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handbooks:faculty_handbook

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handbooks:faculty_handbook [2024/06/10 19:52] – [Mail] Kelley Patienthandbooks:faculty_handbook [2025/06/05 16:30] (current) – [SEHD Impact] Brad Hinson
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 ===== Booking Travel ===== ===== Booking Travel =====
  
-Faculty members are responsible for booking their own travel. Information and instructions on how to do so can be found on the Procurement Service Center Website [[https://www.cu.edu/psc/travel/travel-overview|here]][[https://www.cu.edu/psc/travel/travel-overview|.]]+Faculty members are responsible for booking their own travel. Information and instructions on how to do so can be found on the SEHD Wiki Budget & Finance Resources page and on the Procurement Service Center Website [[https://www.cu.edu/psc/travel/travel-overview|here]]. 
 + 
 +For questions regarding University travel, please send an email to **sehdfinance@ucdenver.edu**.
  
-For questions regarding University travel, contact the Procurement Service Center <FinProHelp@cu.edu> or 303-837-2161. Additional administrative support for faculty in travel requests is handled by Kelly Ragland. '''Faculty seeking assistance should complete a help order request by emailing ''  **'SEHDHELP@UCDENVER.EDU. ** 
  
 ===== Keys ===== ===== Keys =====
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 The SEHD HR and Payroll Services workgroup currently consists of: The SEHD HR and Payroll Services workgroup currently consists of:
  
-**Patricia Ba****ll – Assistant Dean of Finance and HR**  ([[PATRICIA.BALL@UCDENVER.EDU|PATRICIA.BALL@UCDENVER.EDU]])+**Patricia Ba****ll – Assistant Dean of Finance and HR** ([[PATRICIA.BALL@UCDENVER.EDU|PATRICIA.BALL@UCDENVER.EDU]])
  
-**Hiromi Agena – Associate Director of Budget and Finance**  ([[HIROMI.AGENA@UCDENVER.EDU|HIROMI.AGENA@UCDENVER.EDU]])+**Hiromi Agena – Associate Director of Budget and Finance** ([[HIROMI.AGENA@UCDENVER.EDU|HIROMI.AGENA@UCDENVER.EDU]])
  
 She handles faculty payrolls; including faculty additional pay and coordinating summer pay. Other duties include position budgeting, and faculty moving expense reimbursements. She handles faculty payrolls; including faculty additional pay and coordinating summer pay. Other duties include position budgeting, and faculty moving expense reimbursements.
  
-**Kelley Patient – HR and Payroll Manager**  ([[KELLEY.PATIENT@UCDENVER.EDU|KELLEY.PATIENT@UCDENVER.EDU]])+**Kelley Patient – HR and Payroll Manager** ([[KELLEY.PATIENT@UCDENVER.EDU|KELLEY.PATIENT@UCDENVER.EDU]])
  
 Duties include: initiating personnel actions, recruiting, hiring, promotions, staff additional pay, progressive discipline, etc., staff performance management – professional plans and evaluations, coordinating lecturer pay, FML, Leave of Absence, Worker’s Comp, and Immigration. Duties include: initiating personnel actions, recruiting, hiring, promotions, staff additional pay, progressive discipline, etc., staff performance management – professional plans and evaluations, coordinating lecturer pay, FML, Leave of Absence, Worker’s Comp, and Immigration.
  
-**Keiko Goldman – Business Services Coordinator (Finance & HR) **  ([[KEIKO.GOLDMAN@UCDENVER.EDU|KEIKO.GOLDMAN@UCDENVER.EDU]])+**Keiko Goldman – Business Services Coordinator (Finance & HR) ** ([[KEIKO.GOLDMAN@UCDENVER.EDU|KEIKO.GOLDMAN@UCDENVER.EDU]])
  
 Duties include: onboarding/off-boarding employees, recordkeeping, communication, email/portal and sponsored user accounts. Duties include: onboarding/off-boarding employees, recordkeeping, communication, email/portal and sponsored user accounts.
  
