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handbooks:pattern_of_administration

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handbooks:pattern_of_administration [2023/04/28 15:27] – [Academic Services] Patricia Ballhandbooks:pattern_of_administration [2024/04/17 21:33] (current) – [Enrollment and Scheduling Policies] Kelley Patient
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 ==== Assessment and Program Improvement Contacts ==== ==== Assessment and Program Improvement Contacts ====
  
-**To****ny Romero, **//Assessment Systems Manager & Senior Data Analyst// \\ +**Mary Lovit, **//Assessment Systems Manager & Senior Data Analyst// \\ 
-tony.romero@ucdenver.edu\\+mary.lovit@ucdenver.edu\\
 303-315-6346 303-315-6346
  
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 julie.obrian@ucdenver.edu\\ julie.obrian@ucdenver.edu\\
 303-315-6352 303-315-6352
 +
  
 ===== Finance and Budget ===== ===== Finance and Budget =====
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 ==== Fiscal support staff ==== ==== Fiscal support staff ====
  
-|**Patricia Ball, **//Assistant Dean of Finance and Human Resources// |**315-4947, **LSC 1142|+|**Patricia Ball, **//Assistant Dean of Finance and Human Resources// |**315-4947, **LSC 1143|
 |**Hiromi Agena**, //Associate Director of Finance// |**315-6320, **LSC 1121| |**Hiromi Agena**, //Associate Director of Finance// |**315-6320, **LSC 1121|
-|**Bolormaa (Bogi) Begzsuren, **//Associate Director of Grants and Auxiliary Services// |**315-4927, **LSC 606|+|**Patricia Ball, **//Interim SEHD Grants and Contracts Administration// |**315-4947, **LSC 1143|
 |**Daisy Salazar, **//Accountant// |**315-4921**, LSC 1122| |**Daisy Salazar, **//Accountant// |**315-4921**, LSC 1122|
 |**Keiko Goldman, **//Finance & HR Business Services Coordinator// |**315-4921**, LSC 1122| |**Keiko Goldman, **//Finance & HR Business Services Coordinator// |**315-4921**, LSC 1122|
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 ==== Services and Employee Expenses ==== ==== Services and Employee Expenses ====
  
-All personnel hiring, services and scope of work purchases must be pre-approved BEFORE the work has started. Please contact **Daisy Salazar** for general fund and professional development account purchases, **Hiromi Agena** for payroll related hiring and additional pay, **Bolormaa Begzsuren** for grant related purchases and **Tracy Lee **for Extended studies purchasing and services. If prior approval has not been obtained before the work or service begins, the University may deny reimbursement and this could become a personal expense to you.+All personnel hiring, services and scope of work purchases must be pre-approved BEFORE the work has started. Please contact **Daisy Salazar** for general fund, extended studies, and professional development account purchases and services, **Hiromi Agena** for payroll related hiring and additional pay, and **Jamie Purevsuren** for grant related purchases. If prior approval has not been obtained before the work or service begins, the University may deny reimbursement and this could become a personal expense to you.
 ==== Expense Reimbursement ==== ==== Expense Reimbursement ====
  
-All purchases must have prior approval from the budget authority (generally a faculty member’s program representative or their Associate Dean or the Dean) before reimbursements will be processed. This is best done through email with the approval copied or sent to the finance team. Original itemized receipts should be submitted to your corresponding Concur delegate. Contact **Daisy Salazar** for general fund and professional development account purchases, **Bolormaa Begzsuren** for grant related purchases and **Tracy Lee** for Extended Studies purchasing and services. Reminder: CU Denver is a tax exempt institution, so any sales tax incurred may not be reimbursable. Be sure and use the University tax exempt number when purchasing. The tax-exempt number appears on your Procurement Card (P-card).+All purchases must have prior approval from the budget authority (generally a faculty member’s program representative or their Associate Dean or the Dean) before reimbursements will be processed. This is best done through email with the approval copied or sent to the finance team. Original itemized receipts should be submitted to your corresponding Concur delegate. Contact **Daisy Salazar** for general fund, extended studies and professional development account purchases and services, and **Jamie Purevsuren** for grant related purchases.
 ==== General Purchasing and Supplies ==== ==== General Purchasing and Supplies ====
  
 **__When making a general purchase (see below for Technology Purchasing) using professional development funds or program funds:__ ** **__When making a general purchase (see below for Technology Purchasing) using professional development funds or program funds:__ **
  
-   - **FIRST**, contact your corresponding Concur delegate to ensure the funds are available; this must be done prior to purchase. Contact **Daisy Salazar**  for general fund and professional development account purchases, **Bolormaa Begzsuren**  for grant related purchases and **Tracy Lee**  for Extended Studies purchasing and services.+   - **FIRST**, contact your corresponding Concur delegate to ensure the funds are available; this must be done prior to purchase. Contact **Daisy Salazar**  for general fund, extended studies and professional development account purchases, and **Jamie Purevsuren**  for grant related purchases.
   - **SECOND**, submit a purchase/procurement request to by filling out the form found here: [[https://goo.gl/59eUaO|https://goo.gl/59eUaO]].   - **SECOND**, submit a purchase/procurement request to by filling out the form found here: [[https://goo.gl/59eUaO|https://goo.gl/59eUaO]].
-//Supplies must be ordered through the state vendor. //+//Supplies must be ordered through the state vendor, STAPLES, through our CU Marketplace vendor system. //
  
 Business cards should be ordered using the following link: [[http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx]] Business cards should be ordered using the following link: [[http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx|http://www.ucdenver.edu/about/departments/printing/Pages/OnlineOrdering.aspx]]
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   - You may use your travel card for meals but you should not exceed the applicable per diem rate for the locale in which you are traveling. If you exceed this amount, you will have to reimburse the University for the difference. If you pay for food using personal funds, you will be reimbursed up to or for the applicable per diem rate for the locale in which you are traveling. If the meal expense exceeds this amount, this is a personal expense to you and you will not be reimbursed.   - You may use your travel card for meals but you should not exceed the applicable per diem rate for the locale in which you are traveling. If you exceed this amount, you will have to reimburse the University for the difference. If you pay for food using personal funds, you will be reimbursed up to or for the applicable per diem rate for the locale in which you are traveling. If the meal expense exceeds this amount, this is a personal expense to you and you will not be reimbursed.
   - **__Keep itemized receipts for ALL expenses.__**  You will have to submit a conference agenda for any conference related expenses. The agenda must include a schedule of the conference including the meals that were provided by the conference.   - **__Keep itemized receipts for ALL expenses.__**  You will have to submit a conference agenda for any conference related expenses. The agenda must include a schedule of the conference including the meals that were provided by the conference.
-  - When you return, please immediately submit all receipts to your Concur delegate. Contact **Daisy Salazar**  for general fund and professional development account purchases, **Bolormaa Begzsuren**  for grant related purchases and **Tracy Lee**  for Extended Studies purchasing and services.+  - When you return, please immediately submit all receipts to your Concur delegate. Contact **Daisy Salazar**  for general fund and professional development account purchases, **Jamie Purevsuren**  for grant related purchases and **Jenna Ronnebaum** for Extended Studies purchasing and services.
   - You should reimburse CU for any personal expenses on your travel card at the time when you turn in your receipts, or if you have enough per diem to cover these expenses, your per diem will be reduced by this amount.   - You should reimburse CU for any personal expenses on your travel card at the time when you turn in your receipts, or if you have enough per diem to cover these expenses, your per diem will be reduced by this amount.
   - **Your travel expenses __MUST__  be reallocated within 90 days of the end of your trip or this becomes taxable income to you. This is a firm deadline that cannot be changed. Please allow your Concur delegate 2-3 weeks before the 90 day deadline to submit reimbursements on your behalf.**   - **Your travel expenses __MUST__  be reallocated within 90 days of the end of your trip or this becomes taxable income to you. This is a firm deadline that cannot be changed. Please allow your Concur delegate 2-3 weeks before the 90 day deadline to submit reimbursements on your behalf.**
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 ==== Student Travel ==== ==== Student Travel ====
  
