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handbooks:faculty_handbook [2025/03/21 21:14] – [APPENDIX A: Checklist for Getting Started] Kelley Patienthandbooks:faculty_handbook [2025/08/01 18:03] (current) – [Human Resources and Payroll Services] Kelley Patient
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 **Hiromi Agena – Associate Director of Budget and Finance** ([[HIROMI.AGENA@UCDENVER.EDU|HIROMI.AGENA@UCDENVER.EDU]]) **Hiromi Agena – Associate Director of Budget and Finance** ([[HIROMI.AGENA@UCDENVER.EDU|HIROMI.AGENA@UCDENVER.EDU]])
  
-She handles faculty payrolls; including faculty additional pay and coordinating summer pay. Other duties include position budgeting, and faculty moving expense reimbursements.+Duties include: faculty payroll including faculty additional pay, coordinating summer pay, position budgeting, and faculty moving expense reimbursements.
  
-**Kelley Patient – HR and Payroll Manager** ([[KELLEY.PATIENT@UCDENVER.EDU|KELLEY.PATIENT@UCDENVER.EDU]])+**HR and Payroll Manager** (TBD)
  
 Duties include: initiating personnel actions, recruiting, hiring, promotions, staff additional pay, progressive discipline, etc., staff performance management – professional plans and evaluations, coordinating lecturer pay, FML, Leave of Absence, Worker’s Comp, and Immigration. Duties include: initiating personnel actions, recruiting, hiring, promotions, staff additional pay, progressive discipline, etc., staff performance management – professional plans and evaluations, coordinating lecturer pay, FML, Leave of Absence, Worker’s Comp, and Immigration.
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 The university requires all employees to take the following mandatory online trainings within three months of hire: The university requires all employees to take the following mandatory online trainings within three months of hire:
  
-  * **CU: Discrimination and Harassment**  ([[https://universityofcolorado.skillport.com/skillportfe/custom/login/universityofcolorado/login.action?courseaction=Summary&assetid=_scorm12_cu_u00067_0001|Launch Course]]) +  * **CU: Discrimination and Harassment**  ([[https://share.percipio.com/cd/JCp6EcW76|Launch Course]]) 
-  * **CU: Information Security and Privacy Awareness**  ([[https://universityofcolorado.skillport.com/skillportfe/custom/login/saml/login.action?courseaction=launch&assetid=_scorm12_cu_u00063_0001|Launch Course]])+  * **CU: Information Security and Privacy Awareness**  ([[https://share.percipio.com/cd/PopqsK8Ps|Launch Course]])
 How to access training courses in the UCD Portal: How to access training courses in the UCD Portal:
  
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   - In the Search bar, enter a key word or course title to locate a course   - In the Search bar, enter a key word or course title to locate a course
  
-You may be required to take additional training depending on your role (e.g. supervising classified staff, grants & contracts, fiscal code of ethics, etc.).+You may be required to take additional training depending on your role (e.g. supervising classified staff, grants & contracts, fiscal code of ethics, etc.). Please refer to the list here: [[https://www.ucdenver.edu/offices/human-resources/learning-development/required-training|https://www.ucdenver.edu/offices/human-resources/learning-development/required-training]]
  
  
 ===== Termination Of Employment ===== ===== Termination Of Employment =====
  
-When employees terminate employment, an official written notification (which specifies the employee’s last day of employment) to the supervisor and the HR and Budget Director is required. The employee will also need to schedule an exit meeting with the HR and Payroll Coordinator for final business such as turning in keys, procurement/travel cards and identification. SEHD server/email access will be terminated at the end of the last date of employment, unless the employee has been a student at the university, in which case their email access will remain active.+When employees separate from employment, an official written notification (which specifies the employee’s last day of employment) to the supervisor and SEHD HR is required. The employee will also need to schedule an exit meeting with SEHD HR and/or the SEHD Operations Manager for final business such as turning in keys, procurement/travel cards and identification. SEHD server/email access will be terminated at the end of the last date of employment, unless the employee has been a student at the university or is an official retiree, in which case their email access will remain active. 
  
