human:student_hiring_guide
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| human:student_hiring_guide [2026/10/12 21:31] – [Undergraduate Student Hiring Guide] Michaela Clark | human:student_hiring_guide [2026/10/13 21:54] (current) – [RA/GA Hiring Guide] Michaela Clark | ||
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| * Required for **all employees**: | * Required for **all employees**: | ||
| - | * | + | * Nondiscrimination, |
| - | + | * Information Security and Privacy Awareness - u00063 | |
| - | Nondiscrimination, | + | * Required for roles that have access to student information: |
| - | + | * CU: FERPA for CU-SIS Access - u00049 | |
| - | * | + | |
| - | + | ||
| - | Information Security and Privacy Awareness - u00063 | + | |
| - | + | ||
| - | * | + | |
| - | + | ||
| - | Required for roles that have access to student information: | + | |
| - | + | ||
| - | * | + | |
| - | + | ||
| - | CU: FERPA for CU-SIS Access - u00049 | + | |
| Supervisors, | Supervisors, | ||
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| * Your new hire cannot start work until the following requirements have been met (check in with [[sehdhr@ucdenver.edu|SEHD HR]] if you are unsure if any of these steps have been completed): | * Your new hire cannot start work until the following requirements have been met (check in with [[sehdhr@ucdenver.edu|SEHD HR]] if you are unsure if any of these steps have been completed): | ||
| - | | + | |
| - | | + | |
| - | | + | |
| - | * Upon receipt of the new hire form, the SEHD HR team will begin the hiring paperwork process with the new hire. As the supervisor, you will be copied on initial correspondence with the hire. | + | Upon receipt of the new hire form, the SEHD HR team will begin the hiring paperwork process with the new hire. As the supervisor, you will be copied on initial correspondence with the hire. |
| * Based upon the information submitted in your Hire Request form, the SEHD HR team will create a letter of offer for your student employee and will ask you to review and sign it. | * Based upon the information submitted in your Hire Request form, the SEHD HR team will create a letter of offer for your student employee and will ask you to review and sign it. | ||
| - | |||
| * You will also be cc’d on the last piece of hiring email correspondence regarding timesheets (if applicable), | * You will also be cc’d on the last piece of hiring email correspondence regarding timesheets (if applicable), | ||
| ==== New Hire Request ==== | ==== New Hire Request ==== | ||
| - | Once you have a student in mind… **Please anticipate several weeks for hiring paperwork processing ** (even if the student is a current employee) – onboarding requirements include completing a background check, employment verification, | + | Once you have a student in mind… **Please anticipate several weeks for hiring paperwork processing** (even if the student is a current employee) – onboarding requirements include completing a background check, employment verification, |
| * Submit the [[https:// | * Submit the [[https:// | ||
| Line 110: | Line 98: | ||
| ==== Search ==== | ==== Search ==== | ||
| - | Searches are required for most University new hires, but student employees are exempt from required searches at this time. SEHD does have student “pool” postings for each student position (Student Assistant, Graduate, & Research Assistants) that supervisors can review prior to submitting for a new search. \\ | + | Searches are required for most University new hires, but student employees are exempt from required searches at this time. SEHD does have student “pool” postings for each student position (Student Assistant, Graduate, & Research Assistants) that supervisors can review prior to submitting for a new search. \\ \\ However, if no match is found through the pool posting or a specific need for a program is necessary, SEHD HR can certainly run a search. |
| - | \\ | + | |
| - | However, if no match is found through the pool posting or a specific need for a program is necessary, SEHD HR can certainly run a search. | + | |
| - | * Submit the [[https:// | + | * Submit the [[https:// |
| * Upon receipt of the form, the SEHD HR team will post your position to Handshake, UCD’s student and alumni job board. | * Upon receipt of the form, the SEHD HR team will post your position to Handshake, UCD’s student and alumni job board. | ||
| - | * When selecting “Employment Type” review the Pay Matrix from the latest [[https:// | + | * When selecting “Employment Type” review the Pay Matrix from the latest [[https:// |
| * Note: Nothing you submit is set in stone, if anything looks incorrect, we will contact you for clarification. | * Note: Nothing you submit is set in stone, if anything looks incorrect, we will contact you for clarification. | ||