-All student travel must be approved prior to making any travel arrangements by the faculty member or program paying for their expenses. Students are able to book their flight through Concur Travel & Expense System or Christopherson as long as they are provided with a speed type. Students are also able to submit a conference registration request using the SEHD Impact Form ([[https://ucdenverdata.formstack.com/forms/sehd_conference_registration|https://ucdenverdata.formstack.com/forms/sehd_conference_registration]]__) to have the conference registration handled by and paid for by SEHD. For all other expenses, students will have to use personal funds and then submit receipts for reimbursement upon their return to the corresponding Concur delegate. __Contact **Daisy Salazar**  for general fund and professional development account purchases, **Bolormaa Begzsuren**  for grant related purchases and **Tracy Lee**  for Extended Studies purchasing and services.+All student travel must be approved prior to making any travel arrangements by the faculty member or program paying for their expenses. Students are able to book their flight through Concur Travel & Expense System or Christopherson as long as they are provided with a speed type. Students are also able to submit a conference registration request using the SEHD Impact Form ([[https://ucdenverdata.formstack.com/forms/sehd_conference_registration|https://ucdenverdata.formstack.com/forms/sehd_conference_registration]]__) to have the conference registration handled by and paid for by SEHD. For all other expenses, students will have to use personal funds and then submit receipts for reimbursement upon their return to the corresponding Concur delegate. __Contact **Daisy Salazar**  for general fund, extended studies and professional development account purchases and services, and **Jamie Purevsuren**  for grant related purchases.
  
 ==== In-State Travel Procedures ==== ==== In-State Travel Procedures ====
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 | \\ **Alcoholic Beverages:** Not reimbursable in general; only covered when part of an official function, when entertainment account funds are available, and when proper University signatures have been obtained IN ADVANCE! This requires an Official Function form regardless of dollar amount. Not to be paid with sponsored project funds unless authorized by the sponsor.| | \\ **Alcoholic Beverages:** Not reimbursable in general; only covered when part of an official function, when entertainment account funds are available, and when proper University signatures have been obtained IN ADVANCE! This requires an Official Function form regardless of dollar amount. Not to be paid with sponsored project funds unless authorized by the sponsor.|
 | \\ **Lodging-Staying with Friends**: Travelers who arrange private lodging (staying with friends/family) can be reimbursed up to $25/day for associated costs.| | \\ **Lodging-Staying with Friends**: Travelers who arrange private lodging (staying with friends/family) can be reimbursed up to $25/day for associated costs.|
-| \\ **Mileage-Personal Vehicle: **Reimbursable, using the current State rate of $0.52 per mile, $.55 a mile for 4-wheel drive vehicles (when necessary for road conditions at the time of travel).|+| \\ **Mileage-Personal Vehicle: **Reimbursable, using the current State rate of $0.59 per mile, $.62 a mile for 4-wheel drive vehicles (when necessary for road conditions at the time of travel).|
 | \\ **Mileage vs. Airfare-Traveler’s Option**: Traveler will be reimbursed for driving cost (mileage, lodging, meal per diems) up to actual total flight cost (transportation to/from DIA, airfare, destination ground transportation). Calculation of airfare cost is based on lowest obtainable 14-day advance fare. If the traveler is planning on purchasing a flight outside of Concur, please talk to Daisy Salazar for required documentation to make sure reimbursement won’t be a problem. Traveler must declare annual leave for any additional days required as a result of alternative travel. Additional Information may be required.| | \\ **Mileage vs. Airfare-Traveler’s Option**: Traveler will be reimbursed for driving cost (mileage, lodging, meal per diems) up to actual total flight cost (transportation to/from DIA, airfare, destination ground transportation). Calculation of airfare cost is based on lowest obtainable 14-day advance fare. If the traveler is planning on purchasing a flight outside of Concur, please talk to Daisy Salazar for required documentation to make sure reimbursement won’t be a problem. Traveler must declare annual leave for any additional days required as a result of alternative travel. Additional Information may be required.|
 | \\ **Parking: **Reimbursable when it is a necessary part of the trip, e.g., parking at traveler’s destination, parking at DIA.| | \\ **Parking: **Reimbursable when it is a necessary part of the trip, e.g., parking at traveler’s destination, parking at DIA.|
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 If you have any additional questions about the SEHD financial system or processes, please feel free to call any of the fiscal staff for assistance. And if you are unsure about the how, why or who for anything please start with the fiscal staff listed above. If you have any additional questions about the SEHD financial system or processes, please feel free to call any of the fiscal staff for assistance. And if you are unsure about the how, why or who for anything please start with the fiscal staff listed above.
 +
  
 ====== Human Resources and Payroll ====== ====== Human Resources and Payroll ======
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 ==== Auraria Early Learning Center ==== ==== Auraria Early Learning Center ====
  
-The childcare center is for the entire Auraria campus community: [[http://www.ahec.edu/for-campus-faculty-staff/early-learning-center|http://www.ahec.edu/for-campus-faculty-staff/early-learning-center]] \\ +The childcare center is for the entire Auraria campus community: [[http://www.ahec.edu/for-campus-faculty-staff/early-learning-center|http://www.ahec.edu/for-campus-faculty-staff/early-learning-center]]\\ 
- \\+\\
 The child must be one year old and walking to be enrolled at the center. Open spots are filled by a lottery system, with students having the first choice for those spots. If after the student lottery there are spots left, faculty & staff have a lottery, and finally if there are still spots available they open them up to a lottery for the community. The child must be one year old and walking to be enrolled at the center. Open spots are filled by a lottery system, with students having the first choice for those spots. If after the student lottery there are spots left, faculty & staff have a lottery, and finally if there are still spots available they open them up to a lottery for the community.
  
