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handbooks:pattern_of_administration

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handbooks:pattern_of_administration [2025/09/01 19:28] – [Finance and Budget] Kelley Patienthandbooks:pattern_of_administration [2025/09/03 22:48] (current) – [Human Resources, Payroll and Benefits: A-Z (edits in progress Aug.2025)] Kelley Patient
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 sehdhelp@ucdenver.edu sehdhelp@ucdenver.edu
  
-======   Marketing and Communications Office/School of Education & Human Development   ====== +====== Marketing and Communications Office/School of Education & Human Development ======
- +
-  -+
  
 **Primary Purpose of the Office** – Support SEHD strategic goals to enhance reputation, awareness, enrollment and equity. Promote campus researchers, diverse students and alumni, and key university initiatives. Manage marketing budget, personnel, and contractors. Responsible for developing, managing, and implementing marketing, communications, and public relations strategies and plans to support the mission and strategic plan of the SEHD. Additionally, this position oversees events promotion/coverage and assists the Dean with fundraising activities. **Primary Purpose of the Office** – Support SEHD strategic goals to enhance reputation, awareness, enrollment and equity. Promote campus researchers, diverse students and alumni, and key university initiatives. Manage marketing budget, personnel, and contractors. Responsible for developing, managing, and implementing marketing, communications, and public relations strategies and plans to support the mission and strategic plan of the SEHD. Additionally, this position oversees events promotion/coverage and assists the Dean with fundraising activities.
-  - 
  
 **Major Responsibilities** – Planning consultations; enrollment marketing (print, digital and web); overseeing communications to SEHD faculty, staff, students, alumni, partners in CU Denver and CU System units and external audiences; leadership positioning; e-publication oversight; public relations and events programming; and special projects. **Major Responsibilities** – Planning consultations; enrollment marketing (print, digital and web); overseeing communications to SEHD faculty, staff, students, alumni, partners in CU Denver and CU System units and external audiences; leadership positioning; e-publication oversight; public relations and events programming; and special projects.
-  - 
  
-**Contact** – +**Contact** – **Julia Cummings** \\ 
-**Julia Cummings** \\ +Director of Marketing and Communications Director for the School of Education & Human Development\\
-Director of Marketing and Communications Director for the School of Education & Human Development \\+
 303-315-6339 303-315-6339
  
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 Please reach out to her with any marketing/communications questions. Please reach out to her with any marketing/communications questions.
- 
-  * 
  
 **Links to external resources**: **Links to external resources**:
-      * 
  
-About University Communications: [[https://www.ucdenver.edu/offices/ucomm|https://www.ucdenver.edu/offices/ucomm]]+   * About University Communications: [[https://www.ucdenver.edu/offices/ucomm|https://www.ucdenver.edu/offices/ucomm]] 
 +  * Communicator directory for CU Denver: [[https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory|https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory]] 
 +  * Media Relations: [[https://www.ucdenver.edu/offices/ucomm/media-relations|https://www.ucdenver.edu/offices/ucomm/media-relations]] 
 +  * School of Education & Human Development newsroom: [[https://education.ucdenver.edu/about-us/newsroom|https://education.ucdenver.edu/about-us/newsroom]] 
 +  * CU Denver branding website: [[https://www.ucdenver.edu/brand|https://www.ucdenver.edu/brand]] 
 +  * Ordering business cards: //[[http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx]]//
  
-      *+====== Finance, Budget, and Human Resources ======
  
-Communicator directory for CU Denver: [[https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory|https://www.ucdenver.edu/offices/ucomm/resources/campus-communicators-directory]]+The SEHD Budget and Finance Team provides services such as budget development, financial reporting, purchasing support, and travel expense reimbursement. Additionally, our grants and contracts team supports externally funded projects (grants, gifts, fee-for-service contracts), assisting with proposal submissions and post-award budget implementation, tracking and reporting. Daisy Salazar provides similar support for internal grants or awards from other university departments. All personnel hiring, services and scope of work purchases must be pre-approved BEFORE the work has started. If prior approval has not been obtained before the work or service begins, the University may deny reimbursement, and this could become a personal expense to you. Please see the SEHD Wiki Budget & Finance Resources page for guidance.
  
