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human:student_hiring_guide

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human:student_hiring_guide [2024/11/19 13:38] – [RA/GA Hiring Guide] Kelley Patienthuman:student_hiring_guide [2025/03/14 15:44] (current) – [RA/GA Hiring Guide] Kelley Patient
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   * There is no formal process for vetting candidates, once you find a student you’d like to hire, proceed to New Hire Request.   * There is no formal process for vetting candidates, once you find a student you’d like to hire, proceed to New Hire Request.
  
-==== New Hire Request ====+==== Pay Ranges for undergraduate student employees, and job codes ====
  
-Once you have a student in mind… **Please anticipate several weeks for hiring paperwork processing **  (even if the student is a current employee) – onboarding requirements include completing a background check, employment verification, and other on-boarding steps. Generally, the more advance notice we can have, the smoother the onboarding can be for you and the new colleague.+Denver minimum wage $18.81/hour as of 1/1/2025.
  
-  * Submit the [[https://ucdenverdata.formstack.com/forms/sehd_hr_new_hire|Hire Request Form]] (select Student from the drop-down menu) using your requested details.+CU Denver Pay Rate:
  
-  * The submitted form will automatically notify the SEHD HR team of your hire request.+Student Assistant I, job code 4101, $18.81/hr
  
-  * SEHD HR will review the details you requested and contact you for clarification or recommendation adjustments.+Student Assistant II, job code 4102, $18.81 - $19.34/hr 
 + 
 +Student Assistant III, job code 4103, $18.81 - $20.28/hr
  
-==== Pay Ranges ====+Student Assistant IV, job code 4104, $18.81 - $21.16/hr
  
-|   \\ +Student Assistant V, job code 4105, $18.81 - $22.00/hr
-   CU Denver|   \\ +
-   Student Assistant I|   \\ +
-   Student Assistant II|   \\ +
-   Student Assistant III|   \\ +
-   Student Assistant IV|   \\ +
-   Student Assistant V|   \\ +
-   Student Assistant VI| +
-|   \\ +
-   Pay Rate:|   \\ +
-   $18.29 - $18.36/hr|   \\ +
-   $18.29 - $19.34/hr|   \\ +
-   $18.29 - $20.28/hr|   \\ +
-   $18.29 - $21.16/hr|   \\ +
-   $18.29 - $22.00/hr|   \\ +
-   $18.29 - $26.86/hr|+
  
-Denver minimum wage is $18.29/hour, as of 1/1/2024, and increasing to $18.81/hour as of 1/1/2025.+Student Assistant VI, job code 4106, $18.81 - $26.86/hr
  
 ==== Pay Timing Standards ==== ==== Pay Timing Standards ====
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   * You will also be cc’d on the last piece of hiring email correspondence regarding timesheets (if applicable), required trainings (if applicable) and the student handbook.   * You will also be cc’d on the last piece of hiring email correspondence regarding timesheets (if applicable), required trainings (if applicable) and the student handbook.
 +
 +==== New Hire Request ====
 +
 +Once you have a student in mind… **Please anticipate several weeks for hiring paperwork processing **  (even if the student is a current employee) – onboarding requirements include completing a background check, employment verification, and other on-boarding steps. Generally, the more advance notice we can have, the smoother the onboarding can be for you and the new colleague.
 +
 +  * Submit the [[https://ucdenverdata.formstack.com/forms/sehd_hr_new_hire|Hire Request Form]] (select Student from the drop-down menu) using your requested details.
 +  * The submitted form will automatically notify the SEHD HR team of your hire request.
 +  * SEHD HR will review the details you requested and contact you for clarification or recommendation adjustments.
  
 ==== Grant-Funded positions ==== ==== Grant-Funded positions ====
  
-If the position is grant funded, it is helpful to include a note that the position is contingent upon grant funding. In the past, SEHD HR has used this wording in the letter of offer: \\ +If the position is grant funded, it is helpful to include a note that the position is contingent upon grant funding. In the past, SEHD HR has used this wording in the letter of offer: \\ //This is a grant-funded position. Continuation of the position and tuition assistance is entirely dependent on the continued availability of the grant funds. //
-//This is a grant-funded position. Continuation of the position and tuition assistance is entirely dependent on the continued availability of the grant funds. //+
  
 ==== SEHD Students working for other CU Denver Teams ==== ==== SEHD Students working for other CU Denver Teams ====
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 ==== Limit of Hours Worked ==== ==== Limit of Hours Worked ====
 + <font 12.0pt/inherit;;inherit;;inherit>Graduate students who hold full-time assistantships (20-25 hours per week) are** generally not eligible for additional work at CU**. If there are occasional special opportunities, requests for exceptions can be made by the supervisor to the Dean.</font>
  
 Refer to the [[https://www.ucdenver.edu/lynxconnect/career-center/job-search/student-employment|student employment ]]handbook, especially the section on “Work Hour Regulation.” This resource is regularly updated and should be checked first, but as of Nov 2024… Refer to the [[https://www.ucdenver.edu/lynxconnect/career-center/job-search/student-employment|student employment ]]handbook, especially the section on “Work Hour Regulation.” This resource is regularly updated and should be checked first, but as of Nov 2024…
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 International Students: In accordance with the Immigration and Naturalization Service (INS) regulations, international students may not work more than 20 hours per week—in total, regardless of the number of positions—while classes are in session during the Fall and Spring semesters. During the Summer semester, and when the University is on an official break and/or no classes are in session, international students may work on campus in a student hourly position, up to, but not more than, 40 hours a week. Additional employment for international students is prohibited under [8 CFR 214.2 (f)(9)(i) and at 22 CFR 62.23 (g)(2)(iii)]." International Students: In accordance with the Immigration and Naturalization Service (INS) regulations, international students may not work more than 20 hours per week—in total, regardless of the number of positions—while classes are in session during the Fall and Spring semesters. During the Summer semester, and when the University is on an official break and/or no classes are in session, international students may work on campus in a student hourly position, up to, but not more than, 40 hours a week. Additional employment for international students is prohibited under [8 CFR 214.2 (f)(9)(i) and at 22 CFR 62.23 (g)(2)(iii)]."
  
