-**Contact** – +**Contact** – **Julia Cummings** \\ 
-**Julia Cummings** \\ +Director of Marketing and Communications Director for the School of Education & Human Development\\
-Director of Marketing and Communications Director for the School of Education & Human Development \\+
 303-315-6339 303-315-6339
  
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 Please reach out to her with any marketing/communications questions. Please reach out to her with any marketing/communications questions.
- 
-  * 
  
 **Links to external resources**: **Links to external resources**:
-      * 
  
-About University Communications: [[https://www.ucdenver.edu/offices/ucomm|https://www.ucdenver.edu/offices/ucomm]]+   * About University Communications: [[https://www.ucdenver.edu/offices/ucomm|https://www.ucdenver.edu/offices/ucomm]] 
 +  * Communicator directory for CU Denver: [[https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory|https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory]] 
 +  * Media Relations: [[https://www.ucdenver.edu/offices/ucomm/media-relations|https://www.ucdenver.edu/offices/ucomm/media-relations]] 
 +  * School of Education & Human Development newsroom: [[https://education.ucdenver.edu/about-us/newsroom|https://education.ucdenver.edu/about-us/newsroom]] 
 +  * CU Denver branding website: [[https://www.ucdenver.edu/brand|https://www.ucdenver.edu/brand]] 
 +  * Ordering business cards: //[[http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx]]//
  
-      *+====== Finance, Budget, and Human Resources ======
  
-Communicator directory for CU Denver: [[https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory|https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory]]+The SEHD Budget and Finance Team provides services such as budget development, financial reporting, purchasing support, and travel expense reimbursement. Additionally, our grants and contracts team supports externally funded projects (grants, gifts, fee-for-service contracts), assisting with proposal submissions and post-award budget implementation, tracking and reporting. Daisy Salazar provides similar support for internal grants or awards from other university departments. All personnel hiring, services and scope of work purchases must be pre-approved BEFORE the work has started. If prior approval has not been obtained before the work or service begins, the University may deny reimbursement, and this could become a personal expense to you. Please see the SEHD Wiki Budget & Finance Resources page for guidance.
  
-      *+The SEHD HR & Payroll Team provides services such as facilitating the recruiting and hiring process for SEHD faculty, staff and student employees, onboarding and offboarding processes, coordinating with CU Employee Services on payroll and leave, and employee performance and relations. Please see the SEHD Wiki Human Resources pages for guidance: [[https://wiki.cu.studio/human/start|https://wiki.cu.studio/human/start]]
  
-Media Relations: [[https://www.ucdenver.edu/offices/ucomm/media-relations|https://www.ucdenver.edu/offices/ucomm/media-relations]] 
  
-      *+===== Finance, Budget, and Human Resources Staff Responsibilities and Contact Information =====
  
-School of Education & Human Development newsroom: [[https://education.ucdenver.edu/about-us/newsroom|https://education.ucdenver.edu/about-us/newsroom]]+**Patricia Ball** \\ 
 +Assistant Dean, Finance and HR
  
-      *+Oversees Budget & Finance services, Grants & Contracts support, and Human Resources functions for the School of Education & Human Development.\\ 
 +303-315-4947\\ 
 +[[Patricia.Ball@ucdenver.edu|Patricia.Ball@ucdenver.edu]]
  
-CU Denver branding website: [[https://www.ucdenver.edu/brand|https://www.ucdenver.edu/brand]]+**Hiromi Agena** \\ 
 +Associate Director of Finance and Budget\\ 
 +Handles faculty payroll, including faculty additional pay and coordinating summer pay. Other duties include position budgeting and tracking faculty workload.
  