 ===== Payroll ===== ===== Payroll =====
  
-Standard faculty appointments (tenure track and non-tenure track) are for one academic year, nine months. Starting with academic year 2022-2023, pay dates will shift to align with the academic year. For academic year 2022-2023, pay dates will be August 15, 2022 through May 12, 2023 (faculty are expected to start work one week before classes begin each semester).+Standard faculty appointments (tenure track and non-tenure track) are for one academic year, nine months. Pay dates are aligned with the academic year.
  
 What does pay look like: What does pay look like:
  
   * 9 pay 9: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and April, partial paycheck in May (end date is commencement).   * 9 pay 9: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and April, partial paycheck in May (end date is commencement).
-  * 9 pay 12: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and July, partial paycheck in August (end date is the Friday before the AY 2023-24 contract starts).+  * 9 pay 12: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and July, partial paycheck in August.
   * Please visit [[https://www.cu.edu/docs/contract-proration-calculator|https://www.cu.edu/docs/contract-proration-calculator]] for a contract pay calculator. Enter Denver Campus and your total gross salary in the Contract Worth field. If you are 9 pay 9, your gross monthly pay is what appears in the CRG column. If you are 9 pay 12, your gross monthly pay is what appears in the Check Gross column.   * Please visit [[https://www.cu.edu/docs/contract-proration-calculator|https://www.cu.edu/docs/contract-proration-calculator]] for a contract pay calculator. Enter Denver Campus and your total gross salary in the Contract Worth field. If you are 9 pay 9, your gross monthly pay is what appears in the CRG column. If you are 9 pay 12, your gross monthly pay is what appears in the Check Gross column.
  
-For more information about contract pay timing in AY 2022-2023 and beyond, please read this campus announcement: [[https://www.ucdenver.edu/offices/human-resources/cu-denver-campus-9-month-contract-pay-faculty-pay-changes-starting-ay-2022-23|https://www.ucdenver.edu/offices/human-resources/cu-denver-campus-9-month-contract-pay-faculty-pay-changes-starting-ay-2022-23]]+For more information about contract pay timing, please read this campus announcement: [[https://www.ucdenver.edu/offices/human-resources/cu-denver-campus-9-month-contract-pay-faculty-pay-changes-starting-ay-2022-23|https://www.ucdenver.edu/offices/human-resources/cu-denver-campus-9-month-contract-pay-faculty-pay-changes-starting-ay-2022-23]]
  
 Faculty have the option to spread payroll over twelve months. The election form will be available in the UCD Access Portal every spring/summer for the next academic year. Once the choice has been communicated and payroll set up for the year, it cannot be changed until the next academic year. Summer work is on a separate contract. Faculty have the option to spread payroll over twelve months. The election form will be available in the UCD Access Portal every spring/summer for the next academic year. Once the choice has been communicated and payroll set up for the year, it cannot be changed until the next academic year. Summer work is on a separate contract.
  
 Faculty and staff are paid on the last business day of each month. Faculty and staff are paid on the last business day of each month.
 +
  
 ===== Sick Leave Policy ===== ===== Sick Leave Policy =====
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 ===== Summer Payroll ===== ===== Summer Payroll =====
  
