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human:student_hiring_guide [2025/04/03 17:38] – [Undergraduate Student Hiring Guide] kelleypatienthuman:student_hiring_guide [2026/05/14 22:13] (current) – Michaela Clark
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 Who to contact about edits needed on this page: SEHD HR\\ Who to contact about edits needed on this page: SEHD HR\\
 </WRAP> </WRAP>
- 
  
 ===== Undergraduate Student Hiring Guide ===== ===== Undergraduate Student Hiring Guide =====
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 ==== Job Definition ==== ==== Job Definition ====
  
-Student Assistant series positions are for undergraduate students only, in most cases. *if the student is undergraduate/work study, please refer to Student Employment website: ([[https://www.ucdenver.edu/lynxconnect/career-center/student-employment|Student Employment (ucdenver.edu)]])+Student Assistant series positions are for undergraduate students only, in most cases. *if the student is undergraduate/work study, please refer to Student Employment website: ([[https://www.ucdenver.edu/lynxconnect/career-center/job-search/student-employment|Student Employment (ucdenver.edu)]])
  
 ==== Required Trainings ==== ==== Required Trainings ====
  
-Supervisors, please review the list of required trainings including FERPA for roles that have access to student information, and Sexual Harrassment and Misconduct and Information Security for all positions: [[https://www.ucdenver.edu/offices/human-resources/learning-development/|www.ucdenver.edu/offices/human-resources/learning-development]]. +Supervisors, please review[[https://www.ucdenver.edu/offices/human-resources/learning-development/|this list of required trainings: www.ucdenver.edu/offices/human-resources/learning-development]].
- +
-Supervisors, please be sure to inform student employees of all trainings that may apply to them in their role. +
- +
-SEHD HR is available to you if you have questions including support to check that trainings have been completed.+
  
 +This includes **FERPA **for roles that have access to student information, and **Discrimination and Sexual Misconduct **and **Information Security **trainings for all employees. Supervisors, please be sure to inform student employees of all trainings that may apply to them in their role. SEHD HR is available to you if you have questions including support to check that trainings have been completed.
 ==== Limit of Hours Worked ==== ==== Limit of Hours Worked ====
  
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 ==== Pay Ranges for undergraduate student employees, and job codes ==== ==== Pay Ranges for undergraduate student employees, and job codes ====
  
-Denver minimum wage $18.81/hour as of 1/1/2025.+Denver minimum wage is $19.29/hour as of 1/1/2026.
  
 CU Denver Pay Rate: CU Denver Pay Rate:
  
-Student Assistant I, job code 4101, $18.81/hr+Student Assistant I, job code 4101, $19.29/hr
  
-Student Assistant II, job code 4102, $18.81 - $19.34/hr+Student Assistant II, job code 4102, $19.29 - $19.34/hr
  
-Student Assistant III, job code 4103, $18.81 - $20.28/hr+Student Assistant III, job code 4103, $19.29 - $20.28/hr
  
-Student Assistant IV, job code 4104, $18.81 - $21.16/hr+Student Assistant IV, job code 4104, $19.29 - $21.16/hr
  
-Student Assistant V, job code 4105, $18.81 - $22.00/hr+Student Assistant V, job code 4105, $19.29 - $22.00/hr
  
-Student Assistant VI, job code 4106, $18.81 - $26.86/hr+Student Assistant VI, job code 4106, $19.29 - $26.86/hr
  
 ==== Pay Timing Standards ==== ==== Pay Timing Standards ====
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   * Upon receipt of the form, the SEHD HR team will post your position to Handshake, UCD’s student and alumni job board.   * Upon receipt of the form, the SEHD HR team will post your position to Handshake, UCD’s student and alumni job board.
  
-  * When selecting “Employment Type” review the Pay Matrix from the latest [[https://www.ucdenver.edu/lynxconnect/career-center/student-employment|Student Employment Handbook]] for assistance.+  * When selecting “Employment Type” review the Pay Matrix from the latest [[https://www.ucdenver.edu/docs/librariesprovider22/financial-aid/student-employment/2025-2026/student-hourly-employment-handbook_2025.pdf?sfvrsn=602348b4_3|Student Employment Handbook]] for assistance.
  
