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handbooks:faculty_handbook

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handbooks:faculty_handbook [2025/06/05 16:28] – [SEHD Website] Brad Hinsonhandbooks:faculty_handbook [2025/08/01 18:03] (current) – [Human Resources and Payroll Services] Kelley Patient
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 **Hiromi Agena – Associate Director of Budget and Finance** ([[HIROMI.AGENA@UCDENVER.EDU|HIROMI.AGENA@UCDENVER.EDU]]) **Hiromi Agena – Associate Director of Budget and Finance** ([[HIROMI.AGENA@UCDENVER.EDU|HIROMI.AGENA@UCDENVER.EDU]])
  
-She handles faculty payrolls; including faculty additional pay and coordinating summer pay. Other duties include position budgeting, and faculty moving expense reimbursements.+Duties include: faculty payroll including faculty additional pay, coordinating summer pay, position budgeting, and faculty moving expense reimbursements.
  
-**Kelley Patient – HR and Payroll Manager** ([[KELLEY.PATIENT@UCDENVER.EDU|KELLEY.PATIENT@UCDENVER.EDU]])+**HR and Payroll Manager** (TBD)
  
 Duties include: initiating personnel actions, recruiting, hiring, promotions, staff additional pay, progressive discipline, etc., staff performance management – professional plans and evaluations, coordinating lecturer pay, FML, Leave of Absence, Worker’s Comp, and Immigration. Duties include: initiating personnel actions, recruiting, hiring, promotions, staff additional pay, progressive discipline, etc., staff performance management – professional plans and evaluations, coordinating lecturer pay, FML, Leave of Absence, Worker’s Comp, and Immigration.
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 The university requires all employees to take the following mandatory online trainings within three months of hire: The university requires all employees to take the following mandatory online trainings within three months of hire:
  
-  * **CU: Discrimination and Harassment**  ([[https://universityofcolorado.skillport.com/skillportfe/custom/login/universityofcolorado/login.action?courseaction=Summary&assetid=_scorm12_cu_u00067_0001|Launch Course]]) +  * **CU: Discrimination and Harassment**  ([[https://share.percipio.com/cd/JCp6EcW76|Launch Course]]) 
-  * **CU: Information Security and Privacy Awareness**  ([[https://universityofcolorado.skillport.com/skillportfe/custom/login/saml/login.action?courseaction=launch&assetid=_scorm12_cu_u00063_0001|Launch Course]])+  * **CU: Information Security and Privacy Awareness**  ([[https://share.percipio.com/cd/PopqsK8Ps|Launch Course]])
 How to access training courses in the UCD Portal: How to access training courses in the UCD Portal:
  
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   - In the Search bar, enter a key word or course title to locate a course   - In the Search bar, enter a key word or course title to locate a course
  
-You may be required to take additional training depending on your role (e.g. supervising classified staff, grants & contracts, fiscal code of ethics, etc.).+You may be required to take additional training depending on your role (e.g. supervising classified staff, grants & contracts, fiscal code of ethics, etc.). Please refer to the list here: [[https://www.ucdenver.edu/offices/human-resources/learning-development/required-training|https://www.ucdenver.edu/offices/human-resources/learning-development/required-training]]
  
  
 ===== Termination Of Employment ===== ===== Termination Of Employment =====
  
-When employees terminate employment, an official written notification (which specifies the employee’s last day of employment) to the supervisor and the HR and Budget Director is required. The employee will also need to schedule an exit meeting with the HR and Payroll Coordinator for final business such as turning in keys, procurement/travel cards and identification. SEHD server/email access will be terminated at the end of the last date of employment, unless the employee has been a student at the university, in which case their email access will remain active.+When employees separate from employment, an official written notification (which specifies the employee’s last day of employment) to the supervisor and SEHD HR is required. The employee will also need to schedule an exit meeting with SEHD HR and/or the SEHD Operations Manager for final business such as turning in keys, procurement/travel cards and identification. SEHD server/email access will be terminated at the end of the last date of employment, unless the employee has been a student at the university or is an official retiree, in which case their email access will remain active. 
  
 ===== Payroll ===== ===== Payroll =====
  
-Standard faculty appointments (tenure track and non-tenure track) are for one academic year, nine months. Starting with academic year 2022-2023, pay dates will shift to align with the academic year. For academic year 2022-2023, pay dates will be August 15, 2022 through May 12, 2023 (faculty are expected to start work one week before classes begin each semester).+Standard faculty appointments (tenure track and non-tenure track) are for one academic year, nine months. Pay dates are aligned with the academic year.
  