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 Faculty members in the tenure track have limited term contracts. In the School of Medicine, tenure-eligible faculty members in the tenure track, may have limited, indeterminate or at will appointments. Once tenured, a faculty member holds a continuous appointment until retirement or resignation unless the faculty member leaves the university or is removed under provisions of the Laws of the Regents or Regent policy. Faculty members in the tenure track have limited term contracts. In the School of Medicine, tenure-eligible faculty members in the tenure track, may have limited, indeterminate or at will appointments. Once tenured, a faculty member holds a continuous appointment until retirement or resignation unless the faculty member leaves the university or is removed under provisions of the Laws of the Regents or Regent policy.
  
-**Assistant Professor:**  Assistant Professors appointed to tenure track positions should have the terminal degree appropriate to their field or its equivalent, plus some teaching experience. They should be well-qualified to teach at the undergraduate or graduate levels and possess qualifications for research or scholarship in a special field or clinical discipline.+**Assistant Professor:** Assistant Professors appointed to tenure track positions should have the terminal degree appropriate to their field or its equivalent, plus some teaching experience. They should be well-qualified to teach at the undergraduate or graduate levels and possess qualifications for research or scholarship in a special field or clinical discipline.
  
 **Associate Professor**: Associate Professors should have the terminal degree appropriate to their field or its equivalent, considerable successful teaching experience, and promising accomplishment in scholarship or in research. Normally the award of tenure accompanies appointment to or promotion to associate professor, except at the School of Medicine where tenure may be granted at any point in the faculty member’s career when he/she meets the School’s standards for tenure. **Associate Professor**: Associate Professors should have the terminal degree appropriate to their field or its equivalent, considerable successful teaching experience, and promising accomplishment in scholarship or in research. Normally the award of tenure accompanies appointment to or promotion to associate professor, except at the School of Medicine where tenure may be granted at any point in the faculty member’s career when he/she meets the School’s standards for tenure.
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 **Instructor**: Instructors usually have their master’s degree or its equivalent and should be otherwise well-qualified to teach. Full-time instructors within SEHD teach 8 courses (4 courses per semester). Instructors within SEHD are expected to engage in service activities (20% of load) within the program and school community. **Instructor**: Instructors usually have their master’s degree or its equivalent and should be otherwise well-qualified to teach. Full-time instructors within SEHD teach 8 courses (4 courses per semester). Instructors within SEHD are expected to engage in service activities (20% of load) within the program and school community.
  
-**Senior Instructor**: The rank of Senior Instructor permits higher recognition and salary than that of Instructor. Within the SEHD, senior instructors usually have a doctoral degree or its equivalent when hired. Instructors who receive their doctoral degree after being hired in SEHD may be promoted to Senior Instructor upon completion of a doctoral degree. Full-time senior instructors within SEHD teach 8 courses (4 courses per semester). Senior instructors are expected to engage in service activities (20% of load) within the program and school community. \\  \\ **CLINICAL TEACHING TRACK** \\  \\ The Clinical Teaching Track is intended for non-tenure track faculty who participate in a broad range of teaching, service, and scholarly activities. Clinical Teaching Track (CTT) appointees have comparable ranks to tenured faculty (i.e. Assistant, Associate and Full Professor). The teaching load for SEHD-funded CTT faculty members is 8 courses or 23-25 credit hours of instructional activity, depending on assigned workload.+**Senior Instructor**: The rank of Senior Instructor permits higher recognition and salary than that of Instructor. Within the SEHD, senior instructors usually have a doctoral degree or its equivalent when hired. Instructors who receive their doctoral degree after being hired in SEHD may be promoted to Senior Instructor upon completion of a doctoral degree. Full-time senior instructors within SEHD teach 8 courses (4 courses per semester). Senior instructors are expected to engage in service activities (20% of load) within the program and school community.\\ 
 +\\ 
 +**CLINICAL TEACHING TRACK** \\ 
 +\\ 
 +The Clinical Teaching Track is intended for non-tenure track faculty who participate in a broad range of teaching, service, and scholarly activities. Clinical Teaching Track (CTT) appointees have comparable ranks to tenured faculty (i.e. Assistant, Associate and Full Professor). The teaching load for SEHD-funded CTT faculty members is 8 courses or 23-25 credit hours of instructional activity, depending on assigned workload.
  
-**Assistant Professor**, Clinical Teaching Track \\  \\ Assistant professors, clinical teaching track hold a doctoral degree in a relevant field, have deep experience in the area in which they will teach in the SEHD, and have experience teaching at the college level as well. There must be evidence of teaching effectiveness at the university level as well as potential for service and research/scholarship that supports the program and the School+**Assistant Professor**, Clinical Teaching Track\\ 
 +\\ 
 +Assistant professors, clinical teaching track hold a doctoral degree in a relevant field, have deep experience in the area in which they will teach in the SEHD, and have experience teaching at the college level as well. There must be evidence of teaching effectiveness at the university level as well as potential for service and research/scholarship that supports the program and the School
  
-**Associate Professor**, Clinical Teaching Track \\  \\ In addition to the qualifications of an assistant professor, clinical teaching track, an associate professor, clinical teaching track is expected to have had substantial relevant and successful teaching and professional experience in the field. In addition, they must demonstrate the potential to meet the service and research/scholarship criteria for associate professor, clinical teaching track in the SEHD.+**Associate Professor**, Clinical Teaching Track\\ 
 +\\ 
 +In addition to the qualifications of an assistant professor, clinical teaching track, an associate professor, clinical teaching track is expected to have had substantial relevant and successful teaching and professional experience in the field. In addition, they must demonstrate the potential to meet the service and research/scholarship criteria for associate professor, clinical teaching track in the SEHD.
  
-**Professor**, Clinical Teaching Track \\  \\ In addition to the qualifications of an associate professor, a professor, clinical teaching track, is expected to have a record of excellence in teaching and in service, including evidence of leadership, and demonstrate the potential to meet the research/scholarship criteria for professor, clinical teaching track in the SEHD.+**Professor**, Clinical Teaching Track\\ 
 +\\ 
 +In addition to the qualifications of an associate professor, a professor, clinical teaching track, is expected to have a record of excellence in teaching and in service, including evidence of leadership, and demonstrate the potential to meet the research/scholarship criteria for professor, clinical teaching track in the SEHD.
  