   * Note: Nothing you submit is set in stone, if anything looks incorrect, we will contact you for clarification.   * Note: Nothing you submit is set in stone, if anything looks incorrect, we will contact you for clarification.
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 After a student resigns (or is terminated) from their position with SEHD, the best practice is to close out any access they may have been granted. If SEHD IT granted the access (ie: Q/T drives, or other programs), a email must be sent to remove the access (send to: [[sehdhelp@ucdenver.edu|sehdhelp@ucdenver.edu]]). After a student resigns (or is terminated) from their position with SEHD, the best practice is to close out any access they may have been granted. If SEHD IT granted the access (ie: Q/T drives, or other programs), a email must be sent to remove the access (send to: [[sehdhelp@ucdenver.edu|sehdhelp@ucdenver.edu]]).
  
-Additionally, the supervisor is responsible for submitting a [[https://ucdenverdata.formstack.com/forms/employee_checkout_notification?sso=5f0dd3f462ad5&sso=63e28f36407fc|checkout notification form]]. (*This is to be completed if a student is leaving University employment and does not hold a position with another team.)+Additionally, SEHD HR will submit a checkout notification form. (*This is to be completed if a student is leaving University employment and does not hold a position with another team.)
  
 For other applications/programs granted by the supervisor, the supervisor is responsible for removing the resigned student. For other applications/programs granted by the supervisor, the supervisor is responsible for removing the resigned student.
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 Supervisors should complete this form once a student resigns and/or is terminated. Supervisors should complete this form once a student resigns and/or is terminated.
  
 +==== Would you like your student to continue in temporary role following graduation? ====
 +
 +Please review the steps here and allow a couple of weeks for the hiring process: [[https://wiki.cu.studio/human/reference-documents?s[]=temporary#temporary_workers|Hiring Temporary Workers - Reference Documents [SEHD Wiki]]]
  
 ===== RA/GA Hiring Guide ===== ===== RA/GA Hiring Guide =====
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 ==== Job Titles & Definitions ==== ==== Job Titles & Definitions ====
  
-**Student Assistant **series positions are for undergraduate students only, in most cases. *if the student is undergraduate/work study, please refer to Student Employment website: ([[https://www.ucdenver.edu/lynxconnect/career-center/student-employment|Student Employment (ucdenver.edu)]])+**Student Assistant **series positions are for undergraduate students only, in most cases. *if the student is undergraduate/work study, please refer to Student Employment website: ([[https://www.ucdenver.edu/lynxconnect/career-center/job-search/student-employment|Student Employment (ucdenver.edu)]]
  
-**Teaching Assistant and Graduate Part Time Instructor** positions are coordinated by the program lead for each course area based on enrollment. Please refer to the SEHD Wiki Pattern of Administration: [[https://wiki.cu.studio/handbooks/pattern_of_administration?s[]=teaching assistant#teaching_assistantssecondary_instructors|https://wiki.cu.studio/handbooks/pattern_of_administration?s[]=teaching%20assistant#teaching_assistantssecondary_instructors]]+**Teaching Assistant and Graduate Part Time Instructor**  positions are coordinated by the program lead for each course area based on enrollment. Please refer to the SEHD Wiki Pattern of Administration: [[https://wiki.cu.studio/handbooks/pattern_of_administration?s[]=teaching assistant#teaching_assistantssecondary_instructors|https://wiki.cu.studio/handbooks/pattern_of_administration?s[]=teaching%20assistant#teaching_assistantssecondary_instructors]]
  
 **Graduate Assistants (GA)**: This position is focused on administrative work for a department and is not directly involved in instruction or research. **Graduate Assistants (GA)**: This position is focused on administrative work for a department and is not directly involved in instruction or research.
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 In Sept. 2023 we learned that certificate students may also be eligible for student employee roles: In Sept. 2023 we learned that certificate students may also be eligible for student employee roles:
  <font 11pt/inherit;;inherit;;inherit>If the certificate program they are enrolled in is graduate level, then we are able to hire them as a graduate assistant.</font>  <font 11pt/inherit;;inherit;;inherit>If the certificate program they are enrolled in is graduate level, then we are able to hire them as a graduate assistant.</font>
 +
 +==== Required Trainings ====
 +
 +Supervisors, please review[[https://www.ucdenver.edu/offices/human-resources/learning-development/|this list of required trainings: www.ucdenver.edu/offices/human-resources/learning-development]].
 +
 +This includes **FERPA **for roles that have access to student information, and **Discrimination and Sexual Misconduct **and **Information Security **trainings for all employees. Supervisors, please be sure to inform student employees of all trainings that may apply to them in their role. SEHD HR is available to you if you have questions including support to check that trainings have been completed.
  