 What does pay look like: What does pay look like:
  
   * 9 pay 9: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and April, partial paycheck in May (end date is commencement).   * 9 pay 9: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and April, partial paycheck in May (end date is commencement).
-  * 9 pay 12: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and July, partial paycheck in August (end date is the Friday before the AY 2023-24 contract starts).+  * 9 pay 12: Partial paycheck in August (start date is week before classes begin), equal paychecks between September and July, partial paycheck in August.
   * Please visit [[https://www.cu.edu/docs/contract-proration-calculator|https://www.cu.edu/docs/contract-proration-calculator]] for a contract pay calculator. Enter Denver Campus and your total gross salary in the Contract Worth field. If you are 9 pay 9, your gross monthly pay is what appears in the CRG column. If you are 9 pay 12, your gross monthly pay is what appears in the Check Gross column.   * Please visit [[https://www.cu.edu/docs/contract-proration-calculator|https://www.cu.edu/docs/contract-proration-calculator]] for a contract pay calculator. Enter Denver Campus and your total gross salary in the Contract Worth field. If you are 9 pay 9, your gross monthly pay is what appears in the CRG column. If you are 9 pay 12, your gross monthly pay is what appears in the Check Gross column.
  
-For more information about contract pay timing in AY 2022-2023 and beyond, please read this campus announcement: [[https://www.ucdenver.edu/offices/human-resources/cu-denver-campus-9-month-contract-pay-faculty-pay-changes-starting-ay-2022-23|https://www.ucdenver.edu/offices/human-resources/cu-denver-campus-9-month-contract-pay-faculty-pay-changes-starting-ay-2022-23]]+For more information about contract pay timing, please read this campus announcement: [[https://www.ucdenver.edu/offices/human-resources/cu-denver-campus-9-month-contract-pay-faculty-pay-changes-starting-ay-2022-23|https://www.ucdenver.edu/offices/human-resources/cu-denver-campus-9-month-contract-pay-faculty-pay-changes-starting-ay-2022-23]]
  
 Faculty have the option to spread payroll over twelve months. The election form will be available in the UCD Access Portal every spring/summer for the next academic year. Once the choice has been communicated and payroll set up for the year, it cannot be changed until the next academic year. Summer work is on a separate contract. Faculty have the option to spread payroll over twelve months. The election form will be available in the UCD Access Portal every spring/summer for the next academic year. Once the choice has been communicated and payroll set up for the year, it cannot be changed until the next academic year. Summer work is on a separate contract.
  
 Faculty and staff are paid on the last business day of each month. Faculty and staff are paid on the last business day of each month.
 +
  
 ===== Sick Leave Policy ===== ===== Sick Leave Policy =====
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 ===== Summer Payroll ===== ===== Summer Payroll =====
  
-Faculty with separate summer appointments are paid on varying schedules according to their assignments. The basis of summer pay* is the number of credit hours of the course. Currently, a faculty member will receive $6,000 per three credit hour course (up to two courses) that meets minimum enrollment (see pro-rated calculations below). In rare instances, the dean may approve teaching a third course, in which case pay will be calculated at the lecturer rate. Please note that under enrolled courses may be canceled and pay is prorated for under enrolled courses that have not been canceled. Faculty may earn up to 3/9ths (33.33%) of their previous academic year salary in the summer, through teaching, administrative, and grant pay. Per university policy, faculty are allowed to receive up to 1/9th (11.11%) of their AY salary each month in the summer. Your summer pay spread will be stated on your summer contract. The faculty pay policy can be found on the Human Resources website: [[http://www.ucdenver.edu/about/departments/HR/HRPoliciesGuidelines/Documents/Faculty Compensation - Downtown Campus updated 2-18-10.pdf|http://www.ucdenver.edu/about/departments/HR/HRPoliciesGuidelines/Documents/Faculty Compensation - Downtown Campus updated 2-18-10.pdf]][[http://www.ucdenver.edu/about/departments/HR/HRPoliciesGuidelines/Documents/Faculty Compensation - Downtown Campus updated 2-18-10.pdf|http://www.ucdenver.edu/about/departments/HR/HRPoliciesGuidelines/Documents/Faculty Compensation - Downtown Campus updated 2-18-10.pdf]]+Faculty with separate summer appointments are paid on varying schedules according to their assignments. The basis of summer pay* is the number of credit hours of the course. Currently, a faculty member will receive $6,000 per three credit hour course (up to two courses) that meets minimum enrollment (see pro-rated calculations below). In rare instances, the dean may approve teaching a third course, in which case pay will be calculated at the lecturer rate. Please note that under enrolled courses may be canceled and pay is prorated for under enrolled courses that have not been canceled. Faculty may earn up to 3/9ths (33.33%) of their previous academic year salary in the summer, through teaching, administrative, and grant pay. Per university policy, faculty are allowed to receive up to 1/9th (11.11%) of their AY salary each month in the summer. Your summer pay spread will be stated on your summer contract. The faculty pay policy can be found on the Human Resources website: [[http://www.ucdenver.edu/about/departments/HR/HRPoliciesGuidelines/Documents/Faculty Compensation - Downtown Campus updated 2-18-10.pdf|http://www.ucdenver.edu/about/departments/HR/HRPoliciesGuidelines/Documents/Faculty Compensation - Downtown Campus updated 2-18-10.pdf]] 
  
