handbooks:program_leaders_handbook
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handbooks:program_leaders_handbook [2020/06/16 16:08] – [Office of Admissions and Outreach] Sandy Mondragon | handbooks:program_leaders_handbook [2020/06/16 16:10] – [Academic Services Resources] Sandy Mondragon | ||
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|1 year before start of term|Submit course schedules to [[SHAKIRA.ANDERSON@UCDENVER.EDU|Shakira Anderson]] \\ | |1 year before start of term|Submit course schedules to [[SHAKIRA.ANDERSON@UCDENVER.EDU|Shakira Anderson]] \\ | ||
+ | |6 weeks before start of term|Enrollment Reports are sent to Program Leaders for early appraisal of enrollment| | ||
+ | |4 weeks before start of term|Program leaders keep faculty and lecturers informed of possible cancellations/ | ||
+ | |2 weeks before start of term|Program leaders work with AD to identify when courses should be cancelled and communicate with lecturers regarding course cancellations/ | ||
+ | |||
+ | ====== New Lecturer Hiring Program ====== | ||
+ | |||
+ | If you would like to hire a new lecturer (i.e. someone who has not taught for us within the last three years or has never taught for us), please fill out the applicable form on IMPACT: | ||
+ | |||
+ | * [[https:// | ||
+ | * Lecturer must apply to Lecturer pool posting in Jobs@CU: | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | |||
+ | PLEASE NOTE: All new lecturers __must __apply online before being hired | ||
+ | |||
+ | We strongly encourage you to review the [[https:// | ||
+ | |||
+ | Please submit all lecturer hire requests as far in advance as possible to ensure all paperwork is completed before start of term. This particularly includes: | ||
+ | |||
+ | * Background Checks: Remember that new hires cannot start their position until the background check is completed and they have received notification from campus HR that they have passed. This process can take anywhere from 1 to 3 weeks. | ||
+ | * CU SIS/CANVAS: It may take the Course Registrar several weeks to grant this access. | ||
+ | |||
+ | Please see [[THERESA.ANDERSON@UCDENVER.EDU|Theresa Anderson]], Human Resources and Payroll Managerfor more information. | ||
+ | |||
+ | ===== D2 – Continuing & Professional Education (CPE) ===== | ||
+ | |||
+ | All program areas work, to some degree, with D2, our off-campus and partnerships delivery unit. Sometimes this includes offering individual classes, sometimes certificate programs, other times by approving coursework to “transfer in” from a partnership or PD offering. The program earns 10% of the total revenue from D2 offerings. Each program area assigns a representative to act as liaison to D2, to approve courses, instructors, | ||
+ | |||
+ | Contact Shannon Hagerman, Executive Director, Continuing and Professional Education | ||
+ | |||
+ | (CPE)for questions or comments, [[Shannon.Hagerman@ucdenver.edu|]]. | ||
+ | |||
+ | ===== Faculty Affairs Duties ===== | ||
+ | |||
+ | * Assist your faculty with developing their professional plans. | ||
+ | * Review Instructors, | ||
+ | * Mentor Instructor/ | ||
+ | * Assist faculty with student’s issues and concerns. | ||
+ | |||
+ | Please contact Associate Dean for Faculty Affairs, Dorothy Garrison-Wade with Faculty Affairs issues and concerns. | ||
+ | |||
+ | ===== Finances and Human Resources Duties ===== | ||
+ | |||
+ | * Review monthly program financial reports and report any discrepancies or problems to Assistant Dean [[patricia.ball@ucdenver.edu|Patricia Ball]]. | ||
+ | * Monitor faculty course load and make sure faculty have the appropriate numbers of courses to fulfill workload. | ||
+ | * Prepare and submit program budgets at the beginning of the academic year. | ||
+ | * Approve expenditures of program area funds for items such as travel, conference expenses, and professional resources. | ||
+ | |||
+ | ===== Marketing Duties ===== | ||
+ | |||
+ | Collaborate as needed as a program liaison on: | ||
+ | |||
+ | * Planning for marketing new and current offerings within your program | ||