 For more information, please see: For more information, please see:
  
-**Regent Laws and Policies: **  [[https://www.cu.edu/regents/policy-5l-policy-approved-faculty-titles|Regent Policy 5: Faculty]], [[https://www.cu.edu/ope/aps/5060|Administrative Policy Statement 0560 Appedix A: Faculty Titles]]+**Regent Laws and Policies: ** [[https://www.cu.edu/regents/policy-5l-policy-approved-faculty-titles|Regent Policy 5: Faculty]], [[https://www.cu.edu/ope/aps/5060|Administrative Policy Statement 0560 Appedix A: Faculty Titles]]
  
-**Office Faculty Affairs and Undergraduate Enrichment: **  [[https://www1.ucdenver.edu/offices/faculty-affairs/about-us/schools-and-colleges|School Primary Unit Criteria]]+**Office Faculty Affairs and Undergraduate Enrichment: ** [[https://www1.ucdenver.edu/offices/faculty-affairs/about-us/schools-and-colleges|School Primary Unit Criteria]]
  
 ==== SEHD Policy on Faculty Qualifications ==== ==== SEHD Policy on Faculty Qualifications ====
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 4) If relevant, evidence of student satisfaction in working with adult learners (such as FCQ scores of 4.0 or higher for renewal candidates). 4) If relevant, evidence of student satisfaction in working with adult learners (such as FCQ scores of 4.0 or higher for renewal candidates).
- 
-==== Employee Discount Offers ==== 
- 
-State of Colorado’s Work-Life Discount Program, UniverCity Key Program:[[https://www.ucdenver.edu/student-finances/discounts-deals|https://www.ucdenver.edu/student-finances/discounts-deals]] 
  
 ==== Employee Tuition Benefit ==== ==== Employee Tuition Benefit ====
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 ==== Leave/Time Off (9-Month Faculty) ==== ==== Leave/Time Off (9-Month Faculty) ====
  
-Full-time nine-month faculty earn ½ month (11 business days) of sick leave at the beginning of each academic year. This is tracked manually by SEHD HR. Please notify the SEHD HR team if you must take any sick leave. If you will miss 3 days or more of work, please contact the SEHD HR Manager for __[[https://www1.ucdenver.edu/docs/librariesprovider188/employee-relations-performace/fmluniversityguidelines.pdf?sfvrsn=f3393eb9_2|FMLA information]]__or __[[https://www.cu.edu/ope/aps/5062#tabs-12|parental leave]]__information.+Full-time nine-month faculty earn ½ month (11 business days) of sick leave at the beginning of each academic year. This is tracked manually by SEHD HR. Please notify the SEHD HR team if you must take any sick leave. If you will miss 3 days or more of work, please contact the SEHD HR Manager for __[[https://www1.ucdenver.edu/docs/librariesprovider188/employee-relations-performace/fmluniversityguidelines.pdf?sfvrsn=f3393eb9_2|FMLA information]]__ or __[[https://www.cu.edu/ope/aps/5062#tabs-12|parental leave]]__information.
  
 ==== Leave/Time Off (Staff and 12-Month Faculty) ==== ==== Leave/Time Off (Staff and 12-Month Faculty) ====
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 ==== Faculty Appointments and Pay ==== ==== Faculty Appointments and Pay ====
  
-Standard faculty appointments (tenure track and non-tenure track) are for one academic year, nine months. As of August 2022, appointment contract dates will align with the academic year. For academic year 2022-2023, pay dates will be August 15, 2022 through May 12, 2023. It is important to note that faculty contracts include the stipulation that they will begin work one week prior to the first day of each semester.+Standard faculty appointments (tenure track and non-tenure track) are for one academic year, nine months. As of August 2022, appointment contract dates will align with the academic year. For example, for academic year 2022-2023, pay dates will be August 15, 2022 through May 12, 2023. It is important to note that faculty contracts include the stipulation that they will begin work one week prior to the first day of each semester.
  
 Faculty may elect to have their nine-month salary spread over nine months or over twelve months: Faculty may elect to have their nine-month salary spread over nine months or over twelve months:
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   * 9 pay 12: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and July, partial paycheck in August (end date is the Friday before the AY 2023-24 contract starts)   * 9 pay 12: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and July, partial paycheck in August (end date is the Friday before the AY 2023-24 contract starts)
  
-Faculty contract payment schedule election runs annually in May, June, and part of July for each coming academic year. (This is a separate process from benefits enrollment in the UCD Access portal.) +Faculty contract payment schedule election runs annually in May, June, and part of July for each coming academic year. (This is a separate process from benefits enrollment in the UCD Access portal.) Once the choice has been communicated and payroll entered for the year, it cannot be changed until the next academic year. Please contact [[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]] if the form is not available in your employee portal, or if you have any questions.
- +
-Once the choice has been communicated and payroll entered for the year, it cannot be changed until the next academic year. +
- +
-Please contact [[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]] if the form is not available in your employee portal, or if you have any questions.+
  
 ==== Faculty Summer Pay ==== ==== Faculty Summer Pay ====
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 Faculty members must submit a completed Additional Pay Pre-Approval form to the SEHD Payroll Liaison (Hiromi Agena) **at least two weeks prior**  to starting the work (we request as much lead time as possible). Please contact Hiromi for the current form, which requires signatures from the Program Leader, the Assistant Dean, and the Dean. Please keep in mind that additional pay during the academic year is limited to 10% of your academic year salary. For more detail on this University policy, please see the [[https://www.cu.edu/content/faculty-handbook|University of Colorado Faculty Handbook]]. You may also obtain the campus rules regarding additional remuneration in the [[https://www.ucdenver.edu/policies/home/-in-category/campus/cu-denver|faculty compensation policy]]. Faculty members must submit a completed Additional Pay Pre-Approval form to the SEHD Payroll Liaison (Hiromi Agena) **at least two weeks prior**  to starting the work (we request as much lead time as possible). Please contact Hiromi for the current form, which requires signatures from the Program Leader, the Assistant Dean, and the Dean. Please keep in mind that additional pay during the academic year is limited to 10% of your academic year salary. For more detail on this University policy, please see the [[https://www.cu.edu/content/faculty-handbook|University of Colorado Faculty Handbook]]. You may also obtain the campus rules regarding additional remuneration in the [[https://www.ucdenver.edu/policies/home/-in-category/campus/cu-denver|faculty compensation policy]].
  
-==== Faculty Additional Remuneration for Consultative Services ====+==== Faculty Additional Remuneration for Consultative Services (One-Sixth Rule) ====
  
 From [[https://www.cu.edu/regents/policy/5|Regents Policy 5.C.4]]: With prior written approval by the dean or appropriate campus authority, faculty members shall be permitted to receive additional remuneration from sources outside the university so long as the activities generating the income do not exceed one-sixth of their time and effort ({{:human:ucd_one-sixth_rule_faqs.pdf|one-sixth rule FAQs}}  ). Outside work during leaves of absence shall be of concern only to the individual and the entity by which they are employed. From [[https://www.cu.edu/regents/policy/5|Regents Policy 5.C.4]]: With prior written approval by the dean or appropriate campus authority, faculty members shall be permitted to receive additional remuneration from sources outside the university so long as the activities generating the income do not exceed one-sixth of their time and effort ({{:human:ucd_one-sixth_rule_faqs.pdf|one-sixth rule FAQs}}  ). Outside work during leaves of absence shall be of concern only to the individual and the entity by which they are employed.
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 See [[https://www1.ucdenver.edu/offices/human-resources|Campus HR website]] for forms and information related to performance, such as evaluations, plans, disputes, etc., for Classified Staff, Exempt Professionals and Faculty. See [[https://www1.ucdenver.edu/offices/human-resources|Campus HR website]] for forms and information related to performance, such as evaluations, plans, disputes, etc., for Classified Staff, Exempt Professionals and Faculty.
  
