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handbooks:pattern_of_administration [2020/06/18 20:55]
Marlinda Hines [The Office of Recruitment & Outreach]
handbooks:pattern_of_administration [2020/07/08 23:17] (current)
Kelley Patient [UCD Access Portal]
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 //See the // [[:handbooks:faculty_handbook|SEHD Faculty Handbook]]//**.** // //See the // [[:handbooks:faculty_handbook|SEHD Faculty Handbook]]//**.** //
- 
- 
 ====== Organization of the SEHD ====== ====== Organization of the SEHD ======
  
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 |**Aswad Allen**, //Assistant Dean of Diversity and Inclusion// |'''315-0135, '''LSC 706 | |**Patricia Ball**, //Director of Human Resources// |'''315-4947, '''LSC 1142 | |**Kelly Ragland**, //Assistant to the Associate Deans// |'''315-0086, '''LSC 604 | |**Julia Cummings**, //Director of Marketing// |'''315-6339, '''LSC 1141 | |**Christine Feagins**, //Assistant Dean for Budget and Finance// |'''315-6341, '''LSC 1143 | |**Cindy Gutierrez**, //Office of Partnerships// |'''315-4982, '''LSC 621 | |**Shannon Hagerman**, //Executive Director of Continuing and Professional Education// |'''720-639-9229, '''DP 144| |**Marlinda Hines**, //Director of Recruitment and Outreach// |'''315-4977, '''LSC 711 | |**Brad Hinson**, //Assistant Dean for Information and Academic Technology// |'''315-0131, '''LSC 726 | |**JaNet Hurt**, //Assistant to the Dean// |'''315-6343, '''LSC 1145 | |**Julie Oxenford O’Brian**, //Executive Director of Assessment and Program Improvement// |**315-6352, **LSC 723 | |**Sandy Mondragon**, //Asst. Dean, Student Success and Enrollment Management// |'''315-4979, '''LSC 712 | |**Aswad Allen**, //Assistant Dean of Diversity and Inclusion// |'''315-0135, '''LSC 706 | |**Patricia Ball**, //Director of Human Resources// |'''315-4947, '''LSC 1142 | |**Kelly Ragland**, //Assistant to the Associate Deans// |'''315-0086, '''LSC 604 | |**Julia Cummings**, //Director of Marketing// |'''315-6339, '''LSC 1141 | |**Christine Feagins**, //Assistant Dean for Budget and Finance// |'''315-6341, '''LSC 1143 | |**Cindy Gutierrez**, //Office of Partnerships// |'''315-4982, '''LSC 621 | |**Shannon Hagerman**, //Executive Director of Continuing and Professional Education// |'''720-639-9229, '''DP 144| |**Marlinda Hines**, //Director of Recruitment and Outreach// |'''315-4977, '''LSC 711 | |**Brad Hinson**, //Assistant Dean for Information and Academic Technology// |'''315-0131, '''LSC 726 | |**JaNet Hurt**, //Assistant to the Dean// |'''315-6343, '''LSC 1145 | |**Julie Oxenford O’Brian**, //Executive Director of Assessment and Program Improvement// |**315-6352, **LSC 723 | |**Sandy Mondragon**, //Asst. Dean, Student Success and Enrollment Management// |'''315-4979, '''LSC 712 |
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-\\ 
- 
  
 ====== SEHD Service Areas ====== ====== SEHD Service Areas ======
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 **Bridget Sabo**\\\\ **Bridget Sabo**\\\\
-<font 11.0pt color: #0d0d0d; background-color: inherit /inherit;;inherit;;#0d0d0d background-color: inherit >Admissions and Application Technology Coordinator</font> \\\\+<font 11.0pt color: #0d0d0d; background-color: inherit /inherit;;inherit;;#0d0d0d background-color: inherit >Admissions and Application Technology Coordinator</font> \\\\
 303-315-6308 303-315-6308
  
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 [[geneva.sarcedo@ucdenver.edu|]] [[geneva.sarcedo@ucdenver.edu|]]
  