-**Emilie Seneff – HR and Payroll Coordinator **  ([[EMILIE.SENEFF@UCDENVER.EDU|EMILIE.SENEFF@UCDENVER.EDU]])+**Joseph Magoffe – HR and Payroll Coordinator ** ([[JOSEPH.MAGOFFE@UCDENVER.EDU|JOSEPH.MAGOFFE@UCDENVER.EDU]])
  
 Duties include: student hiring (including TAs, GAs/RAs and graduate part-time instructors), payroll and time reporting, onboarding/off-boarding employees, recordkeeping, communication, email/portal and sponsored user accounts. Duties include: student hiring (including TAs, GAs/RAs and graduate part-time instructors), payroll and time reporting, onboarding/off-boarding employees, recordkeeping, communication, email/portal and sponsored user accounts.
 +
  
 ===== Initiating a Search or New Hire ===== ===== Initiating a Search or New Hire =====
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 ===== Student Employment ===== ===== Student Employment =====
  
-Please see the SEHD Student Hiring Guide{{:handbooks:sehd_student_hiring_guide_070622.pdf|here}}  or here: [[https://wiki.cu.studio/human/student_hiring_guide|https://wiki.cu.studio/human/student_hiring_guide]]+Please see the SEHD Student Hiring Guide here: [[https://wiki.cu.studio/human/student_hiring_guide|https://wiki.cu.studio/human/student_hiring_guide]] and the Student Employment Site [[https://www1.ucdenver.edu/services/career-center/student-employment|here]], or contact SEHD HR  ([[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]]).
  
-Student hourly employees (excluding PhD RAs funded from a grant) are generally limited to working 25 hours/week during the academic year and 40 hours/week during the summer across all positions on all campuses. For full policy on student work hours, visit the Wiki here: [[https://wiki.cu.studio/handbooks/pattern_of_administration#student_employment|https://wiki.cu.studio/handbooks/pattern_of_administration#student_employment]] or the Student Employment Site [[https://www1.ucdenver.edu/services/career-center/student-employment|here]][[http://impact.ucdsehd.net/wp-content/uploads/2014/07/Student-Work-Hours-Policy.pdf|.]] 
- 
-Complete an online request form to submit a request to [[https://forms.ucdenver.edu/secure/sehd_hr_search|post a student position]] or [[https://forms.ucdenver.edu/secure/sehd_hr_new_hire|request a new student hire]]. 
- 
-For more information on student employment, please contact the SEHD HR and Payroll Coordinator ([[sehdhr@ucdenver.edu|sehdhr@ucdenver.edu]]). A complete Request to Hire form must be submitted to the SEHD HR and Payroll Coordinator PRIOR to any offer of employment or initiation of work. 
  
 ====== Information Management ====== ====== Information Management ======
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   * Videos   * Videos
   * Website content (Please email [[SEHDHelp@ucdenver.edu|SEHDHelp@ucdenver.edu]] with your web needs/suggestions. SEHD’s tech team will involve marketing as needed for the drafting of web copy, approvals, coordination with academic services, copyedits, etc.)   * Website content (Please email [[SEHDHelp@ucdenver.edu|SEHDHelp@ucdenver.edu]] with your web needs/suggestions. SEHD’s tech team will involve marketing as needed for the drafting of web copy, approvals, coordination with academic services, copyedits, etc.)
 +
  
 ===== Assessment and Program Improvement ===== ===== Assessment and Program Improvement =====
  
