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faculty:degree-audit

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faculty:degree-audit [2026/05/26 19:01] – [Why Degree Audits Matter] Paul Zastrockyfaculty:degree-audit [2026/05/26 21:13] (current) – [Support] Paul Zastrocky
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 ==== Degree Audit Structure ==== ==== Degree Audit Structure ====
  
-<code>Student Record+<code> 
 +Student Record
    ↓    ↓
 Program of Study Program of Study
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 Completed Coursework Completed Coursework
    ↓    ↓
-Audit Results (Complete / Not Complete) +Audit Results (Completed / In Progress / Work Not Applied / Not Satisfied)
  
 </code> </code>
  
 ---- ----
 +
 +
 +===== Faculty Workflow =====
 +
 +  - Review Student Audit
 +  - Check Against Catalog
 +  - Approve / Request Changes
 +  - [[https://dm-unityform.prod.cu.edu/UnityForms/UnityForm.aspx?key=UFKey|Degree Audit & Transfer Change (DATC) Form]]
 +  - Audit Updated
 +
  
 ===== Important Rules ===== ===== Important Rules =====
Line 67: Line 77:
 ==== Exceptions Handling ==== ==== Exceptions Handling ====
  
-<code>Standard Requirements +Standard Requirements
-   + +
-   Faculty Exception (DATC Form) +
-        ↓ +
- Updated Individual Audit+
  
 ++
 +
 +[[https://dm-unityform.prod.cu.edu/UnityForms/UnityForm.aspx?key=UFKey|Faculty Exception (DATC Form)]]
 +
 +↓
 +
 +Updated Individual Audit
  
-</code> 
   * Exceptions must be applied individually per student   * Exceptions must be applied individually per student
   * Catalog changes apply to all students in that catalog year   * Catalog changes apply to all students in that catalog year
 +  * Catalog-level updates can be made once a year (during late fall or spring) and go into effect starting in fall of the following academic year (Example: changes made in late Fall 2025 / Spring 2026 → effective Fall 2026 / 2026-2027 catalog)
  
-==== Multiple Credentials Limitation ====+==== Multiple Programs Limitation ==== 
 +<code>
  
-<code>Degree Audit (MA)+Degree Audit (MA, EdS, EdD, or PhD)
 Degree Audit (Certificate) Degree Audit (Certificate)
-Degree Audit (License)+Degree Audit (License or Endorsement) 
 +Degree Audit (Credential)
    ↓    ↓
  NOT CONNECTED  NOT CONNECTED
- 
  
 </code> </code>
-  * Separate credentials generate separate audits+ 
 +  * Separate programs generate separate audits
   * Audits do not integrate or share information   * Audits do not integrate or share information
 +  * Faculty can select a different term or program to "run a different program" audit​
  
 ---- ----
  
-===== Faculty Workflow ===== 
- 
-<code>Review Student Audit 
-   ↓ 
-Check Against Catalog 
-        ↓ 
-Approve / Request Changes 
-        ↓ 
-Submit DATC Form 
-        ↓ 
-Audit Updated 
- 
- 
-</code> 
- 
----- 
  
 ===== Access & Tools ===== ===== Access & Tools =====
  
-  * Access audits through the UCDAccess Faculty Portal +  * Access and run audits through the [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|UCDAccess faculty portal]] 
-  * Request "DATC Advisor" access if needed+  * [[https://ping.prod.cu.edu/idp/startSSO.ping?PartnerSpId=SP:EnterprisePortal&TargetResource=https://portal.prod.cu.edu/psc/epprod/EMPLOYEE/ENTP/s/WEBLIB_CU_EFORM.ISCRIPT1.FieldFormula.IScript_Populate_eForm?form=UC_ONBASE_UNITY_FORMS_CS_ACCESS|Request “DATC Advisor” access]] if needed 
 +      * Request type "Update Access" as "DATC Advisor"​ 
 +      * Justification is "advisor-level DATC audit access" 
 +  * [[https://education.ucdenver.edu/docs/librariesprovider16/student-resources/forms/sehd-transfer-credit-masters-eds-form.pdf?sfvrsn=8c1c41b9_6|Transfer of Credit Form]]
  
 ==== DATC Form Use Cases ==== ==== DATC Form Use Cases ====
Line 122: Line 125:
  
 ---- ----
 +
  
 ===== Common Issues ===== ===== Common Issues =====
  
-<code> +  * Missing Requirement → Check catalog alignment → Submit [[https://portal.prod.cu.edu/psc/epprod/UCD3/ENTP/s/WEBLIB_CU_EFORM.ISCRIPT1.FieldFormula.IScript_Populate_eForm?form=UCD_DATC_Universal_Form|DATC Form]] if necessary 
-Missing Requirement → Check catalog alignment +  * Course Not Counting → Verify substitution → Submit [[https://portal.prod.cu.edu/psc/epprod/UCD3/ENTP/s/WEBLIB_CU_EFORM.ISCRIPT1.FieldFormula.IScript_Populate_eForm?form=UCD_DATC_Universal_Form|DATC Form]] if necessary 
-Course Not Counting → Verify substitution +  * Transfer Not Applied → Confirm updated form → Submit [[https://education.ucdenver.edu/docs/librariesprovider16/student-resources/forms/sehd-transfer-credit-masters-eds-form.pdf?sfvrsn=8c1c41b9_6|Transfer of Credit Form]] if necessary 
-Transfer Not Applied → Confirm updated form +  * Multiple program issue → Run audit for each program 
-Duplicate Audits → Multiple credential issue+
  
-</code> 
 ===== Sample Degree Audits ===== ===== Sample Degree Audits =====
  
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   * Contact your Graduate Academic Advisor for program-specific issues   * Contact your Graduate Academic Advisor for program-specific issues
   * Email Degree Audit Unit: [[DAUnit@UCDenver.edu|DAUnit@UCDenver.edu]]   * Email Degree Audit Unit: [[DAUnit@UCDenver.edu|DAUnit@UCDenver.edu]]
 +  * {{:faculty:degree_audit_for_faculty_spring_2026_1_.pdf|Graduate Degree​Audit Information​for SEHD Faculty presentation slides (Spring 2026)}}
  
 ---- ----
 +
  
 ===== Key Takeaways ===== ===== Key Takeaways =====
faculty/degree-audit.1779822089.txt.gz · Last modified: by Paul Zastrocky