human:student_hiring_guide
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human:student_hiring_guide [2023/03/14 21:50] – [RA/GA Hiring Guide] Emelie Seneff | human:student_hiring_guide [2024/01/19 20:02] (current) – [RA/GA Hiring Guide] Emelie Seneff | ||
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| \\ CU Denver| \\ Student Assistant I| \\ Student Assistant II| \\ Student Assistant III| \\ Student Assistant IV| \\ Student Assistant V| \\ Student Assistant VI| | | \\ CU Denver| \\ Student Assistant I| \\ Student Assistant II| \\ Student Assistant III| \\ Student Assistant IV| \\ Student Assistant V| \\ Student Assistant VI| | ||
- | | \\ Pay Rate:| \\ $17.29 - $18.36/hr| \\ $17.29 - $19.34/hr| \\ $17.29 - $20.28/hr| \\ $17.29 - $21.16/hr| \\ $17.29 - $22.00/hr| \\ $17.29 - $26.86/hr| | + | | \\ Pay Rate:| \\ $18.29 - $18.36/hr| \\ $18.29 - $19.34/hr| \\ $18.29 - $20.28/hr| \\ $18.29 - $21.16/hr| \\ $18.29 - $22.00/hr| \\ $18.29 - $26.86/hr| |
- | Denver minimum wage effective as of 1/1/2023 at $17.29/hour. | + | Denver minimum wage effective as of 1/1/2024 at $18.29/hour. |
==== ==== | ==== ==== | ||
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Supervisors should complete this form once a student resigns and/or is terminated. | Supervisors should complete this form once a student resigns and/or is terminated. | ||
+ | |||
===== RA/GA Hiring Guide ===== | ===== RA/GA Hiring Guide ===== | ||
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Graduate student appointments must be enrolled full-time, as a regular degree-seeking graduate student on the CU-Denver campus. | Graduate student appointments must be enrolled full-time, as a regular degree-seeking graduate student on the CU-Denver campus. | ||
+ | |||
+ | In Sept. 2023 we learned that certificate students may also be eligible for student employee roles: | ||
+ | < | ||
==== Limit of Hours Worked ==== | ==== Limit of Hours Worked ==== | ||
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$14.77 –> $15.00 in 2021 –>\\ | $14.77 –> $15.00 in 2021 –>\\ | ||
$15.00 –> $15.87 in 2022 –>\\ | $15.00 –> $15.87 in 2022 –>\\ | ||
- | $15.87 –> $17.29 in 2023 | + | $15.87 –> $17.29 in 2023 –>\\ |
+ | $17.29 –> $18.29 in 2024 | ||
- | | \\ Job Title| \\ Common pay rates in SEHD| | + | \\ |
- | | \\ Research Assistant| \\ $20, 22 / hour| | + | Job Title & Common pay rates in SEHD: |
- | | \\ Graduate Assistant| \\ $18, 19, 20 / hour| | + | |
- | Masters level students tend to be more in the $18 + range\\ | + | Research Assistant –> |
- | Doctoral level students tend to be more in the $20 – 22 range. | + | |
- | ==== ==== | + | Graduate Assistant –> $18 - $23 per hour |
+ | |||
+ | Masters level students tend to be more in the $18 + range\\ | ||
+ | Doctoral level students tend to be more in the $20 – 23 range. | ||
- | ==== Tuition Reimbursement | + | ==== Tuition Reimbursement ==== |
Commonly around SEHD, if tuition reimbursement is included in the Graduate student position, this wording is used on the letter of offer: | Commonly around SEHD, if tuition reimbursement is included in the Graduate student position, this wording is used on the letter of offer: | ||
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Tuition remission is provided for the purpose of supporting the scholarly pursuits of graduate students who work at least twelve weeks in an academic year semester and maintain satisfactory academic progress toward their degrees. | Tuition remission is provided for the purpose of supporting the scholarly pursuits of graduate students who work at least twelve weeks in an academic year semester and maintain satisfactory academic progress toward their degrees. | ||
- | Typically, the stipend award letter for students working on a grant references the chart below. The student will need to pay the fees in most cases, along with books. Fees can vary widely depending on which courses the student takes, but $600 is a good ballpark. | + | Typically, the stipend award letter for students working on a grant references the info below. The student will need to pay the fees in most cases, along with books. Fees can vary widely depending on which courses the student takes, but $600 is a good ballpark. |
- | **These amounts change routinely, and should be verified using the Graduate tuition & fees rate chart for School of Education & Human Development - [[https:// | + | **These amounts change routinely, and should be verified using the Graduate tuition & fees rate chart for School of Education & Human Development - [[https:// |
- | __Here’s an example | + | **Fall/ |
+ | Tuition Credits = $3, | ||
+ | Fees = $600.00\\ | ||
+ | Hourly rate = $22.00 for 20 hours per week\\ | ||
+ | Total Salary Amount = $7, | ||
+ | Total Dollar Award = $11, | ||