-New employees must submit their initial university staff professional plan or classified staff Performance Management Plan (PMP) to SEHD HR at [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]] within the first 31 days of employment or job change (professional plans for university staff employees are submitted electronically [[https://forms.ucdenver.edu/secure/sehd_professional_plan|via Formstack]]). Supervisors should be copied on the email so we know it has been approved. Keep in mind, professional plans are a collaborative process between the employee and supervisor, addressing current initiatives and clear expectations.+New employees must submit their initial university staff performance evaluation plan or classified staff Performance Management Plan (PMP) with their supervisor's approval to SEHD HR at [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]] within the first 31 days of employment or job change. These plans are a collaborative process between the employee and supervisor, addressing current initiatives and goals, and setting clear expectations.
  
-**//Faculty and University Staff performance cycles are changing in 2021 and 2022://  **+More information, and the latest forms and timelines can be found here: [[https://wiki.cu.studio/human/reference-documents#performance_management|https://wiki.cu.studio/human/reference-documents#performance_management]]
  
-University staff performance cycles run January 1, 2021 – June 30, 2022, then July 1 to June 30 +Faculty and University Staff performance cycles run from July 1 – June 30 
- <font 11.0pt/inherit;;inherit;;inherit>each year thereafter</font> . + <font 11.0pt/inherit;;inherit;;inherit>each year</font> .
- +
-**//Classified Staff performance cycles are changing in 2022 and 2023: // **+
  
 Classified Staff performance cycles run Classified Staff performance cycles run
- <font 11.0pt/inherit;;inherit;;inherit>April 1, 2022 through July 31, 2023, which will shift classified staff to the new performance schedule and format. As of April 1, 2022, classified staff will be evaluated on a 5-point rating scale. Future performance cycles will run from August 1 to July 31 each year thereafter.</font>+ <font 11.0pt/inherit;;inherit;;inherit>from August 1 to July 31 each year.</font>
  
-Please incorporate SMART goals in your Professional Plan/PMP. **SMART**  goals are: +Please contact the SEHD HR team for guidance regarding performance issues and progressive discipline.
-  * **Specific **//(Who is involved, what should be accomplished, where will this occur?)// +
-  * **Measurable **//(Establish criteria for measuring outcomes and how to determine if objective is achieved//'. //'E.g. how much, how many, how do you know when it is accomplished?)// +
-  * **Ambitious/Attainable**//(Motivating but realistically attainable)// +
-  * **Results-Oriented/Relevant/Realistic**//(Aligns with the bigger picture. What is the expected result?)// +
-  * **Timely **//(Includes a specific time-frame for achieving objectives)// +
-Please contact the SEHD HR and Payroll Manager for guidance regarding performance issues and progressive discipline.+
  
 ==== Professional Learning and Development ==== ==== Professional Learning and Development ====
  
-The university provides a number of professional development opportunities for staff, including: +The university provides a number of professional development opportunities. So many that we gave them their own page on our wiki! That is here for your benefit: [[https://wiki.cu.studio/human/professional_development|https://wiki.cu.studio/human/professional_development]]
- +
-  * Learning & Development Team instructor-led trainings,:[[https://www1.ucdenver.edu/offices/human-resources/learning-development|https://www1.ucdenver.edu/offices/human-resources/learning-development]] +
-  * Courses offered through SkillSoft in your UCDAccess Portal +
-  * LinkedIn Learning, Coursera, and mroe: [[https://www.ucdenver.edu/offices/human-resources/learning-development/on-line-training-resources|https://www.ucdenver.edu/offices/human-resources/learning-development/on-line-training-resources]] +
-  * Ombuds Office trainings, Lunch & Learns, and book review blogs: [[https://www.ucdenver.edu/offices/ombudsoffice/our-services/trainings-offered|https://www.ucdenver.edu/offices/ombudsoffice/our-services/trainings-offered]]+
  
 ==== Searches, Promotions, Position Changes ==== ==== Searches, Promotions, Position Changes ====
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 To submit a request form to initiate a search, new hire, promotion, position changes, etc., please go to [[https://forms.ucdenver.edu/secure/sehd_hr_search|https://forms.ucdenver.edu/secure/sehd_hr_search]]. To submit a request form to initiate a search, new hire, promotion, position changes, etc., please go to [[https://forms.ucdenver.edu/secure/sehd_hr_search|https://forms.ucdenver.edu/secure/sehd_hr_search]].
  
-Please plan 2 months ahead for these requests whenever possible because there are many steps and partners in the process.+Please plan at least two months ahead for these requests whenever possible because there are many steps and partners in the process.
  
-For a search, we will ask you to provide funding information, an organizational chart for your team and a beginning job description for the role that we can work with as we go through the review process before posting. Please contact the SEHD HR and Payroll Manager for assistance (e.g. with job descriptions and pay rates) or with any questions or comments.+For a search, we will ask you to provide funding information, an organizational chart for your team and a beginning job description for the role that we can work with as we go through the review process before posting. Please contact the SEHD HR team for assistance (e.g. with job descriptions and pay rates) or with any questions or comments.
  
-Prior to starting the search process, all search committee member should have completed this course in Skillsoft in the past two years: CU Search Committee Training, Inclusive Recruiting Practices. Here is the link to the course: [[https://universityofcolorado.skillport.com/skillportfe/main.action?path=summary/CUSTOMER_DEFINED/_scorm12_cu_u00066_0001|https://universityofcolorado.skillport.com/skillportfe/main.action?path=summary/CUSTOMER_DEFINED/_scorm12_cu_u00066_0001]]+Prior to starting the search process, all search committee member should have completed this course in Skillsoft in the past two years: CU Search Committee Training, Inclusive Recruiting Practices. Here is the link to the course (log in to your portal [[http://my.cu.edu|my.cu.edu]] first and then click: [[https://universityofcolorado.skillport.com/skillportfe/main.action?path=summary/CUSTOMER_DEFINED/_scorm12_cu_u00066_0001|https://universityofcolorado.skillport.com/skillportfe/main.action?path=summary/CUSTOMER_DEFINED/_scorm12_cu_u00066_0001]]) or go to your Skillsoft tile and use this exact search term to find the course: "" 
 + 
 +=== Faculty Search Guidelines === 
 + 
 +The SEHD follows these steps in a faculty search: 
 + 
 +  - The Dean appoints a search chair and committee, ensuring that there is diverse representation. 
 +  - All search committee members must have completed the[[https://www1.ucdenver.edu/offices/human-resources/learning-development/required-training| required online CU search committee training]] within the past two years. 
 +  - Typically, a search orientation meeting is held (in-person, virtually, or hybrid) where the Dean gives a charge to the search committee, and the search process is reviewed. Representatives from the OE &/or our Associate Dean for EDI &/or a Search Advocate are usually invited. 
 +  - Open faculty positions are typically posted for view in a variety of places including but not limited to: 
 + 
 +  * CU automatically posts all positions in CU Careers, HigherEdJobs.com, InsideHigherEd.com and Colorado Workforce Center 
 +  * SEHD also may post in the Chronicle of Higher Education, Diverse Issues in Higher Education, Hispanic Outlook, Linked In, and SEHD Impact 
 +  * The search committee is encouraged to call and/or email targeted individuals 
 +  * SEHD HR will provide recruiting packets with the announcement and program/school info for meetings or conferences as needed upon request 
 +  * Committee members are encouraged to post on listservs of professional organizations and relevant professional journals
  
