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human:student_hiring_guide [2023/03/16 20:44] – [RA/GA Hiring Guide] Emelie Seneffhuman:student_hiring_guide [2024/01/19 20:02] (current) – [RA/GA Hiring Guide] Emelie Seneff
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 | \\ CU Denver| \\ Student Assistant I| \\ Student Assistant II| \\ Student Assistant III| \\ Student Assistant IV| \\ Student Assistant V| \\ Student Assistant VI| | \\ CU Denver| \\ Student Assistant I| \\ Student Assistant II| \\ Student Assistant III| \\ Student Assistant IV| \\ Student Assistant V| \\ Student Assistant VI|
-| \\ Pay Rate:| \\ $17.29 - $18.36/hr| \\ $17.29 - $19.34/hr| \\ $17.29 - $20.28/hr| \\ $17.29 - $21.16/hr| \\ $17.29 - $22.00/hr| \\ $17.29 - $26.86/hr|+| \\ Pay Rate:| \\ $18.29 - $18.36/hr| \\ $18.29 - $19.34/hr| \\ $18.29 - $20.28/hr| \\ $18.29 - $21.16/hr| \\ $18.29 - $22.00/hr| \\ $18.29 - $26.86/hr|
  
-Denver minimum wage effective as of 1/1/2023 at $17.29/hour.+Denver minimum wage effective as of 1/1/2024 at $18.29/hour.
  
 ====   ==== ====   ====
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 Supervisors should complete this form once a student resigns and/or is terminated. Supervisors should complete this form once a student resigns and/or is terminated.
 +
  
 ===== RA/GA Hiring Guide ===== ===== RA/GA Hiring Guide =====
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 Graduate student appointments must be enrolled full-time, as a regular degree-seeking graduate student on the CU-Denver campus. Graduate student appointments must be enrolled full-time, as a regular degree-seeking graduate student on the CU-Denver campus.
 +
 +In Sept. 2023 we learned that certificate students may also be eligible for student employee roles:
 + <font 11pt/inherit;;inherit;;inherit>If the certificate program they are enrolled in is graduate level, then we are able to hire them as a graduate assistant.</font>
  
 ==== Limit of Hours Worked ==== ==== Limit of Hours Worked ====
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 $14.77 –> $15.00 in 2021 –>\\ $14.77 –> $15.00 in 2021 –>\\
 $15.00 –> $15.87 in 2022 –>\\ $15.00 –> $15.87 in 2022 –>\\
-$15.87 –> $17.29 in 2023+$15.87 –> $17.29 in 2023 –>\\ 
 +$17.29 –> $18.29 in 2024
  
-| \\ Job Title| \\ Common pay rates in SEHD| +\\ 
-| \\ Research Assistant| \\ $20, 22 / hour| +Job Title & Common pay rates in SEHD: 
-| \\ Graduate Assistant| \\ $18, 19, 20 / hour|+ 
 +Research Assistant –> $20 - $23 per hour 
 + 
 +Graduate Assistant –> $18 - $23 per hour
  
 Masters level students tend to be more in the $18 + range\\ Masters level students tend to be more in the $18 + range\\
-Doctoral level students tend to be more in the $20 – 22 range.+Doctoral level students tend to be more in the $20 – 23 range.
  
 ==== Tuition Reimbursement ==== ==== Tuition Reimbursement ====
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 Tuition remission is provided for the purpose of supporting the scholarly pursuits of graduate students who work at least twelve weeks in an academic year semester and maintain satisfactory academic progress toward their degrees. Tuition remission is provided for the purpose of supporting the scholarly pursuits of graduate students who work at least twelve weeks in an academic year semester and maintain satisfactory academic progress toward their degrees.
  
-Typically, the stipend award letter for students working on a grant references the chart below. The student will need to pay the fees in most cases, along with books. Fees can vary widely depending on which courses the student takes, but $600 is a good ballpark.+Typically, the stipend award letter for students working on a grant references the info below. The student will need to pay the fees in most cases, along with books. Fees can vary widely depending on which courses the student takes, but $600 is a good ballpark.
  
 **These amounts change routinely, and should be verified using the Graduate tuition & fees rate chart for School of Education & Human Development - [[https://www.ucdenver.edu/student-finances/tuition-fees/graduate|https://www.ucdenver.edu/student-finances/tuition-fees/graduate]].** **These amounts change routinely, and should be verified using the Graduate tuition & fees rate chart for School of Education & Human Development - [[https://www.ucdenver.edu/student-finances/tuition-fees/graduate|https://www.ucdenver.edu/student-finances/tuition-fees/graduate]].**
  