-The SEHD Office of Assessment and Program Improvement is responsible for supporting and facilitating high quality assessment practice and program improvement efforts within the SEHD. The Assessment Office also serves as a liaison between the SEHD and other University offices and between the SEHD, CDE, and CDHE. The Office is also responsible for supporting activities related to the accreditation and reauthorization of SEHD programs. For assistance related to the responsibilities of this office visit the web site at: [[http://www.sehd.ucdenver.edu/Assessment|www.sehd.ucdenver.edu/Assessment]]; or contact the Executive Director of Assessment and Program Improvement, Julie Oxenford-O'Brian, [[julie.obrian@ucdenver.edu|julie.obrian@ucdenver.edu]] 303-315-6352, LSC 723 or the Senior Data Analyst and Assessment System Manager, Tony Romero, [[tony.romero@ucdenver.edu|tony.romero@ucdenver.edu]], 303-315-6246, LSC 724.+The SEHD Office of Assessment and Program Improvement is responsible for supporting and facilitating high quality assessment practice and program improvement efforts within the SEHD. The Assessment Office also serves as a liaison between the SEHD and other University offices and between the SEHD, CDE, and CDHE. The Office is also responsible for supporting activities related to the accreditation and reauthorization of SEHD programs. For assistance related to the responsibilities of this office, contact the Director of Accreditation and Assessment, Nicole Holland, [[nicole.holland@ucdenver.edu|nicole.holland@ucdenver.edu]], 303-315-6352, LSC 723 or the Senior Data Analyst and Assessment System Manager, Mary Lovit, [[mary.lovit@ucdenver.edu|mary.lovit@ucdenver.edu]], 303-315-6246, LSC 724.
  
 ==== ASSESSMENT ==== ==== ASSESSMENT ====
  
-All SEHD programs have identified key assessments (sometimes called performance-based assessments, PBAs) and scoring rubrics that provide evidence of valued student learning objectives as part of course offerings and clinical experiences. Program faculty members are responsible for using their programs’ key assessments and ensuring that adjunct faculty members do as well. Key program assessments are managed through the SEHD Assessment management system, LiveText by Waternark. Faculty can link the assessment tasks and scoring rubrics for their key assessments to their Canvas course shells so that student results are automatically entered into the SEHD Assessment management system. Program faculty are expected to regularly review the key program-level assessments and rubrics to ensure they are current and appropriate. The Office of Assessment and Program Improvement provides training, support videos and job aides to assist faculty with the development, scoring and administration of key program assessments as needed and upon request. The Assessment Office also administers LiveText by Watermark accounts for faculty and students.+All SEHD programs have identified key assessments (sometimes called performance-based assessments, PBAs) and scoring rubrics that provide evidence of valued student learning objectives as part of course offerings and clinical experiences. Program faculty members are responsible for using their programs’ key assessments and ensuring that adjunct faculty members do as well. Key program assessments are managed through the SEHD Assessment management system, LiveText by Watermark. Faculty can link the assessment tasks and scoring rubrics for their key assessments to their Canvas course shells so that student results are automatically entered into the SEHD Assessment management system. Program faculty are expected to regularly review the key program-level assessments and rubrics to ensure they are current and appropriate. The Office of Assessment and Program Improvement provides training, support videos and job aides to assist faculty with the development, scoring and administration of key program assessments as needed and upon request. The Assessment Office also administers LiveText by Watermark accounts for faculty and students.
  
 Assessment Office staff members participate in the campus Assessment Committee; staff serve as the SEHD liaison to the University Assessment Office, providing a communication mechanism for faculty and staff to this group. Assessment Office staff members participate in the campus Assessment Committee; staff serve as the SEHD liaison to the University Assessment Office, providing a communication mechanism for faculty and staff to this group.
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 Faculty or staff with additional data reporting needs should contact the Office of Assessment and Program Improvement. Be prepared to discuss the purpose, specific data elements, timeframe, and reporting format with Office staff so that the resulting data fit your needs. Whenever possible, allow sufficient lead time for staff to meet your data request, particularly with large requests. The Assessment Office works closely with campus Institutional Research and Registrar’s Office staff to coordinate the completion of data requests Faculty or staff with additional data reporting needs should contact the Office of Assessment and Program Improvement. Be prepared to discuss the purpose, specific data elements, timeframe, and reporting format with Office staff so that the resulting data fit your needs. Whenever possible, allow sufficient lead time for staff to meet your data request, particularly with large requests. The Assessment Office works closely with campus Institutional Research and Registrar’s Office staff to coordinate the completion of data requests
 +
  
 ====== Information & Academic Technology ====== ====== Information & Academic Technology ======
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 ===== SEHD Website ===== ===== SEHD Website =====
  