-      *+303-315-6320\\ 
 +[[Hiromi.Agena@ucdenver.edu|Hiromi.Agena@ucdenver.edu]]\\ 
 +**Daisy Salazar** \\ 
 +Finance/Accounting Program Manager\\ 
 +303-315-4921\\ 
 +[[Daisy.Salazar@ucdenver.edu|Daisy.Salazar@ucdenver.edu]]
  
-Ordering business cards: //[[http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx]]//+**Keiko Goldman** \\ 
 +Finance & HR Business Services Coordinator
  
-====== Finance and Budget ====== +HR duties include forms and recordkeeping, hiring paperwork and onboarding activities, and hr-related processes for faculty.\\ 
- +[[Keiko.Goldman@ucdenver.edu|Keiko.Goldman@ucdenver.edu]]
-The SEHD Budget and Finance Team provides services such as budget development, financial reporting, purchasing and travel support, and expense reimbursement. Additionally, our grants and contracts team supports externally funded projects (grants, gifts, fee-for-service contracts), assisting with proposal submissions and post-award budget implementation, tracking and reporting. Daisy Salazar provides similar support for internal grants or awards from other university departments. All personnel hiring, services and scope of work purchases must be pre-approved BEFORE the work has started. If prior approval has not been obtained before the work or service begins, the University may deny reimbursement, and this could become a personal expense to you. Please see the SEHD Wiki Budget & Finance Resources page for guidance. +
- +
-===== Finance and Budget Services Staff Contact Information ===== +
- +
-**Patricia Ball** \\ +
-Assistant Dean, Finance and HR \\ +
-303-315-4947 \\ [[Patricia.Ball@ucdenver.edu|Patricia.Ball@ucdenver.edu]] +
- +
-**Hiromi Agena** \\ +
-Associate Director of Finance and Budget \\ +
-303-315-6320 \\ [[Hiromi.Agena@ucdenver.edu|Hiromi.Agena@ucdenver.edu]] \\ **Daisy Salazar** \\ +
-Finance/Accounting Program Manager \\ +
-303-315-4921 \\ [[Daisy.Salazar@ucdenver.edu|Daisy.Salazar@ucdenver.edu]] +
- +
-**Keiko Goldman** \\ +
-Finance & HR Business Services Coordinator \\ [[Keiko.Goldman@ucdenver.edu|Keiko.Goldman@ucdenver.edu]]+
  
 ==== Grants and Contracts ==== ==== Grants and Contracts ====
  
 **Sophie Eggert** \\ **Sophie Eggert** \\
-Grants & Contracts Program Manager \\ [[Sophie.Eggert@ucdenver.edu|Sophie.Eggert@ucdenver.edu]]+Grants & Contracts Program Manager\\ 
 +[[Sophie.Eggert@ucdenver.edu|Sophie.Eggert@ucdenver.edu]]
  
 **Erdenechukhal (Jamie) Purevsuren** \\ **Erdenechukhal (Jamie) Purevsuren** \\
-Grants & Contracts Business Services Coordinator \\ [[jamie.purevsuren@ucdenver.edu|jamie.purevsuren@ucdenver.edu]] \\+Grants & Contracts Business Services Coordinator\\ 
 +[[jamie.purevsuren@ucdenver.edu|jamie.purevsuren@ucdenver.edu]]\\
 303-315-6318 303-315-6318
  
-====== Human Resources and Payroll ======+**Julie Walden**//, Assessment and Grants Principal Professional//
  
-The SEHD HR & Payroll Team provides services such as: facilitating the recruiting and hiring process for SEHD faculty, staff and student employees; onboarding and exiting the SEHD; coordinating with CU Employee Services on payroll and leave; and employee performance and relations. Please see the SEHD Wiki Budget & Finance Resources page for guidance.+[[julie.walden@ucdenver.edu|julie.walden@ucdenver.edu]]
  
-===== Major Responsibilities ===== +**[Search in process]**//, Human Resources and Payroll Manager//
- +
-**Patricia Ball, **//Assistant Dean of Finance and HR// +
- +
-Oversees Budget & Finance services, Grants & Contracts support, and Human Resources functions for the School of Education & Human Development. +
- +
-**Hiromi Agena, **//Associate Director of Budget and Finance// +
- +
-Handles faculty payroll, including faculty additional pay and coordinating summer pay. Other duties include position budgeting and tracking faculty workload. +
- +
-//**Human Resources and Payroll Manager,**//  TBD+
  
 Handles personnel actions including recruiting, hiring, promotions, staff additional pay, progressive discipline, staff performance management, coordinating D1 lecturer pay, leaves, and immigration. Handles personnel actions including recruiting, hiring, promotions, staff additional pay, progressive discipline, staff performance management, coordinating D1 lecturer pay, leaves, and immigration.
- 
-**Keiko Goldman, **//Finance & HR Business Services Coordinator// 
- 
-HR duties include forms and recordkeeping, hiring paperwork and onboarding activities, and hr-related processes for faculty. 
  