+ | * Providing input/ | ||
+ | * Providing input/ | ||
+ | * Providing input/ | ||
+ | * Providing input/ | ||
+ | * Interfacing with the marketing director on marketing program events (i.e. alumni events, panel discussions, | ||
+ | * Meeting with the marketing director to discuss PR (media relations) ideas/ | ||
+ | * Trying to make sure your program handouts/ | ||
+ | |||
+ | Please contact [[JULIA.CUMMINGS@UCDENVER.EDU|Julia Cummings]], Marketing Director, with ideas, questions, or concerns. | ||
+ | |||
+ | ===== Technology Related Duties ===== | ||
+ | |||
+ | Collaborate as-needed as a program-liaison on: | ||
+ | |||
+ | * development of digital teaching & learning, e.g. analysis and development of online programs, online/ | ||
+ | * development of digital student support services, e.g. customer relationship management (CRM), web development, | ||
+ | * school-wide infrastructure initiatives, | ||
+ | * program-level technology purchasing and planning, e.g. program needs/ | ||
+ | |||
+ | Please contact [[BRAD.HINSON@UCDENVER.EDU|Brad Hinson]], Assistant Dean of Information & Academic Technology with ideas, questions, or concerns. | ||
+ | |||
+ | ===== Advising & Student Services Management ===== | ||
+ | |||
+ | * Admissions Decisions for the Program Area are completed in a timely and thorough manner. | ||
+ | * Arranging for program faculty to attend New Student Orientations as requested. | ||
+ | * Working closely with Program Advisers and Faculty Advisers to hold program and individual advising sessions. Make sure that all advising forms are accurate. Acting to solve student problems that the program adviser or individual faculty cannot resolve. | ||
+ | * Adding new information & making corrections to Student Handbooks. | ||
+ | * Making sure that processes and deadlines for professional learning assessments, | ||
+ | * Organizing selection of an outstanding graduate for the program area for summer/fall and spring graduation. | ||
+ | * Encouraging faculty to attend graduation and the SEHD graduation party. | ||
+ | |||
+ | Please contact: [[SANDY.MONDRAGON@UCDENVER.EDU|Sandy Mondragon]], | ||
+ | |||
+ | ===== Course Scheduling & Enrollment Management ===== | ||
+ | |||
+ | * Coordinate course enrollment decisions, including splitting, or cancelling courses when necessary. | ||
+ | * Connect with Instructors/ | ||
+ | |||
+ | ====== Important Semester Deadines for Scheduling & Enrollment Management ====== | ||
+ | |||
+ | |1 year before start of term|Submit course schedules to [[SHAKIRA.ANDERSON@UCDENVER.EDU|Shakira Anderson]] \\ | ||
|6 weeks before start of term|Enrollment Reports are sent to Program Leaders for early appraisal of enrollment| | |6 weeks before start of term|Enrollment Reports are sent to Program Leaders for early appraisal of enrollment| | ||
|4 weeks before start of term|Program leaders keep faculty and lecturers informed of possible cancellations/ | |4 weeks before start of term|Program leaders keep faculty and lecturers informed of possible cancellations/ | ||
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* [[http:// | * [[http:// | ||
* [[https:// | * [[https:// | ||
- | * [[http://www.ucdenver.edu/ | + | * [[https://www1.ucdenver.edu/ |
If you have any questions or would like in-person training please contact [[Erika.Larson@ucdenver.edu|Erika Larson]]. | If you have any questions or would like in-person training please contact [[Erika.Larson@ucdenver.edu|Erika Larson]]. | ||
+ | |||
+ | ====== Useful Contacts ====== | ||
+ | |||
+ | |Hiromi Agena \\ //Associate Director of Finance// |303-315-6320 \\ LSC 1121 \\ [[HIROMI.AGENA@UCDENVER.EDU|]]| | ||
+ | |Shakira Anderson \\ // | ||
+ | |Theresa Anderson \\ //HR and Payroll Manager// |303-315-6331 \\ LSC 1142 \\ [[THERESA.ANDERSON@UCDENVER.EDU|]]| | ||
+ | |Patricia Ball \\ //Assistant Dean for Finance and HR // |303-315-4947 \\ LSC 1142 \\ [[PATRICIA.BALL@UCDENVER.EDU|]]| | ||