-Faculty with separate summer appointments are paid on varying schedules according to their assignments. The basis of summer pay* is the number of credit hours of the course. Currently, a faculty member will receive $6,000 per three credit hour course (up to two courses) that meets minimum enrollment (see pro-rated calculations below). In rare instances, the dean may approve teaching a third course, in which case pay will be calculated at the lecturer rate. Please note that under enrolled courses may be canceled and pay is prorated for under enrolled courses that have not been canceled. Faculty may earn up to 3/9ths (33.33%) of their previous academic year salary in the summer, through teaching, administrative, and grant pay. Per university policy, faculty are allowed to receive up to 1/9th (11.11%) of their AY salary each month in the summer. Your summer pay spread will be stated on your summer contract. The faculty pay policy can be found on the Human Resources website: [[http://www.ucdenver.edu/about/departments/HR/HRPoliciesGuidelines/Documents/Faculty Compensation - Downtown Campus updated 2-18-10.pdf|http://www.ucdenver.edu/about/departments/HR/HRPoliciesGuidelines/Documents/Faculty Compensation - Downtown Campus updated 2-18-10.pdf]][[http://www.ucdenver.edu/about/departments/HR/HRPoliciesGuidelines/Documents/Faculty Compensation - Downtown Campus updated 2-18-10.pdf|http://www.ucdenver.edu/about/departments/HR/HRPoliciesGuidelines/Documents/Faculty Compensation - Downtown Campus updated 2-18-10.pdf]]+Faculty with separate summer appointments are paid on varying schedules according to their assignments. The basis of summer pay* is the number of credit hours of the course. Currently, a faculty member will receive $6,000 per three credit hour course (up to two courses) that meets minimum enrollment (see pro-rated calculations below). In rare instances, the dean may approve teaching a third course, in which case pay will be calculated at the lecturer rate. Please note that under enrolled courses may be canceled and pay is prorated for under enrolled courses that have not been canceled. Faculty may earn up to 3/9ths (33.33%) of their previous academic year salary in the summer, through teaching, administrative, and grant pay. Per university policy, faculty are allowed to receive up to 1/9th (11.11%) of their AY salary each month in the summer. Your summer pay spread will be stated on your summer contract. The faculty pay policy can be found on the Human Resources website: [[http://www.ucdenver.edu/about/departments/HR/HRPoliciesGuidelines/Documents/Faculty Compensation - Downtown Campus updated 2-18-10.pdf|http://www.ucdenver.edu/about/departments/HR/HRPoliciesGuidelines/Documents/Faculty Compensation - Downtown Campus updated 2-18-10.pdf]] 
  
 ===== Summer Pay & Pro-Rate Calculations for Tenured/Tenure-Track Faculty ===== ===== Summer Pay & Pro-Rate Calculations for Tenured/Tenure-Track Faculty =====
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   * Videos   * Videos
   * Website content (Please email [[SEHDHelp@ucdenver.edu|SEHDHelp@ucdenver.edu]] with your web needs/suggestions. SEHD’s tech team will involve marketing as needed for the drafting of web copy, approvals, coordination with academic services, copyedits, etc.)   * Website content (Please email [[SEHDHelp@ucdenver.edu|SEHDHelp@ucdenver.edu]] with your web needs/suggestions. SEHD’s tech team will involve marketing as needed for the drafting of web copy, approvals, coordination with academic services, copyedits, etc.)
 +
  
 ===== Assessment and Program Improvement ===== ===== Assessment and Program Improvement =====
  
-The SEHD Office of Assessment and Program Improvement is responsible for supporting and facilitating high quality assessment practice and program improvement efforts within the SEHD. The Assessment Office also serves as a liaison between the SEHD and other University offices and between the SEHD, CDE, and CDHE. The Office is also responsible for supporting activities related to the accreditation and reauthorization of SEHD programs. For assistance related to the responsibilities of this office visit the web site at: [[http://www.sehd.ucdenver.edu/Assessment|www.sehd.ucdenver.edu/Assessment]]; or contact the Executive Director of Assessment and Program Improvement, Julie Oxenford-O'Brian, [[julie.obrian@ucdenver.edu|julie.obrian@ucdenver.edu]] 303-315-6352, LSC 723 or the Senior Data Analyst and Assessment System Manager, Tony Romero, [[tony.romero@ucdenver.edu|tony.romero@ucdenver.edu]], 303-315-6246, LSC 724.+The SEHD Office of Assessment and Program Improvement is responsible for supporting and facilitating high quality assessment practice and program improvement efforts within the SEHD. The Assessment Office also serves as a liaison between the SEHD and other University offices and between the SEHD, CDE, and CDHE. The Office is also responsible for supporting activities related to the accreditation and reauthorization of SEHD programs. For assistance related to the responsibilities of this office, contact the Director of Accreditation and Assessment, Nicole Holland, [[nicole.holland@ucdenver.edu|nicole.holland@ucdenver.edu]], 303-315-6352, LSC 723 or the Senior Data Analyst and Assessment System Manager, Mary Lovit, [[mary.lovit@ucdenver.edu|mary.lovit@ucdenver.edu]], 303-315-6246, LSC 724.
  