 ===== Summer Pay & Pro-Rate Calculations for Tenured/Tenure-Track Faculty ===== ===== Summer Pay & Pro-Rate Calculations for Tenured/Tenure-Track Faculty =====
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 ==== Adding to Impact ==== ==== Adding to Impact ====
  
-To submit a post, meeting minutes, event photos, an addition to the resources page, email SEHDhelp@UCDENVER.EDU. With general questions, please contact Kelly Ragland, //Assistant to the Associate Deans//  at 303-315-0086 or by email at KELLY.RAGLAND@UCDENVER.EDU. For urgent posts when Kelly is not available, please email Brad Hinson: BRAD.HINSON@UCDENVER.EDU. +To submit a post, meeting minutes, event photos, an addition to the resources page, email [[SEHDHELP@UCDENVER.EDU|SEHDHELP@UCDENVER.EDU]].
- +
-==== Contacting The Repository Manager ==== +
- +
-**The repository is managed by Kelly Ragland, //Assistant to the Associate Deans//, 303-315-0086, Kelly.Ragland@UCDENVER.EDU. ** +
- +
-==== Faculty Profiles ==== +
- +
-To set up your faculty profile, which contains information from your CV, and expands exposure of faculty scholarship, please //email the repository manager//  your most current CV (see above). **Your profile will not be populated unless you give permission to do so.**  The repository manager will populate your page with information from your CV and work with you to enhance your profile. //You have the option to be trained on creating/managing your own profile if you wish to do so.//  Faculty profiles are updated annually with CVs submitted in your annual review, but you may send scholarship additions at any time. To view current faculty profiles, follow this link: [[http://source.ucdenver.edu/sw_gallery.html|http://source.ucdenver.edu/sw_gallery.html]] +
- +
-==== Scholarship by Program Area/Discipline ==== +
- +
-Each program area has its own “collection” on the site that houses scholarship from that department’s faculty and information on the program itself. Program leaders should make sure to keep the page updated by contacting the repository manager. To view Faculty Scholarship by program area, follow this link: [[http://source.ucdenver.edu/faculty_scholarship/|http://source.ucdenver.edu/faculty_scholarship/]] +
- +
-==== Data Management & Collaboration ==== +
- +
-The repository is also used by various faculty and the research centers to store various types of data for public access or protected by password. In addition, SOURCE can be used to collaborate with individuals on projects, etc. on or off-campus. Please contact the repository manager for more information. +
- +
-==== Courses on Source ==== +
- +
-You may add any course materials you wish to display publically or protected by password in order to boost your scholarship or to complement a course. You may also post student work examples, with permission from student, to the site. Please contact the repository manager for more information. +
- +
-==== Already Have Digital Commons Account? ====+
  
-If you already have a current digital commons account from a previous institution, please contact the repository manager to change the email on the account to your UC Denver email address. 
  
 ====== Other Important Information ====== ====== Other Important Information ======
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 **Email** **Email**
  
-Your email account will be automatically provisioned when your appointment is entered in the payroll system. Kelley Patient will email your login information to you.+Your email account will be automatically provisioned when your appointment is entered in the payroll system. SEHD HR will email your login information to you. (Please ask sehdhr@ucdenver.edu for an update if you like.)
  
 **Faculty ID** **Faculty ID**
handbooks/faculty_handbook.1749140912.txt.gz · Last modified: by Brad Hinson