 **Joseph Magoffe, **//HR and Payroll Coordinator// **Joseph Magoffe, **//HR and Payroll Coordinator//
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 Handles onboarding/off-boarding of all employees; student hiring (including D1 TAs, GAs/RAs and Graduate Part-time Instructors), payroll and time reporting; email/portal and sponsored user accounts. Handles onboarding/off-boarding of all employees; student hiring (including D1 TAs, GAs/RAs and Graduate Part-time Instructors), payroll and time reporting; email/portal and sponsored user accounts.
  
-===== Human Resources & Payroll Services Contact Information =====+303-315-6631\\ 
 +[[Joseph.Magoffe@ucdenver.edu|Joseph.Magoffe@ucdenver.edu]], [[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]]
  
-**Patricia Ball** \\ 
-Assistant Dean, Finance and HR \\ 
-303-315-4947 \\ [[Patricia.Ball@ucdenver.edu|Patricia.Ball@ucdenver.edu]] 
- 
-**Hiromi Agena** \\ 
-Associate Director of Finance and Budget \\ 
-303-315-6320 \\ [[Hiromi.Agena@ucdenver.edu|Hiromi.Agena@ucdenver.edu]] \\ **Keiko Goldman** \\ 
-Finance & HR Business Services Coordinator \\ [[Keiko.Goldman@ucdenver.edu|Keiko.Goldman@ucdenver.edu]] 
- 
-**Joseph Magoffe** \\ 
-HR and Payroll Coordinator \\ 
-303-315-6631 \\ [[Joseph.Magoffe@ucdenver.edu|Joseph.Magoffe@ucdenver.edu]] 
- 
-**[[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]]** 
  
-===== Human Resources, Payroll and Benefits: A-Z =====+===== Human Resources, Payroll and Benefits: A-Z (edits in progress Aug.2025) =====
  
 <WRAP center round tip 60%>\\ <WRAP center round tip 60%>\\
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 ==== Faculty Summer Pay ==== ==== Faculty Summer Pay ====
  
-Employees who are appointed for 12 months (deans, 12 month research faculty, professional exempt staff and classified staff) are paid during the summer as they are during the academic year. Faculty with separate summer appointments are paid on varying schedules according to their assignments. The basis of summer pay is the number of credit hours of the course at the Dean’s discretion. Currently, a faculty member will receive $6,000 per three credit hour course (up to two courses) that meets minimum enrollment. Teaching more than two courses requires Dean's approval and the additional courses will be paid at Lecturer rate. Please note that under-enrolled courses may be canceled and pay is prorated for under-enrolled courses that have not been canceled. Faculty may earn up to 3/9ths (33.33%) of their previous academic year salary in the summer, through teaching, administrative, and grant pay. Pay is usually distributed equally across June and July. Per the campus faculty compensation policy, faculty are allowed to receive up to 1/9th (11.11%) of their AY salary each month in the summer. +Please refer to: [[https://wiki.cu.studio/handbooks/faculty_handbook?#summer_payroll|https://wiki.cu.studio/handbooks/faculty_handbook?#summer_payroll]]
- +
-**SUMMER PAY & PRO-RATE CALCULATIONS FOR TENURED/TENURE-TRACK AND IRC FACULTY** +
- +
-Prorates cannot be taught in-load. +
- +
-For undergraduate & graduate level courses: +
- +
-* $6,000 (Full pay) * $4,000 (8-11 students enrolled) * $3,000 OR CANCEL (7 or fewer students enrolled) +
- +
-For doctoral level courses: +
- +
-* $6,000 (Full pay) * $4,000 (6-9 students enrolled) * $3,000 OR CANCEL (MINIMUM of 5 students enrolled)+
  
 ==== Faculty Additional Remuneration ==== ==== Faculty Additional Remuneration ====
  