 ==== Student Employment ==== ==== Student Employment ====
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 **Spring (16 weeks, January – May) – 25 hours/max (or 50 hours per biweekly pay period)** **Spring (16 weeks, January – May) – 25 hours/max (or 50 hours per biweekly pay period)**
  
-**Summer (10 weeks, June – August) – 40 hours/max** <font 14px/inherit;;inherit;;inherit>.</font> In accordance with the Immigration and Naturalization Service (INS) regulations, international students may not work more than 20 hours per week—in total , regardless of the number of positions—while classes are in session during the Fall and Spring semesters.+**Summer (10 weeks, June – August) – 40 hours/max**. In accordance with the Immigration and Naturalization Service (INS) regulations, international students may not work more than 20 hours per week—in total , regardless of the number of positions—while classes are in session during the Fall and Spring semesters. Student employees who exceed the work hour limits (across all jobs, across all campuses) may become eligible for employee health benefits under the Affordable Care Act. In the event a student employee becomes eligible for benefits under the Affordable Care Act, employer benefits contributions will be proportionately charged to the department(s) where the student was employed when the limits were exceeded, regardless of where the student is currently employed. Departments may also be subject to additional administrative charges as a violation of this policy subjects the University to additional exposure under the Affordable Care Act. **Supervisor Responsibility:** Supervisors are responsible for communicating policy to their student employees. Students are responsible for communicating with their supervisor if they are no longer students or are scheduled to work more than the maximum total work hours allowed for all jobs. For biweekly students who track hours worked in MyLeave, the Supervisor will review and approve timesheets in MyLeave. The latest step-by-step guide is found here: [[https://www.cu.edu/docs/sbs-my-leave-supervisors|https://www.cu.edu/docs/sbs-my-leave-supervisors]]. If you will be taking leave or time away from work, please set up a proxy for your timesheet approvals to ensure that your student employees are paid in a timely manner. S <font 11pt/inherit;;inherit;;inherit>teps to set up the proxy are found in the step-by-step guide, around page 5.</font>
  
-Student employees who exceed the work hour limits (across all jobs, across all campuses) may become eligible for employee health benefits under the Affordable Care Act.+==== Termination of Employment ====
  
-In the event a student employee becomes eligible for benefits under the Affordable Care Act, employer benefits contributions will be proportionately charged to the department(s) where the student was employed when the limits were exceeded, regardless of where the student is currently employed. +When employees terminate employment, an official written notification which specifies the employee’s last day of employment to the supervisor and SEHD HR is required. SEHD HR will send an exit acknowledgement letter and an exit checklist to the employee. The employee will work with their supervisor, SEHD HR/Finance, SEHD IT and Ja'Net Hurt as needed for final business such as turning in keys, procurement/travel cards, ID badge, parking card, computer and tech equipment, and an office cleanout walkthrough. SEHD server/email access will generally be terminated at the end of the last date of employment. Retirees and CU alumni will have ongoing access to their University e-mail, along with limited portal access.
- +
-Departments may also be subject to additional administrative charges as a violation of this policy subjects the University to additional exposure under the Affordable Care Act. +
- +
-**Supervisor Responsibility:** +
- +
-Supervisors are responsible for communicating policy to their student employees. Students are responsible for communicating with their supervisor if they are no longer students or are scheduled to work more than the maximum total work hours allowed for all jobs. +
- +
-For biweekly students who track hours worked in MyLeave, the Supervisor will review and approve timesheets in MyLeave. The latest step-by-step guide is found here: [[https://www.cu.edu/docs/sbs-my-leave-supervisors|https://www.cu.edu/docs/sbs-my-leave-supervisors]]. If you will be taking leave or time away from work, please set up a proxy for your timesheet approvals to ensure that your student employees are paid in a timely manner. S +
- <font 11pt/inherit;;inherit;;inherit>teps to set up the proxy are found in the</font> step-by-step guide, around page 5 +
- <font 11pt/inherit;;inherit;;inherit>.</font> +
- +
-==== Termination of Employment ====+
  
-When employees terminate employment, an official written notification (which specifies the employee’s last day of employment) to the supervisor and the HR and Payroll Manager is required. The employee will also need to schedule an exit meeting with the HR and Payroll Coordinator for final business such as turning in keys, procurement/travel cards and identification. SEHD server/email access will be terminated at the end of the last date of employment.+Additional offboarding information is available here: [[https://www.cu.edu/employee-services/benefits-wellness/leaving-cu/leaving-cu-human-resources|Leaving CU]]
  
 ==== UCD Access Portal ==== ==== UCD Access Portal ====
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 Contact [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]] for assistance with the leave reporting system. Please submit your monthly timesheet as soon as possible after the last day of the month, but no later than the 5<sup>th</sup>   business day of the following month. Contact [[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]] for assistance with the leave reporting system. Please submit your monthly timesheet as soon as possible after the last day of the month, but no later than the 5<sup>th</sup>   business day of the following month.
  
-**Online Trainings (Mandatory for ALL faculty and staff)**+**Online Trainings (mandatory for all employees, including student employees)**
  
-//The university requires all employees to take the following mandatory online trainings within three months of hire://+The university requires all employees to take the following mandatory online trainings within three months of hire:
  
-CU: Discrimination and Harassment (Library ID number "scorm12_cu_u000**67**_0001")+  * Discrimination and Sexual Misconduct 
 +  * Information Security and Privacy Awareness
  
-CU: Information Security and Privacy Awareness (Library ID number "scorm12_cu_u000**63**_0001") +The university also requires additional trainings depending on the position, and that list of trainings is found here: [[https://www.ucdenver.edu/offices/human-resources/learning-development/required-training|https://www.ucdenver.edu/offices/human-resources/learning-development/required-training]]
- +
-//The university also requires employees to take several trainings depending on the position, //and that list of trainings is found here: [[https://www.ucdenver.edu/offices/human-resources/learning-development/required-training|https://www.ucdenver.edu/offices/human-resources/learning-development/required-training]]+
  
 **How to access the training courses:** **How to access the training courses:**
  
-- Log-in to the [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access Employee Portal]] using campus username and \password - Go to the CU Resources tab at the top of the page, if not your default home \page - Click on the NavBar in the top right corner of the screen, a pop-out menu will \appear - Click on CU Resources>Training>Start \SkillSoft - In the "Search for" field, enter the desired course title to launch or add to your training \plan - You may be required to take additional training, depending on your role (e.g. supervising classified staff, grants & contracts, fiscal code of ethics, etc.)+- Log-in to the [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access Employee Portal]] using campus username and password 
 + 
 +- Go to the CU Resources tab at the top of the page, if not your default home page 
 + 
 +- Click on the NavBar in the top right corner of the screen, a pop-out menu will appear 
 + 
 +- Click on CU Resources>Training>Start SkillSoft 
 + 
 +- In the Search field, enter the desired course title to launch or add to your training plan. It is usually necessary to use the long code in bold below as the **exact search term **to find the course: 
 +  * CU: Discrimination and Sexual Misconduct (Library ID number "**_scorm12_cu_u00067_0001**") 
 +  * CU: Information Security and Privacy Awareness (Library ID number "**_scorm12_cu_u00063_0001**")
  