-      *+The SEHD HR & Payroll Team provides services such as facilitating the recruiting and hiring process for SEHD faculty, staff and student employees, onboarding and offboarding processes, coordinating with CU Employee Services on payroll and leave, and employee performance and relations. Please see the SEHD Wiki Human Resources pages for guidance: [[https://wiki.cu.studio/human/start|https://wiki.cu.studio/human/start]]
  
-Media Relations: [[https://www.ucdenver.edu/offices/ucomm/media-relations|https://www.ucdenver.edu/offices/ucomm/media-relations]] 
  
-      *+===== Finance, Budget, and Human Resources Staff Responsibilities and Contact Information =====
  
-School of Education & Human Development newsroom: [[https://education.ucdenver.edu/about-us/newsroom|https://education.ucdenver.edu/about-us/newsroom]]+**Patricia Ball** \\ 
 +Assistant Dean, Finance and HR
  
-      *+Oversees Budget & Finance services, Grants & Contracts support, and Human Resources functions for the School of Education & Human Development.\\ 
 +303-315-4947\\ 
 +[[Patricia.Ball@ucdenver.edu|Patricia.Ball@ucdenver.edu]]
  
-CU Denver branding website: [[https://www.ucdenver.edu/brand|https://www.ucdenver.edu/brand]]+**Hiromi Agena** \\ 
 +Associate Director of Finance and Budget\\ 
 +Handles faculty payroll, including faculty additional pay and coordinating summer pay. Other duties include position budgeting and tracking faculty workload.
  
-      *+303-315-6320\\ 
 +[[Hiromi.Agena@ucdenver.edu|Hiromi.Agena@ucdenver.edu]]\\ 
 +**Daisy Salazar** \\ 
 +Finance/Accounting Program Manager\\ 
 +303-315-4921\\ 
 +[[Daisy.Salazar@ucdenver.edu|Daisy.Salazar@ucdenver.edu]]
  
-Ordering business cards: //[[http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx]]//+**Keiko Goldman** \\ 
 +Finance & HR Business Services Coordinator
  
-====== Finance and Budget ====== +HR duties include forms and recordkeeping, hiring paperwork and onboarding activities, and hr-related processes for faculty.\\ 
- +[[Keiko.Goldman@ucdenver.edu|Keiko.Goldman@ucdenver.edu]]
-The SEHD Budget and Finance Team provides services such as budget development, financial reporting, purchasing support, and travel expense reimbursement. Additionally, our grants and contracts team supports externally funded projects (grants, gifts, fee-for-service contracts), assisting with proposal submissions and post-award budget implementation, tracking and reporting. Daisy Salazar provides similar support for internal grants or awards from other university departments. All personnel hiring, services and scope of work purchases must be pre-approved BEFORE the work has started. If prior approval has not been obtained before the work or service begins, the University may deny reimbursement, and this could become a personal expense to you. Please see the SEHD Wiki Budget & Finance Resources page for guidance. +
- +
- +
-===== Finance and Budget Services Staff Contact Information ===== +
- +
-**Patricia Ball** \\ +
-Assistant Dean, Finance and HR \\ +
-303-315-4947 \\ [[Patricia.Ball@ucdenver.edu|Patricia.Ball@ucdenver.edu]] +
- +
-**Hiromi Agena** \\ +
-Associate Director of Finance and Budget \\ +
-303-315-6320 \\ [[Hiromi.Agena@ucdenver.edu|Hiromi.Agena@ucdenver.edu]] \\ **Daisy Salazar** \\ +
-Finance/Accounting Program Manager \\ +
-303-315-4921 \\ [[Daisy.Salazar@ucdenver.edu|Daisy.Salazar@ucdenver.edu]] +
- +
-**Keiko Goldman** \\ +
-Finance & HR Business Services Coordinator \\ [[Keiko.Goldman@ucdenver.edu|Keiko.Goldman@ucdenver.edu]]+
  
 ==== Grants and Contracts ==== ==== Grants and Contracts ====
  
 **Sophie Eggert** \\ **Sophie Eggert** \\
-Grants & Contracts Program Manager \\ [[Sophie.Eggert@ucdenver.edu|Sophie.Eggert@ucdenver.edu]]+Grants & Contracts Program Manager\\ 
 +[[Sophie.Eggert@ucdenver.edu|Sophie.Eggert@ucdenver.edu]]
  