-SEHD’s website is located at [[http://www.ucdenver.edu/education|www.ucdenver.edu/education]][[http://www.ucdenver.edu/education|.]] The website is managed by a team of individuals including //Web Developer//  Matt Mitchell, //Assistant Dean//  Brad Hinson and //Director of Marketing//  Julia Cummings. The website team is always open to accepting your feedback to improve the site. If you have a major content changes that need to occur, (I.e. promoting new SEHD degrees, minors, etc.), please reach out to Julia Cummings. She will help you with the web content in conjunction with an overall marketing effort for the new offering. If you see other changes that need to occur, (I.e. adding new course forms, changing admission deadlines, adding new faculty/staff to the website directory, changing the navigation on a page), please contact SEHDHELP@UCDENVER.EDU. Matt will also be leading an effort to redesign the SEHD website in 2016-17.+[[http://www.ucdenver.edu/education|SEHD’s website]] is collaboratively managed by SEHD Technology Team and SEHD Marketing in close relation to Campus Marketing and the Office of Information Technology - Web Team.  Change requests, content development, realignments, page/site requests, and anything related to web changes should be sent to [[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]], where you will be routed/connected to the appropriate individuals to assist. 
  
 ===== SEHD Impact ===== ===== SEHD Impact =====
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 ==== Adding to Impact ==== ==== Adding to Impact ====
  
-To submit a post, meeting minutes, event photos, an addition to the resources page, email SEHDhelp@UCDENVER.EDU. With general questions, please contact Kelly Ragland, //Assistant to the Associate Deans//  at 303-315-0086 or by email at KELLY.RAGLAND@UCDENVER.EDU. For urgent posts when Kelly is not available, please email Brad Hinson: BRAD.HINSON@UCDENVER.EDU.+To submit a post, meeting minutes, event photos, an addition to the resources page, email [[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]].
  
-==== Contacting The Repository Manager ==== 
- 
-**The repository is managed by Kelly Ragland, //Assistant to the Associate Deans//, 303-315-0086, Kelly.Ragland@UCDENVER.EDU. ** 
- 
-==== Faculty Profiles ==== 
- 
-To set up your faculty profile, which contains information from your CV, and expands exposure of faculty scholarship, please //email the repository manager//  your most current CV (see above). **Your profile will not be populated unless you give permission to do so.**  The repository manager will populate your page with information from your CV and work with you to enhance your profile. //You have the option to be trained on creating/managing your own profile if you wish to do so.//  Faculty profiles are updated annually with CVs submitted in your annual review, but you may send scholarship additions at any time. To view current faculty profiles, follow this link: [[http://source.ucdenver.edu/sw_gallery.html|http://source.ucdenver.edu/sw_gallery.html]] 
- 
-==== Scholarship by Program Area/Discipline ==== 
- 
-Each program area has its own “collection” on the site that houses scholarship from that department’s faculty and information on the program itself. Program leaders should make sure to keep the page updated by contacting the repository manager. To view Faculty Scholarship by program area, follow this link: [[http://source.ucdenver.edu/faculty_scholarship/|http://source.ucdenver.edu/faculty_scholarship/]] 
- 
-==== Data Management & Collaboration ==== 
- 
-The repository is also used by various faculty and the research centers to store various types of data for public access or protected by password. In addition, SOURCE can be used to collaborate with individuals on projects, etc. on or off-campus. Please contact the repository manager for more information. 
- 
-==== Courses on Source ==== 
- 
-You may add any course materials you wish to display publically or protected by password in order to boost your scholarship or to complement a course. You may also post student work examples, with permission from student, to the site. Please contact the repository manager for more information. 
- 
-==== Already Have Digital Commons Account? ==== 
- 
-If you already have a current digital commons account from a previous institution, please contact the repository manager to change the email on the account to your UC Denver email address. 
  