 **Updating Emergency Contacts, Mailing or Physical Address** **Updating Emergency Contacts, Mailing or Physical Address**
  
-Log in to your [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access portal]] with your computer account username and password. Under the CU Resources tab (if not your default home page), click on My Info on the employee information tile. From here you will be able to update your mailing/home address, phone numbers, emergency contacts and email addresses.+Log in to your [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access portal]] with your computer account username and password. 
 + 
 +Under the CU Resources tab (if not your default home page), click on My Info on the employee information tile. 
 + 
 +From here you will be able to update your mailing/home address, phone numbers, emergency contacts and email addresses.
  
 **Viewing Your Pay Advice** **Viewing Your Pay Advice**
  
-Log in to your [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access portal]] with your computer account username and password. Under the CU Resources tab (if not your default home page), click on My Compensation on the Last Confirmed Check tile, then Pay Advice. You can also update your W-4 and Direct Deposit info here.+Log in to your [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCD Access portal]] with your computer account username and password. 
 + 
 +Under the CU Resources tab (if not your default home page), click on My Compensation on the Last Confirmed Check tile, then Pay Advice. 
 + 
 +You can also update your W-4 and Direct Deposit info here. 
 + <font 11pt/inherit;;inherit;;inherit>You can only make changes to your direct deposit account, once per day. If you need to save/update again, you will need to do so after midnight.</font> 
 + <font 10.0pt/inherit;;#505050;;inherit>Changes made by the 10<sup>th</sup> of each month will take effect for that month's payroll.</font> 
  
 ====== Information & Academic Technology ====== ====== Information & Academic Technology ======
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 PAR²A promotes optimum learning for all students through research and training on the roles, responsibilities, career development, preparation, supervision and employment of paraprofessionals and is designed for paraprofessionals, school professionals and administrators in public education. PAR²A promotes optimum learning for all students through research and training on the roles, responsibilities, career development, preparation, supervision and employment of paraprofessionals and is designed for paraprofessionals, school professionals and administrators in public education.
  
-===== Center for evidence-based education research (C-PEER) =====+===== Center for Practice Engaged Education Research (C-PEER) =====
  
 **//Kent Seidel, Founding Co-Director & Associate Professor; Julie Oxenford O’Brian, Co-Director & Assistant Research Professor// ** **//Kent Seidel, Founding Co-Director & Associate Professor; Julie Oxenford O’Brian, Co-Director & Assistant Research Professor// **
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 Our education research network matches educators and researchers with shared interests and complementary abilities to encourage collaboration on locally relevant research. We share results across the network in order to understand what works in education and to improve supports and outcomes for learners. Our education research network matches educators and researchers with shared interests and complementary abilities to encourage collaboration on locally relevant research. We share results across the network in order to understand what works in education and to improve supports and outcomes for learners.
 +
  
 ===== Faculty Research Support Center ===== ===== Faculty Research Support Center =====
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 ===== Enrollment and Scheduling Policies ===== ===== Enrollment and Scheduling Policies =====
  
-**//Face-to-Face and Hybrid Classes:// ** +**Face-to-Face and Hybrid Classes: ** 
-  - Set caps at 35, start a waitlist + 
-  - At 40, split into two sections of 20—sections must be same time and format+   - Set caps at 35, start a waitlist 
 +  - At 40, consider split into two sections of 20—sections must be same time and format
   - 32 enrolled triggers TA   - 32 enrolled triggers TA
   - No blanket minimum enrollment but courses with enrollments of 8-14 require approval to run   - No blanket minimum enrollment but courses with enrollments of 8-14 require approval to run
-  - Lecturer Pay 15-35 students = $4,750; <15 = Pro-rate = # of students/15 x $4,750; Minimum pay is $2,700+  - Lecturer Pay: Minimum of 15 students = $4,900; <15 = Pro-rate = # of students/15 x $4,900; Minimum pay is $2,800 
 + 
 +**Online Classes: **
  
-**//Online Classes:// ** 
   - Set caps at 30, start a waitlist   - Set caps at 30, start a waitlist
   - At 35, consider split into two sections.  New section must be on-line.   - At 35, consider split into two sections.  New section must be on-line.
   - 25 enrolled becomes eligible for TA   - 25 enrolled becomes eligible for TA
   - No blanket minimum enrollment but courses with enrollments of 8-14 require approval to run   - No blanket minimum enrollment but courses with enrollments of 8-14 require approval to run
-  - Lecturer Pay 15-35 students = $4,750; <15 = Pro-rate = # of students/15 x $4,750; Minimum pay is $2,700+  - Lecturer Pay: Minimum of 15 students = $4,900; <15 = Pro-rate = # of students/15 x $4,900; Minimum pay is $2,800
  
 **Doctoral-Level Classes:** **Doctoral-Level Classes:**
 +
   - Set caps at 30, start a waitlist   - Set caps at 30, start a waitlist
   - At 35, consider split into two sections—sections must be same time and format   - At 35, consider split into two sections—sections must be same time and format
   - 25 enrolled becomes eligible for TA   - 25 enrolled becomes eligible for TA
   - No blanket minimum enrollment but courses with enrollments of 8-14 require approval to run   - No blanket minimum enrollment but courses with enrollments of 8-14 require approval to run
-  - Lecturer Pay 15-35 students = $4,750; <15 = Pro-rate = # of students/15 x $4,750; Minimum pay is $2,700+  - Lecturer Pay: Minimum of 15 students = $4,900; <15 = Pro-rate = # of students/15 x $4,900; Minimum pay is $2,800 
 + 
 +**Type O (Practicum & Internship Courses):** 
 + 
 +  - Under 30 SCH, course will be pro-rated based off 30 SCH.
  