 **Erdenechukhal (Jamie) Purevsuren** \\ **Erdenechukhal (Jamie) Purevsuren** \\
-Grants & Contracts Business Services Coordinator \\ [[jamie.purevsuren@ucdenver.edu|jamie.purevsuren@ucdenver.edu]] \\+Grants & Contracts Business Services Coordinator\\ 
 +[[jamie.purevsuren@ucdenver.edu|jamie.purevsuren@ucdenver.edu]]\\
 303-315-6318 303-315-6318
  
-====== Human Resources and Payroll ======+**Julie Walden**//, Assessment and Grants Principal Professional//
  
-The SEHD HR & Payroll Team provides services such as: facilitating the recruiting and hiring process for SEHD faculty, staff and student employees; onboarding and exiting the SEHD; coordinating with CU Employee Services on payroll and leave; and employee performance and relations. Please see the SEHD Wiki Budget & Finance Resources page for guidance.+[[julie.walden@ucdenver.edu|julie.walden@ucdenver.edu]]
  
-===== Major Responsibilities ===== +**[Search in process]**//, Human Resources and Payroll Manager//
- +
-**Patricia Ball, **//Assistant Dean of Finance and HR// +
- +
-Oversees Budget & Finance services, Grants & Contracts support, and Human Resources functions for the School of Education & Human Development. +
- +
-**Hiromi Agena, **//Associate Director of Budget and Finance// +
- +
-Handles faculty payroll, including faculty additional pay and coordinating summer pay. Other duties include position budgeting and tracking faculty workload. +
- +
-//**Human Resources and Payroll Manager,**//  TBD+
  
 Handles personnel actions including recruiting, hiring, promotions, staff additional pay, progressive discipline, staff performance management, coordinating D1 lecturer pay, leaves, and immigration. Handles personnel actions including recruiting, hiring, promotions, staff additional pay, progressive discipline, staff performance management, coordinating D1 lecturer pay, leaves, and immigration.
- 
-**Keiko Goldman, **//Finance & HR Business Services Coordinator// 
- 
-HR duties include forms and recordkeeping, hiring paperwork and onboarding activities, and hr-related processes for faculty. 
  
 **Joseph Magoffe, **//HR and Payroll Coordinator// **Joseph Magoffe, **//HR and Payroll Coordinator//
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 Handles onboarding/off-boarding of all employees; student hiring (including D1 TAs, GAs/RAs and Graduate Part-time Instructors), payroll and time reporting; email/portal and sponsored user accounts. Handles onboarding/off-boarding of all employees; student hiring (including D1 TAs, GAs/RAs and Graduate Part-time Instructors), payroll and time reporting; email/portal and sponsored user accounts.
  
-===== Human Resources & Payroll Services Contact Information =====+303-315-6631\\ 
 +[[Joseph.Magoffe@ucdenver.edu|Joseph.Magoffe@ucdenver.edu]], [[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]]
  
-**Patricia Ball** \\ 
-Assistant Dean, Finance and HR \\ 
-303-315-4947 \\ [[Patricia.Ball@ucdenver.edu|Patricia.Ball@ucdenver.edu]] 
- 
-**Hiromi Agena** \\ 
-Associate Director of Finance and Budget \\ 
-303-315-6320 \\ [[Hiromi.Agena@ucdenver.edu|Hiromi.Agena@ucdenver.edu]] \\ **Keiko Goldman** \\ 
-Finance & HR Business Services Coordinator \\ [[Keiko.Goldman@ucdenver.edu|Keiko.Goldman@ucdenver.edu]] 
- 
-**Joseph Magoffe** \\ 
-HR and Payroll Coordinator \\ 
-303-315-6631 \\ [[Joseph.Magoffe@ucdenver.edu|Joseph.Magoffe@ucdenver.edu]] 
- 
-**[[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]]** 
  
-===== Human Resources, Payroll and Benefits: A-Z   (edits in progress Aug.2025)   =====+===== Human Resources, Payroll and Benefits: A-Z (edits in progress Aug.2025) =====
  