 ==== Limit of Hours Worked ==== ==== Limit of Hours Worked ====
- <font 12.0pt/inherit;;inherit;;inherit>Graduate students who hold full-time assistantships (20-25 hours per week) are** generally not eligible for additional work at CU**. If there are occasional special opportunities, requests for exceptions can be made by the supervisor to the Dean.</font>+ 
 +Graduate students who hold full-time assistantships (20-25 hours per week) are** generally not eligible for additional work at CU**. If there are occasional special opportunities, requests for exceptions can be made by the supervisor to the Dean.
  
 Refer to the [[https://www.ucdenver.edu/lynxconnect/career-center/job-search/student-employment|student employment ]]handbook, especially the section on “Work Hour Regulation.” This resource is regularly updated and should be checked first, but as of Nov 2024… Refer to the [[https://www.ucdenver.edu/lynxconnect/career-center/job-search/student-employment|student employment ]]handbook, especially the section on “Work Hour Regulation.” This resource is regularly updated and should be checked first, but as of Nov 2024…
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 ==== Pay Ranges for graduate student employees, and job codes ==== ==== Pay Ranges for graduate student employees, and job codes ====
  
-Common pay rates for SEHD graduate student positions in 2025 are as follows. We must be above the minimum wage at least, which is $18.81 in 2025.\\ +Common pay rates for SEHD graduate student positions in 2025 are as follows. We must be above the minimum wage at least, which is $19.29 in 2026. \\  \\
-\\+
 Research Assistant, job code 1505, $20 - $25 per hour Research Assistant, job code 1505, $20 - $25 per hour
  
-Graduate Assistant, job code 1502, $19 - $23 per hour+Graduate Assistant, job code 1502, $19.29 - $23 per hour
  
-Masters level students tend to be more in the $19 + range\\+Masters level students tend to be more in the $19.29 + range \\
 Doctoral level students tend to be more in the $20 – 23 range. Doctoral level students tend to be more in the $20 – 23 range.
  
 For context, minimum wage in Denver increased from For context, minimum wage in Denver increased from
  
-$12.00 –> $12.85 in 2020 –>\\ +$12.00 –> $12.85 in 2020 –> \\ 
-$14.77 –> $15.00 in 2021 –>\\ +$14.77 –> $15.00 in 2021 –> \\ 
-$15.00 –> $15.87 in 2022 –>\\ +$15.00 –> $15.87 in 2022 –> \\ 
-$15.87 –> $17.29 in 2023 –>\\+$15.87 –> $17.29 in 2023 –> \\
 $17.29 –> $18.29 in 2024 –> $17.29 –> $18.29 in 2024 –>
  
-$18.29 –> $18.81 in 2025+$18.29 –> $18.81 in 2025–> 
 + 
 +$18.81 –> $19.29 in 2026
  
 ==== Tuition Reimbursement ==== ==== Tuition Reimbursement ====
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 **Fall/Spring (9 credits)** \\ **Fall/Spring (9 credits)** \\
-Tuition Credits = $3,393.00\\ +Tuition Credits = $3,393.00 \\ 
-Fees = $600.00\\ +Fees = $600.00 \\ 
-Hourly rate = $22.00 for 20 hours per week\\ +Hourly rate = $22.00 for 20 hours per week \\ 
-Total Salary Amount = $7,040.00\\ +Total Salary Amount = $7,040.00 \\ 
-Total Dollar Award = $11,033.00\\ +Total Dollar Award = $11,033.00 \\  \\  \\  \\
-\\ +
-\\ +
-\\+
 Most of the time, scholarships are given to RAs, because those positions are research oriented, and funds come from a grant. Some scholarships are paid through SEHD for recruitment, reviewed by a committee, from a PhD tuition speedtype. Most of the time, scholarships are given to RAs, because those positions are research oriented, and funds come from a grant. Some scholarships are paid through SEHD for recruitment, reviewed by a committee, from a PhD tuition speedtype.
  
human/student_hiring_guide.1743701897.txt.gz · Last modified: by kelleypatient