-'''Rebecca Schell '''\\\\ +'''Rebecca Schell '''\\ 
-Academic Advisor – ALPS, ILT\\\\ +\\ 
-303.315.4978\\\\+Academic Advisor – ALPS, ILT\\ 
 +\\ 
 +303.315.4978\\ 
 +\\
 [[rebecca.schell@ucdenver.edu|]] [[rebecca.schell@ucdenver.edu|]]
  
-**Sandy Mondragon**\\\\ +**Sandy Mondragon** \\ 
-Asst. Dean, Student Success and Enrollment Management\\\\ +\\ 
-Academic Advisor - MAT, PhD\\\\ +Asst. Dean, Student Success and Enrollment Management\\ 
-303.315.4979\\\\+\\ 
 +Academic Advisor - MAT, PhD\\ 
 +\\ 
 +303.315.4979\\ 
 +\\
 [[sandra.snyder-mondragon@ucdenver.edu|sandy.mondragon@ucdenver.edu]] [[sandra.snyder-mondragon@ucdenver.edu|sandy.mondragon@ucdenver.edu]]
- 
  
 ==== Academic Services Staff ==== ==== Academic Services Staff ====
- 
  
 ===== Accreditation and Program Effectiveness ===== ===== Accreditation and Program Effectiveness =====
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 ===== SEHD HR and Payroll Staff ===== ===== SEHD HR and Payroll Staff =====
  
-|**Workgroup Members & Major Responsibilities** | |**Patricia Ball** \\ //Human Resources Director// | |**Hiromi Agena** \\ //Assistant Director of Finance// | |**Jessica Coon** \\ //HR and Payroll Coordinator// |+|**Workgroup Members & \\ Major Responsibilities** | |**Patricia Ball** \\ //Assistant Dean of Finance and HR// | |**Theresa Anderson** \\ //Human Resources & Payroll Manager// | |**Hiromi Agena** \\ //Associate Director of Budget & Finance// | |**Kelley Patient** \\ //HR & Payroll Coordinator// |
  
 ===== Human Resources, Payroll and Benefits: A-Z ===== ===== Human Resources, Payroll and Benefits: A-Z =====
 +
 +==== Alternative work arrangements ====
 +
 +Alternative work arrangement information and forms can be found here: [[https://www1.ucdenver.edu/offices/human-resources/employee-relations-performance/alternative-work-arrangements|https://www1.ucdenver.edu/offices/human-resources/employee-relations-performance/alternative-work-arrangements]].
  
 ==== Auraria Early Learning Center ==== ==== Auraria Early Learning Center ====
  
 The childcare center is for the entire Auraria campus community: [[http://www.ahec.edu/for-campus-faculty-staff/early-learning-center|http://www.ahec.edu/for-campus-faculty-staff/early-learning-center]]\\ The childcare center is for the entire Auraria campus community: [[http://www.ahec.edu/for-campus-faculty-staff/early-learning-center|http://www.ahec.edu/for-campus-faculty-staff/early-learning-center]]\\
-\\ 
-\\ 
 \\ \\
 The child must be one year old and walking to be enrolled at the center. Open spots are filled by a lottery system, with students having the first choice for those spots. If after the student lottery there are spots left, faculty & staff have a lottery, and finally if there are still spots available they open them up to a lottery for the community. The child must be one year old and walking to be enrolled at the center. Open spots are filled by a lottery system, with students having the first choice for those spots. If after the student lottery there are spots left, faculty & staff have a lottery, and finally if there are still spots available they open them up to a lottery for the community.
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 **Professor**: Professors (also called “Full Professors”) should have the terminal degree appropriate to their field or its equivalent, and; (a) a record that, taken as a whole, may be judged to be excellent; (b) a record of significant contribution to graduate and/or undergraduate education, unless individual or departmental circumstances can be shown to require a stronger emphasis, or singular focus, on one or the other; and © a record since receiving tenure or promotion to Associate Professor that indicates substantial, significant, and continued growth, development, and accomplishment in teaching, research/creative work, and leadership and service. **Professor**: Professors (also called “Full Professors”) should have the terminal degree appropriate to their field or its equivalent, and; (a) a record that, taken as a whole, may be judged to be excellent; (b) a record of significant contribution to graduate and/or undergraduate education, unless individual or departmental circumstances can be shown to require a stronger emphasis, or singular focus, on one or the other; and © a record since receiving tenure or promotion to Associate Professor that indicates substantial, significant, and continued growth, development, and accomplishment in teaching, research/creative work, and leadership and service.
  