----+—
  
 [[https://www.ucdenver.edu/docs/librariesprovider134/student-employment/student-hourly-employment-handbook.pdf?sfvrsn=3691c0ba_4|Student Hourly employees]] who are graduating may work to the end of the semesters pay period, and do NOT need to end their position after the last day of classes and/or finals week. [[https://www.ucdenver.edu/docs/librariesprovider134/student-employment/student-hourly-employment-handbook.pdf?sfvrsn=3691c0ba_4|Student Hourly employees]] who are graduating may work to the end of the semesters pay period, and do NOT need to end their position after the last day of classes and/or finals week.
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 Graduate students may be eligible for FAMLI leave as of January 1, 2024, and will work through the application review process with CU's leave team to determine their options Graduate students may be eligible for FAMLI leave as of January 1, 2024, and will work through the application review process with CU's leave team to determine their options
  
-==== Pay Ranges ====+==== Pay Ranges for graduate student employees, and job codes ====
  
-Common pay rates for SEHD graduate student positions in 2024 are as follows.\\+Common pay rates for SEHD graduate student positions in 2025 are as follows. We must be above the minimum wage at least, which is $18.81 in 2025.\\
 \\ \\
-Research Assistant –> $20 - $25 per hour+Research Assistant, job code 1505, $20 - $25 per hour
  
-Graduate Assistant –> $19 - $23 per hour+Graduate Assistant, job code 1502, $19 - $23 per hour
  
 Masters level students tend to be more in the $19 + range\\ Masters level students tend to be more in the $19 + range\\
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 ==== Advertising for SEHD student positions ==== ==== Advertising for SEHD student positions ====
  
-Student positions are posted on Handshake and renewed each semester. The job ad template was created in 2021, in collaboration with Sandy Mondragon.+General student positions are posted on Handshake and renewed each semester. We use a job ad template which was created in 2021, in collaboration with Sandy Mondragon.
  
-Template text: +Applications must be received by the semester deadline (July 31 for fall, December 31 for spring, and April 30 for summer) in order to be considered when a position becomes available. Applications will be cleared each semester.
- +
----- +
- +
-This is an open continuous posting for you to express interest in working for the School of Education & Human Development when a position becomes available. +
- +
-Job Description (specific to each job title, for ex: Graduate Assistant ….) +
- +
-Fall Deadline: July 31 +
- +
-Spring Deadline: December 31 +
- +
-Summer Deadline: April 30 +
- +
-Applications must be received by the deadline in order to be considered when a position becomes available. Applications will be cleared each semester as positions are filled; you must resubmit your application each semester to be considered. +
- +
-Please include in your cover letter the name of the degree program area you are enrolled in. +
- +
-For more information about the SEHD, please visit our website: [[https://education.ucdenver.edu/|https://education.ucdenver.edu/]] +
- +
-For more information about Student Employment at the University, please visit this website: [[https://www.ucdenver.edu/lynxconnect/career-center/student-employment|https://www.ucdenver.edu/lynxconnect/career-center/student-employment]] +
- +
-Please address any inquiries about the application process or submission of application materials to: [[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]]+
  
 If there is a specific need (approved student position through department/individual budget), a position search can be posted on Handshake. In order to do this, a Formstack must be completed, found here: [[https://ucdenverdata.formstack.com/forms/sehd_hr_search|HR Search Form - Formstack]] (Select Student from drop down menu). If there is a specific need (approved student position through department/individual budget), a position search can be posted on Handshake. In order to do this, a Formstack must be completed, found here: [[https://ucdenverdata.formstack.com/forms/sehd_hr_search|HR Search Form - Formstack]] (Select Student from drop down menu).
  
----- +==== To Hire a Graduate Student ====
- +
-==== To Hire a Student ====+
  
 Once a student has been identified, a few hiring steps need to be taken. **Please anticipate several weeks for hiring paperwork processing **  (even if the student is a current employee). Onboarding requirements include completing a background check, employment verification, and other on-boarding steps. Generally, the more advance notice we can have, the smoother the onboarding can be for you and the new colleague. Once a student has been identified, a few hiring steps need to be taken. **Please anticipate several weeks for hiring paperwork processing **  (even if the student is a current employee). Onboarding requirements include completing a background check, employment verification, and other on-boarding steps. Generally, the more advance notice we can have, the smoother the onboarding can be for you and the new colleague.
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   * A student may begin work after all the on-boarding steps have been completed and have received notice from SEHD HR.   * A student may begin work after all the on-boarding steps have been completed and have received notice from SEHD HR.
  
-*Important note regarding start dates: students who are paid monthly must start on the first of a month; students paid biweekly can start as soon as the on-boarding steps are completed; and contract students will begin the first day of the semester.+*Important note regarding start dates: students who are paid monthly must have their official hire date on the first calendar day of a month. This timing sometimes limits us, due to I-9 and background checks required to be clear before the start date. 
 + 
 +Students paid biweekly can start as soon as the on-boarding steps are completed. 
 + 
 +Students paid on contracts generally begin the first day of the semester, or a shorter contract can be worked out in advance with SEHD HR.
  
 ==== SEHD Students working for other CU Denver Teams ==== ==== SEHD Students working for other CU Denver Teams ====
human/student_hiring_guide.1732023523.txt.gz · Last modified: 2024/11/19 13:38 by Kelley Patient