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| ==== Grant-Funded positions ==== | ==== Grant-Funded positions ==== | ||
| - | If the position is grant funded, it is helpful to include a note that the position is contingent upon grant funding. In the past, SEHD HR has used this wording in the letter of offer: \\ | + | If the position is grant funded, it is helpful to include a note that the position is contingent upon grant funding. In the past, SEHD HR has used this wording in the letter of offer: \\ //This is a grant-funded position. Continuation of the position and tuition assistance is entirely dependent on the continued availability of the grant funds.// |
| - | //This is a grant-funded position. Continuation of the position and tuition assistance is entirely dependent on the continued availability of the grant funds. // | + | |
| ==== SEHD Students working for other CU Denver Teams ==== | ==== SEHD Students working for other CU Denver Teams ==== | ||
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| ==== Job description standards ==== | ==== Job description standards ==== | ||
| - | Currently in SEHD, available resources regarding job descriptions are in the student handbook ([[https:// | + | Currently in SEHD, available resources regarding job descriptions are in the [[https:// |
| ==== Closing out a student position after resignation/ | ==== Closing out a student position after resignation/ | ||
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| For other applications/ | For other applications/ | ||
| - | Supervisors should complete this form once a student resigns and/or is terminated. | + | Supervisors should complete this [[https:// |
| ==== Would you like your student to continue in temporary role following graduation? ==== | ==== Would you like your student to continue in temporary role following graduation? ==== | ||
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| ==== Job Titles & Definitions ==== | ==== Job Titles & Definitions ==== | ||
| - | **Student Assistant **series positions are for undergraduate students only, in most cases. *if the student is undergraduate/ | + | **Student Assistant** series positions are for undergraduate students only, in most cases. *if the student is undergraduate/ |
| - | **Teaching Assistant and Graduate Part Time Instructor** | + | **Teaching Assistant and Graduate Part Time Instructor** positions are coordinated by the program lead for each course area based on enrollment. Please refer to the SEHD Wiki Pattern of Administration: |
| **Graduate Assistants (GA)**: This position is focused on administrative work for a department and is not directly involved in instruction or research. | **Graduate Assistants (GA)**: This position is focused on administrative work for a department and is not directly involved in instruction or research. | ||
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| ==== Required Trainings ==== | ==== Required Trainings ==== | ||
| - | Supervisors, | + | Supervisors, |
| - | + | ||
| - | This includes **FERPA **for roles that have access to student information, | + | |
| + | This includes **FERPA** for roles that have access to student information, | ||
| ==== Limit of Hours Worked ==== | ==== Limit of Hours Worked ==== | ||
| - | Graduate students who hold full-time assistantships (20-25 hours per week) are** generally not eligible for additional work at CU**. If there are occasional special opportunities, | + | Graduate students who hold full-time assistantships (20-25 hours per week) are **generally not eligible for additional work at CU**. If there are occasional special opportunities, |
| Refer to the [[https:// | Refer to the [[https:// | ||
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| [[https:// | [[https:// | ||
| - | |||
| - | [[https:// | ||
| ==== Leave Benefits ==== | ==== Leave Benefits ==== | ||
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| ==== Pay Ranges for graduate student employees, and job codes ==== | ==== Pay Ranges for graduate student employees, and job codes ==== | ||
| - | Common pay rates for SEHD graduate student positions in 2025 are as follows. We must be above the minimum wage at least, which is $19.29 in 2026. \\ \\ | + | Common pay rates for SEHD graduate student positions in 2025 are as follows. We must be above the minimum wage at least, which is $19.29 in 2026.\\ |
| + | \\ | ||
| Research Assistant, job code 1505, $20 - $25 per hour | Research Assistant, job code 1505, $20 - $25 per hour | ||
| Graduate Assistant, job code 1502, $19.29 - $23 per hour | Graduate Assistant, job code 1502, $19.29 - $23 per hour | ||