+ | \\ | ||
+ | \\ | ||
+ | \\ | ||
+ | Most of the time, scholarships are given to RAs, because those positions are research oriented, and funds come from a grant. Some scholarships are paid through SEHD for recruitment, | ||
- | |**Semester** |**# of Credits** |**$ Amount of Tuition Credits** |**Fees | + | |
- | |**Summer** |--|--|--|--|--|--|--| | + | * Bolormaa Begzsuren completes the necessary forms including item type for grant scholarships. |
- | |**Fall** |9|$3, | + | |
- | |**Spring** |9|$3, | + | |
- | Scholarship reasons are recruitment, | + | Item type information |
- | Most of the time, scholarships are given to RAs, because those positions | + | ==== Grant-Funded |
- | * | + | If the position is grant funded, it is helpful to include a note that the position is contingent upon grant funding. In the past, SEHD HR has used this wording in the letter of offer: \\ //This is a grant-funded position. Continuation of the position and tuition assistance is entirely dependent on the continued availability of the grant funds. // |
- | Sandy Mondragon processes the recruitment and retention scholarships (via email to student employment). | + | ==== Advertising for SEHD student positions ==== |
- | * | + | Student positions are posted on Handshake and renewed each semester. The job ad template was created in 2021, in collaboration with Sandy Mondragon. |
- | Bolormaa Begzsuren completes the necessary forms including item type for grant scholarships. | + | Template text: |
- | Item type information is here: [[https:// | + | ---- |
- | ==== Grant-Funded positions | + | This is an open continuous posting for you to express interest in working for the School of Education & Human Development when a Graduate Assistant job becomes available. |
- | If the position is grant funded, it is helpful | + | Job Description |
+ | |||
+ | (specific to each job title, for ex: Graduate Assistant ….) | ||
+ | |||
+ | Effective 1/1/2024, minimum wage is $18.29 | ||
+ | |||
+ | Fall Deadline: July 31 | ||
+ | |||
+ | Spring Deadline: December 31 | ||
+ | |||
+ | Summer Deadline: April 30 | ||
+ | |||
+ | Applications must be received by the deadline in order to be considered when a position | ||
+ | |||
+ | Please include in your cover letter the name of the degree program area you are enrolled in. | ||
+ | |||
+ | For more information about the SEHD, please visit our website: [[https:// | ||
+ | |||
+ | For more information about Student Employment at the University, please visit this website: [[https:// | ||
+ | |||
+ | Please address any inquiries about the application process or submission of application materials to: [[SEHDHR@ucdenver.edu|SEHDHR@ucdenver.edu]] | ||
+ | |||
+ | If there is a specific need (approved student position through department/ | ||
+ | |||
+ | ---- | ||
+ | |||
+ | To Hire a Student | ||
+ | |||
+ | Once a student has been identified, a few hiring steps need to be taken: | ||
+ | |||
+ | - Complete HR Hire Request: [[https:// | ||
+ | - This notifies HR a new student | ||
+ | - HR will determine what on-boarding steps need to be taken (ie: background check and/or I-9 verification). This process can take up to 2 weeks, if the student is a new employee to the University | ||
+ | - Once HR has cleared the student for hire, HR will communicate the approved start date with supervisor. A letter of offer is signed and submitted to HR for further processing. | ||
+ | - A student may begin work after all the on-boarding steps have been completed and have received notice from SEHD HR. | ||
+ | |||
+ | *Important | ||
+ | |||
+ | ==== SEHD Students working for other CU Denver Teams ==== | ||
+ | |||
+ | The SEHD approach to the hiring process for SEHD students who may take a position on another CU team is generally | ||
+ | |||
+ | Employees of other CU campuses who wish to also work a student position in SEHD | ||
+ | |||
+ | Example: a working SEHD doctoral student who wants to work as a Teaching Assistant or a GA or RA in SEHD during their studies. | ||
+ | |||
+ | * It’s no problem if one position is a student position with a limit of 25 hours on our campus and another position is a staff position at another campus. We don’t have to worry about the 25-hour limit. However, we do not want to ask someone to work more than 40 hours across two positions. | ||
+ | * SEHD HR would like to receive a copy of confirmation from the supervisor | ||
+ | * The intended employee should connect SEHD HR with their HR person at Anschutz/AMC Prior to beginning any work with SEHD. We in SEHD are happy to support these hires, just need to know what actions are required to partner with the AMC policies related to that person, for example letting AMC know what speedtype to charge, etc. Sometimes, for example, we add an appointment here on our side and just pay the additional work above the regular full-time position, if that works for the home HR department. | ||