-Non-Tenure Track Faculty+**NON-TENURE TRACK FACULTY**
  
 All non-tenure track faculty members are at will employees. All non-tenure track faculty members are at will employees.
  
-Lecturer: Lecturer is the title given to individuals hired to teach on a course-by-course basis. Lecturers are qualified to teach the particular course or courses for which they have been hired. They should have graduate degrees and/or advanced experience in their profession or field of expertise. Lecturers are hired on a part-time basis to teach one or more courses per term. Lecturers within SEHD may teach up to six credits per term. There are no research or service activities expectations for lecturers.+**Lecturer**: Lecturer is the title given to individuals hired to teach on a course-by-course basis. Lecturers are qualified to teach the particular course or courses for which they have been hired. They should have graduate degrees and/or advanced experience in their profession or field of expertise. Lecturers are hired on a part-time basis to teach one or more courses per term. Lecturers within SEHD may teach up to six credits per term. There are no research or service activities expectations for lecturers.
  
-Instructor: Instructors usually have their master’s degree or its equivalent and should be otherwise well-qualified to teach. Full-time instructors within SEHD teach 8 courses (4 courses per semester). Instructors within SEHD are expected to engage in service activities (20% of load) within the program and school community.+**Instructor**: Instructors usually have their master’s degree or its equivalent and should be otherwise well-qualified to teach. Full-time instructors within SEHD teach 8 courses (4 courses per semester). Instructors within SEHD are expected to engage in service activities (20% of load) within the program and school community.
  
-Senior Instructor: The rank of Senior Instructor permits higher recognition and salary than that of Instructor. Within the SEHD, senior instructors usually have a doctoral degree or its equivalent when hired. Instructors who receive their doctoral degree after being hired in SEHD may be promoted to Senior Instructor upon completion of a doctoral degree. Full-time senior instructors within SEHD teach 8 courses (4 courses per semester). Senior instructors are expected to engage in service activities (20% of load) within the program and school community.\\+**Senior Instructor**: The rank of Senior Instructor permits higher recognition and salary than that of Instructor. Within the SEHD, senior instructors usually have a doctoral degree or its equivalent when hired. Instructors who receive their doctoral degree after being hired in SEHD may be promoted to Senior Instructor upon completion of a doctoral degree. Full-time senior instructors within SEHD teach 8 courses (4 courses per semester). Senior instructors are expected to engage in service activities (20% of load) within the program and school community.\\
 \\ \\
-\\ +**CLINICAL TEACHING TRACK** \\
-\\ +
-Clinical Teaching Track\\+
 \\ \\
 The Clinical Teaching Track is intended for non-tenure track faculty who participate in a broad range of teaching, service, and scholarly activities. Clinical Teaching Track (CTT) appointees have comparable ranks to tenured faculty (i.e. Assistant, Associate and Full Professor). The teaching load for SEHD-funded CTT faculty members is 8 courses or 23-25 credit hours of instructional activity, depending on assigned workload. The Clinical Teaching Track is intended for non-tenure track faculty who participate in a broad range of teaching, service, and scholarly activities. Clinical Teaching Track (CTT) appointees have comparable ranks to tenured faculty (i.e. Assistant, Associate and Full Professor). The teaching load for SEHD-funded CTT faculty members is 8 courses or 23-25 credit hours of instructional activity, depending on assigned workload.
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 '''Regent Laws and Policies: '''[[https://www.cu.edu/regents/policy-5l-policy-approved-faculty-titles|5L Policy on Approved Faculty Titles]]\\ '''Regent Laws and Policies: '''[[https://www.cu.edu/regents/policy-5l-policy-approved-faculty-titles|5L Policy on Approved Faculty Titles]]\\
 \\ \\
-'''Office Faculty Affairs and Undergraduate Enrichment: '''[[http://www.ucdenver.edu/faculty_staff/faculty/faculty-affairs/about/Pages/Schools-and-Colleges.aspx|School Primary Unit Criteria]]+'''Office Faculty Affairs and Undergraduate Enrichment: '''[[https://www1.ucdenver.edu/offices/faculty-affairs/about-us/schools-and-colleges|School Primary Unit Criteria]]
  