| - | Masters level students tend to be more in the $19.29 + range \\ | + | Masters level students tend to be more in the $19.29 + range\\ |
| Doctoral level students tend to be more in the $20 – 23 range. | Doctoral level students tend to be more in the $20 – 23 range. | ||
| For context, minimum wage in Denver increased from | For context, minimum wage in Denver increased from | ||
| - | $12.00 –> $12.85 in 2020 –> \\ | + | $12.00 –> $12.85 in 2020 –>\\ |
| - | $14.77 –> $15.00 in 2021 –> \\ | + | $14.77 –> $15.00 in 2021 –>\\ |
| - | $15.00 –> $15.87 in 2022 –> \\ | + | $15.00 –> $15.87 in 2022 –>\\ |
| - | $15.87 –> $17.29 in 2023 –> \\ | + | $15.87 –> $17.29 in 2023 –>\\ |
| $17.29 –> $18.29 in 2024 –> | $17.29 –> $18.29 in 2024 –> | ||
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| $18.81 –> $19.29 in 2026 | $18.81 –> $19.29 in 2026 | ||
| + | //Note that Denver minimum wage is anticipated to increase again in 2027.// | ||
| ==== Tuition Reimbursement ==== | ==== Tuition Reimbursement ==== | ||
| Commonly around SEHD, if tuition reimbursement is included in the Graduate student position, this wording is used on the letter of offer: | Commonly around SEHD, if tuition reimbursement is included in the Graduate student position, this wording is used on the letter of offer: | ||
| - | The starting wage for this position will be $20 per hour effective on 06/15/2021, with a maximum of 9 hours of in-state tuition credits for the fall semester and a maximum of 9 hours of in-state tuition credits for the spring semester. The wage is based on the responsibilities assigned to you, and in accordance with the student employment job class descriptions. | + | The starting wage for this position will be $XX per hour effective on XX/XX/XXXX, with a maximum of 9 hours of in-state tuition credits for the fall semester and a maximum of 9 hours of in-state tuition credits for the spring semester. The wage is based on the responsibilities assigned to you, and in accordance with the student employment job class descriptions. |
| Tuition remission is provided for the purpose of supporting the scholarly pursuits of graduate students who work at least twelve weeks in an academic year semester and maintain satisfactory academic progress toward their degrees. | Tuition remission is provided for the purpose of supporting the scholarly pursuits of graduate students who work at least twelve weeks in an academic year semester and maintain satisfactory academic progress toward their degrees. | ||
| - | Typically, the stipend award letter for students working on a grant references the info below. The student will need to pay the fees in most cases, along with books. Fees can vary widely depending on which courses the student takes, but $600 is a good ballpark. | + | Typically, the stipend award letter for students working on a grant references the info below. The student will need to pay the fees in most cases, along with books. Fees can vary widely depending on which courses the student takes. |
| - | **These amounts change routinely, and should be verified using the Graduate tuition & fees rate chart for School of Education & Human Development - [[https:// | + | **These amounts change routinely, and should be verified using the Graduate tuition & fees rate chart for School of Education & Human Development - [[https:// |
| - | **Fall/ | + | **Example: |
| - | Tuition Credits = $3,393.00 \\ | + | Tuition Credits = $3, |
| - | Fees = $600.00 \\ | + | Fees = $600.00\\ |
| - | Hourly rate = $22.00 for 20 hours per week \\ | + | Hourly rate = $22.00 for 20 hours per week\\ |
| - | Total Salary Amount = $7,040.00 \\ | + | Total Salary Amount = $7, |
| - | Total Dollar Award = $11,033.00 \\ \\ \\ \\ | + | Total Dollar Award = $11, |
| + | \\ | ||
| + | \\ | ||
| + | \\ | ||
| Most of the time, scholarships are given to RAs, because those positions are research oriented, and funds come from a grant. Some scholarships are paid through SEHD for recruitment, | Most of the time, scholarships are given to RAs, because those positions are research oriented, and funds come from a grant. Some scholarships are paid through SEHD for recruitment, | ||
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| ==== Grant-Funded positions ==== | ==== Grant-Funded positions ==== | ||
| - | If the position is grant funded, it is helpful to include a note that the position is contingent upon grant funding. In the past, SEHD HR has used this wording in the letter of offer: \\ | + | If the position is grant funded, it is helpful to include a note that the position is contingent upon grant funding. In the past, SEHD HR has used this wording in the letter of offer: \\ //This is a grant-funded position. Continuation of the position and tuition assistance is entirely dependent on the continued availability of the grant funds.// |