-Faculty members must submit a completed Additional Pay Pre-Approval form to the SEHD Payroll Liaison (Hiromi Agena) **at least two weeks prior**  to starting the work (we request as much lead time as possible). Please contact Hiromi for the current form, which requires signatures from the Program Leader, the Assistant Dean, and the Dean. Please keep in mind that additional pay during the academic year is limited to 10% of your academic year salary. For more detail on this University policy, please see the [[https://www.cu.edu/content/faculty-handbook|University of Colorado Faculty Handbook]]. You may also obtain the campus rules regarding additional remuneration in the [[https://www.ucdenver.edu/policies/home/-in-category/campus/cu-denver|faculty compensation policy]].+Please refer to: [[https://wiki.cu.studio/handbooks/faculty_handbook|https://wiki.cu.studio/handbooks/faculty_handbook]]
  
 ==== Faculty Additional Remuneration for Consultative Services (One-Sixth Rule) ==== ==== Faculty Additional Remuneration for Consultative Services (One-Sixth Rule) ====
  
-From [[https://www.cu.edu/regents/policy/5|Regents Policy 5.C.4]]: With prior written approval by the dean or appropriate campus authority, faculty members shall be permitted to receive additional remuneration from sources outside the university so long as the activities generating the income do not exceed one-sixth of their time and effort ([[:handbooks:one-sixth_rule_faqs|one-sixth rule FAQs]] ). Outside work during leaves of absence shall be of concern only to the individual and the entity by which they are employed. +Please refer to: [[https://wiki.cu.studio/handbooks/faculty_handbook|https://wiki.cu.studio/handbooks/faculty_handbook]]
- +
-SEHD HR will post a reminder on Impact regarding the [[https://www1.ucdenver.edu/offices/faculty-affairs/processes-policies-forms#ac-one-sixth-rule-17|Declaration of Outside Consulting Form]] (download found in the "One-Sixth Rule" section) every fall and spring for pre-approval of outside consulting pay. If other consulting opportunities arise during the academic year, please submit a new form prior to starting the work. +
- +
-==== Searches, Hire, Promotions, Position Changes, Separations ==== +
- +
-To submit a request form to initiate a search, new hire, promotion, position changes, etc., please go to [[https://forms.ucdenver.edu/secure/sehd_hr_search|https://forms.ucdenver.edu/secure/sehd_hr_search]]. +
- +
-Please plan at least two months ahead for these requests whenever possible because there are many steps and partners in the process. +
- +
-For a search, we will ask you to provide funding information, an organizational chart for your team and a beginning job description for the role that we can work with as we go through the review process before posting. Please contact the SEHD HR team for assistance (e.g. with job descriptions and pay rates) or with any questions or comments. +
- +
-Prior to starting the search process, all search committee member should have completed this course in Skillsoft Percipio in the past two years: CU Search Committee Training, Inclusive Recruiting Practices. +
- +
-=== Faculty Search Guidelines === +
- +
-The SEHD follows these steps in a faculty search: +
- +
-  - The Dean appoints a search chair and committee, ensuring that there is diverse representation. +
-  - All search committee members must have completed the[[https://www1.ucdenver.edu/offices/human-resources/learning-development/required-training|required online CU search committee training]] within the past two years. +
-  - Typically, a search orientation meeting is held (in-person, virtually, or hybrid) where the Dean gives a charge to the search committee, and the search process is reviewed. Representatives from the OE &/or our Associate Dean for EDI &/or a Search Advocate are usually invited. +
-  - Open faculty positions are typically posted for view in a variety of places including but not limited to: +
- +
-  * CU automatically posts all positions in CU Careers, HigherEdJobs.com, InsideHigherEd.com and Colorado Workforce Center +
-  * SEHD also may post in the Chronicle of Higher Education, Diverse Issues in Higher Education, Hispanic Outlook, Linked In, and SEHD Impact +
-  * The search committee is encouraged to call and/or email targeted individuals +
-  * SEHD HR will provide recruiting packets with the announcement and program/school info for meetings or conferences as needed upon request +
-  * Committee members are encouraged to post on listservs of professional organizations and relevant professional journals +
- +
-==== Student Employment ==== +
- +
-For information on student employment - hiring process, definitions of employee types, job descriptions, pay rates, and more please go to the [[https://wiki.cu.studio/human/student_hiring_guide|Student_hiring_guide]] +