 ==== Employee Discount Offers ==== ==== Employee Discount Offers ====
  
-State of Colorado’s Work-Life Discount Program, UniverCity Key Program: +State of Colorado’s Work-Life Discount Program, UniverCity Key Program:[[https://www.ucdenver.edu/student-finances/discounts-deals|https://www.ucdenver.edu/student-finances/discounts-deals]]
- +
-[[http://www.ucdenver.edu/about/departments/HR/EmployeeDiscount/Pages/index.aspx|http://www.ucdenver.edu/about/departments/HR/EmployeeDiscount/Pages/index.aspx]]+
  
 ==== Employee Tuition Benefit ==== ==== Employee Tuition Benefit ====
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 To view policies, eligibility, procedures, forms, and deadlines, please visit CU Employee Services website: [[https://www.cu.edu/employee-services/tuition-benefit-denver-anschutz-campus|https://www.cu.edu/employee-services/tuition-benefit-denver-anschutz-campus]] To view policies, eligibility, procedures, forms, and deadlines, please visit CU Employee Services website: [[https://www.cu.edu/employee-services/tuition-benefit-denver-anschutz-campus|https://www.cu.edu/employee-services/tuition-benefit-denver-anschutz-campus]]
  
-==== Flex-Place and Flex-Time ====+==== Hiring Process ====
  
-The SEHD’s policy requires that [[http://sehd.ucdenver.edu/impact/files/SEHD-FLEX-PLACE-AGREEMENT-final.docx|flex-place]] and [[http://sehd.ucdenver.edu/impact/files/FlexTime-Agreement.pdf|flex-time agreements]] be resubmitted for review/approval annually, when supervision has changed, or when circumstances change (e.g. different summer schedule). Normal office hours are 8:00 am to 5:00 pm with a one hour lunch. If your schedule varies from these hours, you must submit a flex-time agreement to your supervisor.+New employees must complete the hiring process with the SEHD HR and Payroll Coordinator, **Kelley Patient**, in the Lawrence Street Center, Room 1147 (or to Theresa Anderson in LSC 1142). Questions can be directed to [[sehdhr@ucdenver.edu|]].
  
-Please keep in mind that participation in flex-place and flex-time agreement is not an employee right or benefit, and may need to be modified or discontinued for business reasons. Flex-place and flex-time are merely alternative work arrangement options that may be available to you as business allows. If an employee wants to request a flex-place or flex-time agreement for just a day or a certain week, it must be pre-approved in writing by the supervisor (email is fine), but a formal agreement is not required.+==== Holiday Schedule ====
  
-If your supervisor approves your proposed arrangement, agreement forms should be signed by the employee and supervisor, then submitted to '''Patricia Ball '''to complete routing for approvals. +Please visit: [[https://www1.ucdenver.edu/offices/human-resources/human-resources-home/holiday-schedules|https://www1.ucdenver.edu/offices/human-resources/human-resources-home/holiday-schedules]]
-==== Hiring Paperwork ====+
  
-New employees must submit a complete hiring packet and social security card (or copy of a paid receipt for a temporary replacement social security card) by the first day of employment, or Campus Human Resources has the authority to terminate employment. The hiring packet must be turned in to the SEHD HR and Payroll Coordinator, **Jessica Coon**, in the Lawrence Street Center, Room 1147 (or to Patricia Ball in LSC 1142). 
 ==== HR Policies and Guidelines ==== ==== HR Policies and Guidelines ====
  
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 For State Classified Staff policies and information, please visit: [[https://www.colorado.gov/dhr|https://www.colorado.gov/dhr]] For State Classified Staff policies and information, please visit: [[https://www.colorado.gov/dhr|https://www.colorado.gov/dhr]]
- 
-==== Holiday Schedule ==== 
- 
-Please visit: [[https://sehd.ucdenver.edu/impact/files/Holiday-Schedule-FY18.pdf|https://sehd.ucdenver.edu/impact/files/Holiday-Schedule-FY18.pdf]] 
  
 ==== Injured on the Job (Worker’s Compensation) ==== ==== Injured on the Job (Worker’s Compensation) ====
  