 ==== ASSESSMENT ==== ==== ASSESSMENT ====
  
-All SEHD programs have identified key assessments (sometimes called performance-based assessments, PBAs) and scoring rubrics that provide evidence of valued student learning objectives as part of course offerings and clinical experiences. Program faculty members are responsible for using their programs’ key assessments and ensuring that adjunct faculty members do as well. Key program assessments are managed through the SEHD Assessment management system, LiveText by Waternark. Faculty can link the assessment tasks and scoring rubrics for their key assessments to their Canvas course shells so that student results are automatically entered into the SEHD Assessment management system. Program faculty are expected to regularly review the key program-level assessments and rubrics to ensure they are current and appropriate. The Office of Assessment and Program Improvement provides training, support videos and job aides to assist faculty with the development, scoring and administration of key program assessments as needed and upon request. The Assessment Office also administers LiveText by Watermark accounts for faculty and students.+All SEHD programs have identified key assessments (sometimes called performance-based assessments, PBAs) and scoring rubrics that provide evidence of valued student learning objectives as part of course offerings and clinical experiences. Program faculty members are responsible for using their programs’ key assessments and ensuring that adjunct faculty members do as well. Key program assessments are managed through the SEHD Assessment management system, LiveText by Watermark. Faculty can link the assessment tasks and scoring rubrics for their key assessments to their Canvas course shells so that student results are automatically entered into the SEHD Assessment management system. Program faculty are expected to regularly review the key program-level assessments and rubrics to ensure they are current and appropriate. The Office of Assessment and Program Improvement provides training, support videos and job aides to assist faculty with the development, scoring and administration of key program assessments as needed and upon request. The Assessment Office also administers LiveText by Watermark accounts for faculty and students.
  
 Assessment Office staff members participate in the campus Assessment Committee; staff serve as the SEHD liaison to the University Assessment Office, providing a communication mechanism for faculty and staff to this group. Assessment Office staff members participate in the campus Assessment Committee; staff serve as the SEHD liaison to the University Assessment Office, providing a communication mechanism for faculty and staff to this group.
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 Faculty or staff with additional data reporting needs should contact the Office of Assessment and Program Improvement. Be prepared to discuss the purpose, specific data elements, timeframe, and reporting format with Office staff so that the resulting data fit your needs. Whenever possible, allow sufficient lead time for staff to meet your data request, particularly with large requests. The Assessment Office works closely with campus Institutional Research and Registrar’s Office staff to coordinate the completion of data requests Faculty or staff with additional data reporting needs should contact the Office of Assessment and Program Improvement. Be prepared to discuss the purpose, specific data elements, timeframe, and reporting format with Office staff so that the resulting data fit your needs. Whenever possible, allow sufficient lead time for staff to meet your data request, particularly with large requests. The Assessment Office works closely with campus Institutional Research and Registrar’s Office staff to coordinate the completion of data requests
 +
  
 ====== Information & Academic Technology ====== ====== Information & Academic Technology ======
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 ===== SEHD Website ===== ===== SEHD Website =====
  