- +
-Contact the SEHD HR and Payroll Coordinator for assistance. +
- +
-Termination of Employment +
- +
-When employees terminate employment, an official written notification which specifies the employee’s last day of employment to the supervisor and SEHD HR is required. SEHD HR will send an exit acknowledgement letter and an exit checklist to the employee. The employee will work with their supervisor, SEHD HR/Finance, SEHD IT and Ja'Net Hurt as needed for final business such as turning in keys, procurement/travel cards, ID badge, parking card, computer and tech equipment, and an office cleanout walkthrough. SEHD server/email access will generally be terminated at the end of the last date of employment. Retirees and CU alumni will have ongoing access to their University e-mail, along with limited portal access. +
- +
-Additional offboarding information is available here: [[https://www.cu.edu/employee-services/benefits-wellness/leaving-cu/leaving-cu-human-resources|Leaving CU]] +
- +
-==== UCD Access Portal ==== +
- +
-**Leave Requests and Monthly Time Record (Staff and 12-month faculty)** +
- +
-[[http://sehd.ucdenver.edu/impact/files/MyLeave-Exempt-Instructions.pdf|Instructions (OT Exempt)]] +
- +
-[[http://sehd.ucdenver.edu/impact/files/MyLeave-Non-Exempt-Instructions.pdf|Instructions (OT Eligible; Hourly)]] +
- +
-How to access the leave reporting system: +
- +
-* Log-in to the [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access Employee Portal]] using campus username and password +
- +
-* Go to the CU Resources tab at the top of the page, if not your default home page +
- +
-* Click on “Request Leave/Record Time” on the My Leave tile +
- +
-Contact [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]] for assistance with the leave reporting system. Please submit your monthly timesheet as soon as possible after the last day of the month, but no later than the 5<sup>th</sup>   business day of the following month. +
- +
-**Online Trainings (mandatory for all employees, including student employees)** +
- +
-The university requires all employees to take the following mandatory online trainings within three months of hire: +
- +
-  * Discrimination and Sexual Misconduct +
-  * Information Security and Privacy Awareness +
- +
-The university also requires additional trainings depending on the position, and that list of trainings is found here: [[https://www.ucdenver.edu/offices/human-resources/learning-development/required-training|https://www.ucdenver.edu/offices/human-resources/learning-development/required-training]] +
- +
-**How to access the training courses:** +
- +
-- Log-in to the [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access Employee Portal]] using campus username and password +
- +
-- Go to the CU Resources tab at the top of the page, if not your default home page +
- +
-- Click on the NavBar in the top right corner of the screen, a pop-out menu will appear +
- +
-- Click on CU Resources>Training>Start SkillSoft +
- +
-- In the Search field, enter the desired course title to launch or add to your training plan. It is usually necessary to use the long code in bold below as the **exact search term **to find the course: +
- +
-  * CU: Discrimination and Sexual Misconduct (Library ID number "**_scorm12_cu_u00067_0001**") +
-  * CU: Information Security and Privacy Awareness (Library ID number "**_scorm12_cu_u00063_0001**") +
- +
-**Updating Emergency Contacts, Mailing or Physical Address** +
- +
-Log in to your [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access portal]] with your computer account username and password. +
- +
-Under the CU Resources tab (if not your default home page), click on My Info on the employee information tile. +
- +
-From here you will be able to update your mailing/home address, phone numbers, emergency contacts and email addresses. +
- +
-**Viewing Your Pay Advice** +
- +
-Log in to your [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access portal]] with your computer account username and password. +
- +
-Under the CU Resources tab (if not your default home page), click on My Compensation on the Last Confirmed Check tile, then Pay Advice. +
- +
-You can also update your W-4 and Direct Deposit info here. +
- <font 11pt/inherit;;inherit;;inherit>You can only make changes to your direct deposit account, once per day. If you need to save/update again, you will need to do so after midnight.</font> +
- <font 10.0pt/inherit;;#505050;;inherit>Changes made by the 10<sup>th</sup> of each month will take effect for that month's payroll.</font>+
  
  
handbooks/pattern_of_administration.1756754398.txt.gz · Last modified: by Kelley Patient