-//You must notify your supervisor and/or SEHD HR IMMEDIATELY of any injury on the job. //The supervisor will need to notify the SEHD HR Director as soon as possible.\\ +//You must notify your supervisor and/or SEHD HR IMMEDIATELY of any injury on the job. //The supervisor will need to notify the SEHD HR Manager as soon as possible.\\
-\\ +
-\\+
 \\ \\
 //If an emergency,// employee is taken by ambulance to the hospital and follow-up care must be through a Designated Medical Provider (DMP).\\ //If an emergency,// employee is taken by ambulance to the hospital and follow-up care must be through a Designated Medical Provider (DMP).\\
-\\ 
-\\ 
 \\ \\
 //If not an emergency,// employee is taken or takes themselves to the DMP of their choice. The employee or supervisor completes online University Claim Form.\\ //If not an emergency,// employee is taken or takes themselves to the DMP of their choice. The employee or supervisor completes online University Claim Form.\\
-\\ 
-\\ 
 \\ \\
 To view policies, procedures, forms, and list of DMPs, please visit: [[https://www.cu.edu/content/workerscompensation|https://www.cu.edu/content/workerscompensation]] To view policies, procedures, forms, and list of DMPs, please visit: [[https://www.cu.edu/content/workerscompensation|https://www.cu.edu/content/workerscompensation]]
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 ==== Leave/Time Off (9-Month Faculty) ==== ==== Leave/Time Off (9-Month Faculty) ====
  
-Full-time nine-month faculty earn ½ month (11 business days) of sick leave at the completion of each academic year. This is tracked manually by SEHD HR. Please notify the SEHD HR and Payroll Coordinator (Jessica Coon) if you must take any sick leave. If you will miss a week or more of work, please contact the SEHD HR Director (Patricia Ball) for [[http://www.ucdenver.edu/about/departments/HR/FormsTemplatesProcesses/Documents/FMLguidelines.pdf|FMLA information]] or [[https://www.cu.edu/policies/aps/hr/5019.pdf|parental leave]] information. +Full-time nine-month faculty earn ½ month (11 business days) of sick leave at the completion of each academic year. This is tracked manually by SEHD HR. Please notify the SEHD HR and Payroll Coordinator (Kelley Patient) if you must take any sick leave. If you will miss a week or more of work, please contact the SEHD HR Manager (Theresa Anderson) for __FMLA information__ or __parental leave __information.
 ==== Leave/Time Off (Staff and 12-Month Faculty) ==== ==== Leave/Time Off (Staff and 12-Month Faculty) ====
  
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 Please note that annual leave (vacation) hours in excess of the maximum accrual allowed as of July 1<sup>st</sup> of each fiscal year are forfeited and “swept” from the system. Please note that annual leave (vacation) hours in excess of the maximum accrual allowed as of July 1<sup>st</sup> of each fiscal year are forfeited and “swept” from the system.
  
-**Resources for University Staff (F.K.A. Exempt Professionals):**\\\\ +**Resources for University Staff (F.K.A. Exempt Professionals):** \\ 
-[[https://www.cu.edu/regents/policy-11e-leave-policies-officers-exempt-professionals-and-faculty|Regent Policy 11.E - Leave Policies for Officers, Exempt Professionals, and Faculty]]+[[https://www.cu.edu/regents/policy/11|Regent Policy 11.E - Leave Policies for Officers, Exempt Professionals, and Faculty]]
  
 **Resources for State Classified Employees:** **Resources for State Classified Employees:**
  
-[[https://www.colorado.gov/pacific/sites/default/files/Rules%2001-14-15_1.pdf|State Personnel Rules and Administrative Policies]]+[[https://www.colorado.gov/pacific/sites/default/files/Rules 01-14-15_1.pdf|State Personnel Rules and Administrative Policies]]
  
-Leave requests are submitted to your supervisor through the UCD Access employee portal. See '''Submitting Leave Requests and Monthly Time Record '''below, under '''UCD ACCESS PORTAL '''section.+Leave requests are submitted to your supervisor through the UCD Access employee portal. See **Submitting Leave Requests and Monthly Time Record** below, under the [[:handbooks:pattern_of_administration#ucd_access_portal|UCD ACCESS PORTAL]] section.