-SEHD’s website is located at [[http://www.ucdenver.edu/education|www.ucdenver.edu/education]][[http://www.ucdenver.edu/education|.]] The website is managed by a team of individuals including //Web Developer//  Matt Mitchell, //Assistant Dean//  Brad Hinson and //Director of Marketing//  Julia Cummings. The website team is always open to accepting your feedback to improve the site. If you have a major content changes that need to occur, (I.e. promoting new SEHD degrees, minors, etc.), please reach out to Julia Cummings. She will help you with the web content in conjunction with an overall marketing effort for the new offering. If you see other changes that need to occur, (I.e. adding new course forms, changing admission deadlines, adding new faculty/staff to the website directory, changing the navigation on a page), please contact SEHDHELP@UCDENVER.EDU. Matt will also be leading an effort to redesign the SEHD website in 2016-17.+[[http://www.ucdenver.edu/education|SEHD’s website]] is collaboratively managed by SEHD Technology Team and SEHD Marketing in close relation to Campus Marketing and the Office of Information Technology - Web Team.  Change requests, content development, realignments, page/site requests, and anything related to web changes should be sent to [[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]], where you will be routed/connected to the appropriate individuals to assist. 
  
 ===== SEHD Impact ===== ===== SEHD Impact =====
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 ==== Adding to Impact ==== ==== Adding to Impact ====
  
-To submit a post, meeting minutes, event photos, an addition to the resources page, email SEHDhelp@UCDENVER.EDU. With general questions, please contact Kelly Ragland, //Assistant to the Associate Deans//  at 303-315-0086 or by email at KELLY.RAGLAND@UCDENVER.EDU. For urgent posts when Kelly is not available, please email Brad Hinson: BRAD.HINSON@UCDENVER.EDU. +To submit a post, meeting minutes, event photos, an addition to the resources page, email [[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]].
- +
-==== Contacting The Repository Manager ==== +
- +
-**The repository is managed by Kelly Ragland, //Assistant to the Associate Deans//, 303-315-0086, Kelly.Ragland@UCDENVER.EDU. ** +
- +
-==== Faculty Profiles ==== +
- +
-To set up your faculty profile, which contains information from your CV, and expands exposure of faculty scholarship, please //email the repository manager//  your most current CV (see above). **Your profile will not be populated unless you give permission to do so.**  The repository manager will populate your page with information from your CV and work with you to enhance your profile. //You have the option to be trained on creating/managing your own profile if you wish to do so.//  Faculty profiles are updated annually with CVs submitted in your annual review, but you may send scholarship additions at any time. To view current faculty profiles, follow this link: [[http://source.ucdenver.edu/sw_gallery.html|http://source.ucdenver.edu/sw_gallery.html]] +
- +
-==== Scholarship by Program Area/Discipline ==== +
- +
-Each program area has its own “collection” on the site that houses scholarship from that department’s faculty and information on the program itself. Program leaders should make sure to keep the page updated by contacting the repository manager. To view Faculty Scholarship by program area, follow this link: [[http://source.ucdenver.edu/faculty_scholarship/|http://source.ucdenver.edu/faculty_scholarship/]] +
- +
-==== Data Management & Collaboration ==== +
- +
-The repository is also used by various faculty and the research centers to store various types of data for public access or protected by password. In addition, SOURCE can be used to collaborate with individuals on projects, etc. on or off-campus. Please contact the repository manager for more information. +
- +
-==== Courses on Source ==== +
- +
-You may add any course materials you wish to display publically or protected by password in order to boost your scholarship or to complement a course. You may also post student work examples, with permission from student, to the site. Please contact the repository manager for more information. +
- +
-==== Already Have Digital Commons Account? ====+
  
-If you already have a current digital commons account from a previous institution, please contact the repository manager to change the email on the account to your UC Denver email address. 
  
 ====== Other Important Information ====== ====== Other Important Information ======
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 **Email** **Email**
  
-Your email account will be automatically provisioned when your appointment is entered in the payroll system. Kelley Patient will email your login information to you.+Your email account will be automatically provisioned when your appointment is entered in the payroll system. SEHD HR will email your login information to you. (Please ask sehdhr@ucdenver.edu for an update if you like.)
  
 **Faculty ID** **Faculty ID**
handbooks/faculty_handbook.1742591688.txt.gz · Last modified: by Kelley Patient