Supervisor Onboarding Checklist

Welcome a new colleague is a lot of effort! However, an organized welcome process with lots of proactive communication makes an incredible impact in the way a new teammate can feel about their work!

"Onboarding offers an imprinting window when you can make an impression that stays with new employees for the duration of their careers."

We in HR are grateful to partner with many parties in SEHD to Welcome People Well. If you have any questions or suggestions for us to include here, please share!

Pre-hire

If you could give the HR team advance notice that you are anticipating needing to hire, we would really value the advance planning time!

Gather information for your new hire process:

who can serve on the search committee,

job description updates - this is a great opportunity to take a fresh look at the job description and qualifications through an equity lens, to meet the needs of our team while reducing structural barriers in the application process to serve our diverse community

Submit Search Request

Coordinate Office Space well in advance to allow time for furniture, painting, etc. to be arranged as needed

After New Hire Accepts

Submit Hire Form (SEHD HR will let you know when it is time to submit this form. It should happen ASAP after the new colleague has completed their initial hiring paperwork & have created their employee ID UC Denver and email address)

Request Office Keys & Phone (if needed)

Order a Computer

Request Long Distance & Copier Codes (if needed)

Supervisor enroll employee for their New Employee Orientation: https://www1.ucdenver.edu/offices/human-resources/learning-development/new-employee-orientation (This event is scheduled through the CVent website. It is held through Canvas as of Sept 2022, is self-paced and estimated at approximately 3 hours to complete, and is best if it’s completed in the first month of work in the new role.)

Supervisor revise the remote work plan for your team to include your new staff member’s remote work schedule, plus any updates to other team members. Please provide this to SEHD HR within 30 days of the new employee’s start date so we can provide it to campus HR.

Before Arrival

Make sure that your new colleague's computer is ready, or have a backup plan in place if needed. Scheduling a brief meet & greet with the IT team is a nice connection for them on their first day

Scheduling a brief meet & greet with the HR team is a nice connection for them on their first day & will meet the need for them to complete their I-9 hiring paperwork

Make sure that office space that they will use is ready, or have a backup plan in place if needed

Talk with current team members about their new colleague’s role and responsibilities

Identify at least one individual who will act as a key contact for their new colleague

Optional: Plan a Welcome Lunch & be sure to let your new colleague know in advance, including whether they should expect to purchase their own meal or if it will be provided by you (please note this cannot be paid for with university/departmental funds).

Plan a Welcome Lunch (optional) & be sure to let your new colleague know in advance (including whether they should expect to purchase their own meal or if it will be provided)

Upon Arrival

During Employee's First Day

Personally welcome your new collegue when they arrive and show them their work area

Introduce co-workers and take them on a tour of the department (pointing out kitchen areas, restrooms, and emergency exits, etc.)

Allow time for your new colleague to set up work space, voicemail, email

Now that ID badges are required to be displayed while on campus, walking your new colleague to the ID Station at Auraria Campus is a great way to support them with the task of getting their ID made

Describe the orientation plan for the first few days/weeks and keep in mind that they will also be asked to complete Benefits Orientation, New Employee Orientation and complete mandatory online trainings. Please allow them time for these onboarding tasks

Give a simple initial work assignment

Classified/University staff are expected to submit their professional plan within 31 days of employment. These are provided along with the job description to our new colleague by email from SEHD HR on/around their first day. Please work with them to create a plan by the requested deadline

Meet with employee at the end of the day to answer questions and find out how the day went

Create a welcome post for the Impact newsletter

If appropriate to your team, invite your new colleague to be added to the directory on education.ucdenver.edu The bio and photo should be optional because this website is open to the public. To be added, they should complete a Faculty/Staff Bio Form

Remind team to update e-mail groups