 __For CPE (D2) Courses:__  CPE staff members initiate the course scheduling process in consultation with program faculty each term. Each program is unique, but in general, CPE certificate programs are planned out a year at a time, with the specific course schedules (dates, meeting patterns, course locations) to be determined after instructors have been identified, at least two months before the course is scheduled to begin. CPE course schedules frequently do not align with campus term schedules. __For CPE (D2) Courses:__  CPE staff members initiate the course scheduling process in consultation with program faculty each term. Each program is unique, but in general, CPE certificate programs are planned out a year at a time, with the specific course schedules (dates, meeting patterns, course locations) to be determined after instructors have been identified, at least two months before the course is scheduled to begin. CPE course schedules frequently do not align with campus term schedules.
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 Many courses fill up quickly, students are encouraged to sign up for waitlists during registration when they find a course is full. Faculty are encouraged to allow waitlisted students to attend class until waitlists are dropped at midnight on the Monday of the second week of classes. This practice allows students who get enrolled from the waitlist to be in sync with the class. Consult the Academic Calendar for published deadlines each term. Note: CPE does not set up wait lists for most CPE courses, instead maintaining contact with CPE student groups and making adjustments to course caps as appropriate. Many courses fill up quickly, students are encouraged to sign up for waitlists during registration when they find a course is full. Faculty are encouraged to allow waitlisted students to attend class until waitlists are dropped at midnight on the Monday of the second week of classes. This practice allows students who get enrolled from the waitlist to be in sync with the class. Consult the Academic Calendar for published deadlines each term. Note: CPE does not set up wait lists for most CPE courses, instead maintaining contact with CPE student groups and making adjustments to course caps as appropriate.
 +
  
 ===== Types of Courses ===== ===== Types of Courses =====
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 ===== Teaching Assistants/Secondary Instructors ===== ===== Teaching Assistants/Secondary Instructors =====
  
-  * Faculty teaching on-campus will qualify for a teaching assistant (TA) if they have a class enrollment of over 32. Faculty will qualify for a TA for an online class (not hybrid) or doctoral class if it reaches 25 or more students. Teaching assistants will be hired according to the number of credit hours in the course and will be paid $1,750 to support a three credit hour course. A three hour course requires the TA to work 100 hours, while effort for courses with different loads is prorated accordingly.+  * Faculty teaching on-campus will qualify for a teaching assistant (TA) if they have a class enrollment of over 32. Faculty will qualify for a TA for an online class (not hybrid) or doctoral class if it reaches 25 or more students. Teaching assistants will be hired according to the number of credit hours in the course and will be paid $1,850 (beginning in January 2024) to support a three credit hour course. A three hour course requires the TA to work 100 hours, while effort for courses with different loads is prorated accordingly.
   * Teaching assistant (TA)/secondary instructor will be hired using the following guidelines: Teaching assistantships are offered first to graduate students. If there are no graduate students available to assist with a course, a secondary instructor may be hired into a lecturer position but at the TA pay rate. This appointment must otherwise be consistent with lecturer policy.   * Teaching assistant (TA)/secondary instructor will be hired using the following guidelines: Teaching assistantships are offered first to graduate students. If there are no graduate students available to assist with a course, a secondary instructor may be hired into a lecturer position but at the TA pay rate. This appointment must otherwise be consistent with lecturer policy.
   * To hire a TA, submit online request form through the [[https://forms.ucdenver.edu/secure/sehd_hr_new_hire|SEHD Impact]] site. The instructor will submit a brief written plan of the duties the TA will perform, including the number of hours required for those duties. Less than 3 credit hour-classes, pay and work hours are prorated. If this is the first online class in which the instructor has used a TA, the instructor is encouraged to obtain the advice of online experts from the Faculty Development Center in order to figure out how to best use a TA in an online class.   * To hire a TA, submit online request form through the [[https://forms.ucdenver.edu/secure/sehd_hr_new_hire|SEHD Impact]] site. The instructor will submit a brief written plan of the duties the TA will perform, including the number of hours required for those duties. Less than 3 credit hour-classes, pay and work hours are prorated. If this is the first online class in which the instructor has used a TA, the instructor is encouraged to obtain the advice of online experts from the Faculty Development Center in order to figure out how to best use a TA in an online class.
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 ==== Overloads ==== ==== Overloads ====
  
-Under certain circumstances, faculty may have the opportunity to teach an additional course during the academic year for overload pay at the lecturer rate; this rate is the same whether the course originates from main campus or CPE instruction (pay may be prorated if enrollment is insufficient to support the full lecturer rate). In main campus and CPE, usually no more than one overload course will be approved for a faculty member during any one FY and the overload pay is at the lecturer rate for additional academic year remuneration. Overloads must be part of a faculty member’s professional plan and be approved through the additional remuneration process as well. Overloads are strongly discouraged for tenure-track faculty members who have not yet earned tenure; occasional exceptions may be made with the Dean’s approval.+Under certain circumstances, faculty may have the opportunity to teach an additional course during the academic year for overload pay at the lecturer rate; this rate is the same whether the course originates from main campus or CPE instruction (pay may be prorated if enrollment is insufficient to support the full lecturer rate). For the current Lecturer rate, see this section: [[https://wiki.cu.studio/handbooks/pattern_of_administration#enrollment_and_scheduling_policies|https://wiki.cu.studio/handbooks/pattern_of_administration#enrollment_and_scheduling_policies]] 
 + 
 +In main campus and CPE, usually no more than one overload course will be approved for a faculty member during any one FY and the overload pay is at the lecturer rate for additional academic year remuneration. Overloads must be part of a faculty member’s professional plan and be approved through the additional remuneration process as well. Overloads are strongly discouraged for tenure-track faculty members who have not yet earned tenure; occasional exceptions may be made with the Dean’s approval. 
  
 ===== Regular Faculty Summer and Maymester Teaching and Pay ===== ===== Regular Faculty Summer and Maymester Teaching and Pay =====
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   * Meet requirements put forth by campus administration   * Meet requirements put forth by campus administration
  
-**//Curriculum Committee Deadline Requirements:// **+**//Curriculum Committee Deadline Requirements://  **
  
 To ensure that the Curriculum Committee has time to review the credentials for each new Lecturer before the start of classes, please use the following deadline dates to help you plan ahead for the hiring process: To ensure that the Curriculum Committee has time to review the credentials for each new Lecturer before the start of classes, please use the following deadline dates to help you plan ahead for the hiring process:
  
-  * Teaching in Summer or Fall semester – must submit Hire Request Form details by **April 30th.** +  * Teaching in Summer or Fall semester – submit Hire Request Form details by **April 22, 2024.** 
-  * Teaching in Spring semester – must submit Hire Request Form details by **November 30th.**+  * Teaching in Spring semester – submit Hire Request Form details by **November 30, 2023.**
  
 **//Program://**  Maintain list of courses for which you may need instructors. **//Program://**  Maintain list of courses for which you may need instructors.
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   * As you are making plans for summer-fall-spring courses, please begin to create a list of courses for which you anticipate needing lecturers.   * As you are making plans for summer-fall-spring courses, please begin to create a list of courses for which you anticipate needing lecturers.
   * SEHD HR will maintain a lecturer pool posting through CU Careers. All new lecturers must apply to this posting.   * SEHD HR will maintain a lecturer pool posting through CU Careers. All new lecturers must apply to this posting.
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 //*The CV and external support letter will be pulled from the candidate’s CU Careers application, and uploaded with the faculty letter of support to Box for Curriculum Committee review.// //*The CV and external support letter will be pulled from the candidate’s CU Careers application, and uploaded with the faculty letter of support to Box for Curriculum Committee review.//
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 ===== Samples Letter of Support from Program ===== ===== Samples Letter of Support from Program =====
handbooks/pattern_of_administration.1682695658.txt.gz · Last modified: 2023/04/28 15:27 by Patricia Ball