-**__Here’s an example from June 2021:__ ** +**Fall/Spring (9 credits)** \\ 
- +Tuition Credits = $3,393.00\\ 
-| \\ Semester| \\ # of \\ Credits| \\ $ Amount of \\ Tuition Credits|Fees| \\ Hourly \\ Rate| \\ Hours \\ per Week| \\ Total Salary \\ Amount| \\ Total $ Award| +Fees = $600.00\\ 
-| ::: | ::: | ::: | | ::: | ::: | | | +Hourly rate = $22.00 for 20 hours per week\\ 
-| \\ Summer| \\ –| \\ –| \\ –| \\ –| \\ –| \\ –| \\ –| +Total Salary Amount = $7,040.00\\ 
-| \\ Fall| \\ 9| \\ $3,393| \\ $600.00| \\ $22.00| \\ 20| \\ $7,040| \\ $11,033.00| +Total Dollar Award = $11,033.00\\ 
-| \\ Spring| \\ 9| \\ $3,393| \\ $600.00| \\ $22.00| \\ 20| \\ $7,040| \\ $11,033.00| +\\ 
- +\\ 
-Scholarship reasons are recruitment, retention, and grants. Information about scholarships is here – [[https://www.ucdenver.edu/student-finances/billing-payments/interdepartmental-invoice|https://www.ucdenver.edu/student-finances/billing-payments/interdepartmental-invoice]] +\\
 Most of the time, scholarships are given to RAs, because those positions are research oriented, and funds come from a grant. Some scholarships are paid through SEHD for recruitment, reviewed by a committee, from a PhD tuition speedtype. Most of the time, scholarships are given to RAs, because those positions are research oriented, and funds come from a grant. Some scholarships are paid through SEHD for recruitment, reviewed by a committee, from a PhD tuition speedtype.
  
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 (specific to each job title, for ex: Graduate Assistant ….) (specific to each job title, for ex: Graduate Assistant ….)
  
-Effective 1/1/2023, salary ranges are $17.29 to $26.86+Effective 1/1/2024, minimum wage is $18.29
  
 Fall Deadline: July 31 Fall Deadline: July 31
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 If a student starts after the semester, but in the middle of a month, SEHD HR will advise biweekly pay. This includes submission of timesheets, and the student will receive a payment biweekly (according to the pay schedule, see below under “Tracking Work Time”). If a student starts after the semester, but in the middle of a month, SEHD HR will advise biweekly pay. This includes submission of timesheets, and the student will receive a payment biweekly (according to the pay schedule, see below under “Tracking Work Time”).
  
-==== Tracking Work Time  ====+==== Tracking Work Time ====
  
 GA/RA appointments who are paid monthly, on the last business day of each month, and typically do not submit time sheets in the MyLeave system (although you should ask your GA/RA to be accountable for their hours or work a regular schedule). SEHD HR will calculate monthly pay based on the hourly rate and hours per week. GA/RA appointments who are paid monthly, on the last business day of each month, and typically do not submit time sheets in the MyLeave system (although you should ask your GA/RA to be accountable for their hours or work a regular schedule). SEHD HR will calculate monthly pay based on the hourly rate and hours per week.
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 Here is a link to the student biweekly schedule: [[https://www.ucdenver.edu/docs/librariesprovider134/student-employment/2022-2023-student-employment-bi-weekly-payroll-calendar.pdf?sfvrsn=a476f2ba_4|2022-2023-student-employment-bi-weekly-payroll-calendar.pdf (ucdenver.edu).]] We encourage all students and supervisors to set reoccurring reminders for deadlines. Here is a link to the student biweekly schedule: [[https://www.ucdenver.edu/docs/librariesprovider134/student-employment/2022-2023-student-employment-bi-weekly-payroll-calendar.pdf?sfvrsn=a476f2ba_4|2022-2023-student-employment-bi-weekly-payroll-calendar.pdf (ucdenver.edu).]] We encourage all students and supervisors to set reoccurring reminders for deadlines.
  
-For students being paid on a biweekly basis, we encourage them to review the MyLeave Guide ([[https://olucdenver-my.sharepoint.com/:b:/g/personal/emilie_seneff_ucdenver_edu/EXbmcGHTz3lFqr2sqQcmepoBzeCdgacizUsb6pFs8MZU7w?e=AOSQko|How to Use MyLeave - Student Guide.pdf]]) to set up preferences prior to their first timesheet deadline.  \\   \\+For students being paid on a biweekly basis, we encourage them to review the MyLeave Guide ([[https://olucdenver-my.sharepoint.com/:b:/g/personal/emilie_seneff_ucdenver_edu/EXbmcGHTz3lFqr2sqQcmepoBzeCdgacizUsb6pFs8MZU7w?e=AOSQko|How to Use MyLeave - Student Guide.pdf]]) to set up preferences prior to their first timesheet deadline.
  