| - | //This is a grant-funded position. Continuation of the position and tuition assistance is entirely dependent on the continued availability of the grant funds. // | + | |
| ==== Advertising for SEHD student positions ==== | ==== Advertising for SEHD student positions ==== | ||
| - | General student positions are posted on Handshake and renewed each semester. We use a job ad template which was created in 2021, in collaboration with Sandy Mondragon. | + | If there is a specific need (approved student position through department/ |
| - | + | ||
| - | Applications must be received by the semester deadline (July 31 for fall, December 31 for spring, and April 30 for summer) in order to be considered when a position becomes available. Applications will be cleared each semester. | + | |
| - | + | ||
| - | If there is a specific need (approved student position through department/ | + | |
| ==== To Hire a Graduate Student ==== | ==== To Hire a Graduate Student ==== | ||
| - | Once a student has been identified, a few hiring steps need to be taken. **Please anticipate several weeks for hiring paperwork processing ** (even if the student is a current employee). Onboarding requirements include completing a background check, employment verification, | + | Once a student has been identified, a few hiring steps need to be taken. **Please anticipate several weeks for hiring paperwork processing**, even if the student is a current employee. Onboarding requirements include completing a background check, employment verification, |
| * Submit the [[https:// | * Submit the [[https:// | ||
| * The submitted form will automatically notify the SEHD HR team of your hire request. | * The submitted form will automatically notify the SEHD HR team of your hire request. | ||
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| If the supervisor prefers, HR can set up the position as hourly/ | If the supervisor prefers, HR can set up the position as hourly/ | ||
| - | Here is a link to the student biweekly schedule: [[https:// | + | Here is a link to the student biweekly schedule: [[https:// |
| For students being paid on a biweekly basis, we encourage them to review the MyLeave Guide ([[https:// | For students being paid on a biweekly basis, we encourage them to review the MyLeave Guide ([[https:// | ||
| - | For new supervisors (and as a refresher for current supervisors), | + | For new supervisors (and as a refresher for current supervisors), |
| Are you going on vacation? Set up a proxy! This feature allows supervisors to " | Are you going on vacation? Set up a proxy! This feature allows supervisors to " | ||
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| ==== Job description standards ==== | ==== Job description standards ==== | ||
| - | Currently in SEHD, available resources regarding job descriptions are in the student handbook ([[https:// | + | Currently in SEHD, available resources regarding job descriptions are in the student handbook ([[https:// |
| ==== Semester dates for each semester and for summer ==== | ==== Semester dates for each semester and for summer ==== | ||
| Line 345: | Line 326: | ||
| HR can check with the Student Employment team to get the specific dates for each semester. | HR can check with the Student Employment team to get the specific dates for each semester. | ||
| - | Although this link provides monthly | + | Monthly |
| + | |||
| + | The biweekly | ||
| ==== Can we hire a GA or RA prior to them starting classes in the fall? ==== | ==== Can we hire a GA or RA prior to them starting classes in the fall? ==== | ||
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| After a student resigns (or is terminated) from their position with SEHD, the best practice is to close out any access they may have been granted. If SEHD IT granted the access (ie: Q/T drives, or other programs), a email must be sent to remove the access (send to: [[sehdhelp@ucdenver.edu|sehdhelp@ucdenver.edu]]). | After a student resigns (or is terminated) from their position with SEHD, the best practice is to close out any access they may have been granted. If SEHD IT granted the access (ie: Q/T drives, or other programs), a email must be sent to remove the access (send to: [[sehdhelp@ucdenver.edu|sehdhelp@ucdenver.edu]]). | ||
| - | Additionally, | + | Additionally, |
| For other applications/ | For other applications/ | ||
| - | |||
| - | Supervisors should complete this form once a student resigns and/or is terminated. | ||
human/student_hiring_guide.1791840691.txt.gz · Last modified: by Michaela Clark