 ====== Other Important Information ====== ====== Other Important Information ======
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 **Benefits Enrollment** **Benefits Enrollment**
  
-You will receive benefits enrollment information and forms at Faculty/New Employee Orientation the week before fall classes begin. The Center for Faculty Development will contact you with date/time/information. If you are in a benefits-eligible position, you MUST submit an enrollment form within 31 days following date of hire, even if you DECLINE coverage. Otherwise, you will be automatically enrolled in default coverage. Refer to the campus Human Resources web site to register for [[http://www.ucdenver.edu/about/departments/HR/training/Pages/RequiredHRtrainings.aspx|New Employee Orientation]], where they will explain all of your benefits options. \\ +Please see [[https://wiki.cu.studio/human/employee-onboarding#benefits|Employee-onboarding, benefits]] 
- \\ + 
-The university's benefits plan year runs from July 1 to June 30, with open enrollment in May. \\ +You will receive benefits enrollment information and forms at Faculty/New Employee Orientation the week before fall classes begin. The Center for Faculty Development will contact you with date/time/information. If you are in a benefits-eligible position, you MUST submit an enrollment form within 31 days following date of hire, even if you DECLINE coverage. Otherwise, you will be automatically enrolled in default coverage. Refer to the campus Human Resources web site to register for [[http://www.ucdenver.edu/about/departments/HR/training/Pages/RequiredHRtrainings.aspx|New Employee Orientation]].\\ 
- \\+\\ 
 +The university's benefits plan year runs from July 1 to June 30, with open enrollment in April/May (exact dates vary each year).\\ 
 +\\
 All questions regarding benefits should be directed to the University of Colorado Employee Services at 303.860.4200 or Toll Free 1-855-216-7740, or **[[EMPLOYEESERVICES@CU.EDU|EMPLOYEESERVICES@CU.EDU]]. ** All questions regarding benefits should be directed to the University of Colorado Employee Services at 303.860.4200 or Toll Free 1-855-216-7740, or **[[EMPLOYEESERVICES@CU.EDU|EMPLOYEESERVICES@CU.EDU]]. **
  
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 **Faculty ID** **Faculty ID**
  
-Obtain a campus ID form from Kelley Patient in LSC 1147. You will need your campus ID to pick up your office keys, for parking and accessing library services, so please obtain it as soon as possible.+Please see [[https://wiki.cu.studio/human/faq#how_do_i_get_a_keyid_card|FAQ page for the steps]]. You will need your campus ID to pick up your office keys, for parking and accessing library services, so please obtain it as soon as possible.
  
 **Fitness Center** **Fitness Center**
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 **Onboarding Process** **Onboarding Process**
  
-Before any work begins, all employees must work with Kelley Patient to complete the hiring process, including W 4, I-9, employee information sheet, payroll information, direct deposit, and employee ID form.+Before any work begins, all employees must work with SEHD HR to complete the hiring process, including W 4, I-9, employee information sheet, payroll information, direct deposit, and employee ID form. Please see [[https://wiki.cu.studio/human/employee-onboarding|Employee Onboarding]] for more information
  
 **Parking** **Parking**
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 **UCD Access** **UCD Access**
  
-This is the employee portal and can be accessed at: [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|//https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html//]] \\ +This is the employee portal and can be accessed at: [[https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html|//https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html//]]\\ 
- \\+\\
 This is where you access your monthly pay information; update your contact information, tax withholding, or direct deposit information; and access University systems, such as Marketplace, and Concur. Your UCD Access account is automatically provisioned at the same time as your email account. This is where you access your monthly pay information; update your contact information, tax withholding, or direct deposit information; and access University systems, such as Marketplace, and Concur. Your UCD Access account is automatically provisioned at the same time as your email account.
  
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   * **Check on - **You may want to check to make sure that the textbooks you requested for your classes have arrived and that there are enough books for the number of students enrolled in the class.   * **Check on - **You may want to check to make sure that the textbooks you requested for your classes have arrived and that there are enough books for the number of students enrolled in the class.
   * **Order **- Contact the Auraria Book Center at 303-556-3230.   * **Order **- Contact the Auraria Book Center at 303-556-3230.
 +
 +
 ====== APPENDIX B: Useful Contacts ====== ====== APPENDIX B: Useful Contacts ======
  
handbooks/faculty_handbook.1718049132.txt.gz · Last modified: by Kelley Patient