+ | |||
+ | ==== Pay Increases ==== | ||
+ | |||
+ | Before a student pay increase is approved by SEHD HR, the supervisor should provide justification for the increase. There is no form for this, just a sentence or two in email to SEHD HR will suffice. If there is a change in job duties, an updated job description will also be needed, and will be added to the employee’s file. | ||
+ | |||
+ | Pay increase timing/laddering for student positions | ||
+ | |||
+ | ==== Pay Timing Standards ==== | ||
+ | |||
+ | There are multiple ways to set pay for student employment. SEHD HR reviews with the supervisor the appropriate pay schedule for a new student. | ||
+ | |||
+ | === Example 1 (Academic Year Pay) === | ||
+ | |||
+ | The Academic Year standard of pay is 16 weeks in Fall, 16 weeks in Spring, total of 32 weeks paid each month from August through May. | ||
+ | |||
+ | === Example 2 (Semester/ | ||
+ | |||
+ | The semester contract standard of pay is based on 16 weeks. Fall semester (typically) runs mid-August – December; and Spring semester runs mid-January – mid-May. Payment would be on the last business day of the month, as usual; however, both August and December paychecks will be prorated based on the number of days worked. This would be true for the spring semester as well. | ||
+ | |||
+ | If a student starts after the semester, but on the first of a month, SEHD HR will prepare a pay calculation to arrive at the monthly pay amount. HR will communicate the monthly pay with the supervisor to ensure accuracy and available funds. | ||
+ | |||
+ | === Example 3 (Biweekly Pay) === | ||
+ | |||
+ | If a student starts after the semester, but in the middle of a month, SEHD HR will advise biweekly pay. This includes submission of timesheets, and the student will receive a payment biweekly (according to the pay schedule, see below under “Tracking Work Time”). | ||
+ | |||
+ | ==== Tracking Work Time ==== | ||
+ | |||
+ | GA/RA appointments who are paid monthly, on the last business day of each month, and typically do not submit time sheets in the MyLeave system (although you should ask your GA/RA to be accountable for their hours or work a regular schedule). SEHD HR will calculate monthly pay based on the hourly rate and hours per week. | ||
+ | |||
+ | If the supervisor prefers, HR can set up the position | ||
+ | |||
+ | Here is a link to the student biweekly schedule: [[https:// | ||
+ | |||
+ | For students being paid on a biweekly basis, we encourage them to review | ||
+ | |||
+ | For new supervisors (and as a refresher for current supervisors), | ||
+ | |||
+ | Are you going on vacation? Set up a proxy! This feature allows supervisors to " | ||
+ | |||
+ | ==== Continuing Employment ==== | ||
+ | |||
+ | Each semester, SEHD HR will notify supervisors for confirmation of continued | ||
+ | |||
+ | ==== Job description standards ==== | ||
+ | |||
+ | Currently in SEHD, available resources regarding job descriptions are in the student handbook ([[https:// | ||
+ | |||
+ | ==== Semester dates for each semester and for summer ==== | ||
+ | |||
+ | HR can check with the Student Employment team to get the specific dates for each semester. | ||
+ | |||
+ | Although this link provides monthly payroll deadlines ([[https:// | ||
+ | |||
+ | ==== Can we hire a GA or RA prior to them starting classes in the fall? ==== | ||
+ | |||
+ | HR can check with the Student Employment team to find out if any policies have changed. | ||
+ | |||
+ | Otherwise, as of April 2021, we were told that: | ||
+ | |||
+ | If you are going to be hiring a new student for the RA position, then they can begin to work in the Summer as long as they have documentation showing they are enrolled in a program for the Fall such as their class schedule or letter of admission. If they are going to be paid by a grant, we recommend that you check the fund agreement or the project officer of the grant for additional details. | ||
+ | |||
+ | ==== Closing out a student position after resignation/termination ==== | ||
+ | |||
+ | After a student resigns (or is terminated) from their position with SEHD, the best practice is to close out any access they may have been granted. If SEHD IT granted the access (ie: Q/T drives, or other programs), a email must be sent to remove the access (send to: [[sehdhelp@ucdenver.edu|sehdhelp@ucdenver.edu]]). | ||
+ | |||
+ | Additionally, | ||
+ | |||
+ | For other applications/ | ||
+ | |||
+ | Supervisors should complete this form once a student resigns and/or is terminated. | ||
human/student_hiring_guide.1678830636.txt.gz · Last modified: 2023/03/14 21:50 by Emelie Seneff