-==== Continuing Employment  ====+For new supervisors (and as a refresher for current supervisors), you may reference this guide on how to acces MyLeave, approve timesheets, and general FAQs: [[https://www.cu.edu/docs/sbs-my-leave-supervisors|https://www.cu.edu/docs/sbs-my-leave-supervisors]]
  
-Each semester, SEHD HR will notify supervisors for confirmation of continued hiring of student employees. It is the supervisor’s responsibility to inform HR if there are any changes to their student employment status and details. This includes if the student is active, resigned, or graduated; accurate salary; correct speedtype; and hours per week.  \\+Are you going on vacation? Set up a proxy! This feature allows supervisors to "transfer" timesheet approval to another leader on the team. This comes in handy right around payroll deadline time & has less impact on student pay. See more information here: [[https://www.cu.edu/docs/sbs-my-leave-supervisors|https://www.cu.edu/docs/sbs-my-leave-supervisors]]
  
-==== Job description standards  ====+==== Continuing Employment ==== 
 + 
 +Each semester, SEHD HR will notify supervisors for confirmation of continued hiring of student employees. It is the supervisor’s responsibility to inform HR if there are any changes to their student employment status and details. This includes if the student is active, resigned, or graduated; accurate salary; correct speedtype; and hours per week. 
 + 
 +==== Job description standards ====
  
 Currently in SEHD, available resources regarding job descriptions are in the student handbook ([[https://www.ucdenver.edu/docs/librariesprovider134/student-employment/student-hourly-employment-handbook.pdf?sfvrsn=3691c0ba_4|student-hourly-employment-handbook.pdf (ucdenver.edu)]]) page 28. This provides an overview of the information that could be included in the job description. Additionally, on the Student Hire Formstack (found on [[https://wiki.cu.studio/|SEHD Wiki page]]) where the job description upload is needed, an example is provided. Currently in SEHD, available resources regarding job descriptions are in the student handbook ([[https://www.ucdenver.edu/docs/librariesprovider134/student-employment/student-hourly-employment-handbook.pdf?sfvrsn=3691c0ba_4|student-hourly-employment-handbook.pdf (ucdenver.edu)]]) page 28. This provides an overview of the information that could be included in the job description. Additionally, on the Student Hire Formstack (found on [[https://wiki.cu.studio/|SEHD Wiki page]]) where the job description upload is needed, an example is provided.
  
-==== Semester dates for each semester and for summer  ====+==== Semester dates for each semester and for summer ====
  
 HR can check with the Student Employment team to get the specific dates for each semester. HR can check with the Student Employment team to get the specific dates for each semester.
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 Although this link provides monthly payroll deadlines ([[https://www.cu.edu/hcm-community/pay-employees/payroll-production-calendars|https://www.cu.edu/hcm-community/pay-employees/payroll-production-calendars]]), the student biweekly calendar can be hard to find. It’s a button at the bottom of this page as of 6/28/21: [[https://www.ucdenver.edu/lynxconnect/career-center/student-employment|https://www.ucdenver.edu/lynxconnect/career-center/student-employment]] Although this link provides monthly payroll deadlines ([[https://www.cu.edu/hcm-community/pay-employees/payroll-production-calendars|https://www.cu.edu/hcm-community/pay-employees/payroll-production-calendars]]), the student biweekly calendar can be hard to find. It’s a button at the bottom of this page as of 6/28/21: [[https://www.ucdenver.edu/lynxconnect/career-center/student-employment|https://www.ucdenver.edu/lynxconnect/career-center/student-employment]]
  
-==== Can we hire a GA or RA prior to them starting classes in the fall?  ====+==== Can we hire a GA or RA prior to them starting classes in the fall? ====
  
 HR can check with the Student Employment team to find out if any policies have changed. HR can check with the Student Employment team to find out if any policies have changed.
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 If you are going to be hiring a new student for the RA position, then they can begin to work in the Summer as long as they have documentation showing they are enrolled in a program for the Fall such as their class schedule or letter of admission. If they are going to be paid by a grant, we recommend that you check the fund agreement or the project officer of the grant for additional details. If you are going to be hiring a new student for the RA position, then they can begin to work in the Summer as long as they have documentation showing they are enrolled in a program for the Fall such as their class schedule or letter of admission. If they are going to be paid by a grant, we recommend that you check the fund agreement or the project officer of the grant for additional details.
  
-==== Closing out a student position after resignation/termination  ====+==== Closing out a student position after resignation/termination ====
  
 After a student resigns (or is terminated) from their position with SEHD, the best practice is to close out any access they may have been granted. If SEHD IT granted the access (ie: Q/T drives, or other programs), a email must be sent to remove the access (send to: [[sehdhelp@ucdenver.edu|sehdhelp@ucdenver.edu]]). After a student resigns (or is terminated) from their position with SEHD, the best practice is to close out any access they may have been granted. If SEHD IT granted the access (ie: Q/T drives, or other programs), a email must be sent to remove the access (send to: [[sehdhelp@ucdenver.edu|sehdhelp@ucdenver.edu]]).
human/student_hiring_guide.1678999476.txt.gz · Last modified: 2023/03/16 20:44 by Emelie Seneff