+ | |Scott Bauer \\ //Associate Dean for// //Advanced Education and Doctoral Programs// |303- 315-0285 \\ LSC 612 \\ [[SCOTT.BAUER@UCDENVER.EDU|]]| | ||
+ | |Julia Cummings \\ //Marketing Director// |303-315-6339 \\ LSC 1141 \\ [[JULIA.CUMMINGS@UCDENVER.EDU|]]| | ||
+ | |Dorothy Garrison-Wade \\ //Associate Dean for Faculty Affairs// |303-315-4957 \\ LSC 644 \\ [[DOROTHY.GARRISON-WADE@UCDENVER.EDU|]]| | ||
+ | |Marlinda Hines \\ // | ||
+ | |Brad Hinson \\ //Assistant Dean// //Info & Academic Technology// | ||
+ | |JáNet Hurt \\ //Assistant to the Dean// |303-315-6343 \\ LSC 1145 \\ [[JANET.HURT@UCDENVER.EDU|]]| | ||
+ | |Rebecca Kantor \\ //Dean// |303-315-6343 \\ LSC 1146 \\ [[REBECCA.KANTOR@UCDENVER.EDU|]]| | ||
+ | |Sandy Mondragon \\ //Assistant Dean for Student Success & Enrollment Management// | ||
+ | |JulieO’Brian \\ //Executive Director of Assessment and Program Improvement// | ||
+ | |Daisy Salazar \\ // | ||
+ | |Rebecca Schell \\ //Academic Services Manager// |303-315-4879 \\ LSC 706 \\ [[REBECCA.SCHELL@ucdenver.edu|REBECCA.SCHELL@UCDENVER.EDU]]| | ||
+ | |Barbara Seidl \\ //Associate Dean for Academic Programs and Undergraduate Experiences// | ||
+ | |Jenna Stanford \\ //HR and Payroll Coordinator// | ||
+ | |Lorrie Vigil \\ //Assistant to the Associate Deans// |303-315-0086 \\ LSC 617 \\ [[LORRIE.VIGIL@UCDENVER.EDU|]]| | ||
+ | |||
+ | ====== Program Leaders - Semester Calendar ====== | ||
+ | |||
+ | | \\ FALL SEMESTER||||||| | ||
+ | | \\ AUGUST| \\ SEPTEMBER| \\ OCTOBER|| \\ NOVEMBER|| \\ DECEMBER| | ||
+ | | \\ Attend Program Leaders Meeting \\ \\ Review Financial Reports \\ \\ Create New Program Budget \\ \\ Monitor faculty course load & make sure faculty have appropriate courses. \\ \\ Work with AD to make course enrollment decisions, cancelling courses. \\ \\ Appoint a liaison to work with CPE/D2 . \\ \\ Appoint a marketing liaison to with Julia Cummings on marketing your program. The same person might also act as the program liaison to Jason Clark around Open Houses and other ways to attract new students. \\ \\ Decide how the program area will handle admission files & make admissions decisions for the year. \\ \\ Coordinate which faculty from the program area will attend Open Houses, New Student Orientations, | ||
+ | | \\ S P R I N G S E M E S T E R||||||| | ||
+ | | \\ JANUARY| \\ FEBRUARY| \\ MARCH| \\ APRIL|| \\ MAY|| | ||
+ | | \\ Attend Program Leaders Meeting \\ \\ Review Financial Reports \\ \\ Monitor faculty course load & make sure faculty have appropriate courses. \\ \\ Work with AD to make course enrollment decisions, cancelling courses. \\ \\ Assist your faculty with developing their professional plans. \\ \\ Draft agendas for Program \\ \\ Meetings and lead the meetings.| \\ Attend Program \\ \\ Leaders Meeting \\ \\ Review Financial \\ \\ Reports \\ \\ Review Instructors, | ||
+ | |||
+ | | \\ S U M M E R S E M E S T E R|| | ||
+ | | \\ JUNE| \\ JULY| | ||
+ | | \\ Work with AD to make course enrollment decisions, cancelling courses \\ \\ Meet the late June deadline for closing of the yearly budget after a careful check of expenditures. \\ \\ Answer advising questions that the Program Adviser cannot handle especially if other faculty are not working for the summer. This occurs from mid May to mid August. \\ \\ Handle student issues that may arise during the summer.| \\ Answer advising questions that the Program Adviser cannot handle especially if other faculty are not working for the summer. This occurs from mid-May to mid-August. \\ \\ Handle student issues that may arise during the summer. \\ \\ Monitor portfolio and MA exam processes in early July. Who will evaluate portfolios and exams? All decisions made and reported to Academic Services in a timely manner. \\ \\ Begin processes to hire and/or assign honoraria if additional sections for Fall are anticipated. Consider whether to cancel classes that are not filling. \\ \\ .| | ||
+ | |||
+ | \\ | ||
+ | |||
====== Useful Contacts ====== | ====== Useful Contacts ====== |
handbooks/program_leaders_handbook.txt · Last modified: 2024/03/25 15:01 by Kelley Patient