 <WRAP center round tip 60%>\\ <WRAP center round tip 60%>\\
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 ==== Faculty Summer Pay ==== ==== Faculty Summer Pay ====
  
-Employees who are appointed for 12 months (deans, 12 month research faculty, professional exempt staff and classified staff) are paid during the summer as they are during the academic year. Faculty with separate summer appointments are paid on varying schedules according to their assignments. The basis of summer pay is the number of credit hours of the course at the Dean’s discretion. Currently, a faculty member will receive $6,000 per three credit hour course (up to two courses) that meets minimum enrollment. Teaching more than two courses requires Dean's approval and the additional courses will be paid at Lecturer rate. Please note that under-enrolled courses may be canceled and pay is prorated for under-enrolled courses that have not been canceled. Faculty may earn up to 3/9ths (33.33%) of their previous academic year salary in the summer, through teaching, administrative, and grant pay. Pay is usually distributed equally across June and July. Per the campus faculty compensation policy, faculty are allowed to receive up to 1/9th (11.11%) of their AY salary each month in the summer. +Please refer to: [[https://wiki.cu.studio/handbooks/faculty_handbook?#summer_payroll|https://wiki.cu.studio/handbooks/faculty_handbook?#summer_payroll]]
- +
-**SUMMER PAY & PRO-RATE CALCULATIONS FOR TENURED/TENURE-TRACK AND IRC FACULTY** +
- +
-Prorates cannot be taught in-load. +
- +
-For undergraduate & graduate level courses: +
- +
-* $6,000 (Full pay) * $4,000 (8-11 students enrolled) * $3,000 OR CANCEL (7 or fewer students enrolled) +
- +
-For doctoral level courses: +
- +
-* $6,000 (Full pay) * $4,000 (6-9 students enrolled) * $3,000 OR CANCEL (MINIMUM of 5 students enrolled)+
  
 ==== Faculty Additional Remuneration ==== ==== Faculty Additional Remuneration ====
  
-Faculty members must submit a completed Additional Pay Pre-Approval form to the SEHD Payroll Liaison (Hiromi Agena) **at least two weeks prior**  to starting the work (we request as much lead time as possible). Please contact Hiromi for the current form, which requires signatures from the Program Leader, the Assistant Dean, and the Dean. Please keep in mind that additional pay during the academic year is limited to 10% of your academic year salary. For more detail on this University policy, please see the [[https://www.cu.edu/content/faculty-handbook|University of Colorado Faculty Handbook]]. You may also obtain the campus rules regarding additional remuneration in the [[https://www.ucdenver.edu/policies/home/-in-category/campus/cu-denver|faculty compensation policy]].+Please refer to: [[https://wiki.cu.studio/handbooks/faculty_handbook|https://wiki.cu.studio/handbooks/faculty_handbook]]
  
 ==== Faculty Additional Remuneration for Consultative Services (One-Sixth Rule) ==== ==== Faculty Additional Remuneration for Consultative Services (One-Sixth Rule) ====
  
-From [[https://www.cu.edu/regents/policy/5|Regents Policy 5.C.4]]: With prior written approval by the dean or appropriate campus authority, faculty members shall be permitted to receive additional remuneration from sources outside the university so long as the activities generating the income do not exceed one-sixth of their time and effort ([[:handbooks:one-sixth_rule_faqs|one-sixth rule FAQs]] ). Outside work during leaves of absence shall be of concern only to the individual and the entity by which they are employed. +Please refer to: [[https://wiki.cu.studio/handbooks/faculty_handbook|https://wiki.cu.studio/handbooks/faculty_handbook]]
- +
-SEHD HR will post a reminder on Impact regarding the [[https://www1.ucdenver.edu/offices/faculty-affairs/processes-policies-forms#ac-one-sixth-rule-17|Declaration of Outside Consulting Form]] (download found in the "One-Sixth Rule" section) every fall and spring for pre-approval of outside consulting pay. If other consulting opportunities arise during the academic year, please submit a new form prior to starting the work.+
  
  
handbooks/pattern_of_administration.1756754913.txt.gz · Last modified: by Kelley Patient