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handbooks:program_leaders_handbook

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handbooks:program_leaders_handbook [2025/11/20 17:58] – Matt Mitchellhandbooks:program_leaders_handbook [2025/11/20 20:38] (current) – [Recruitment and Outreach] JaNet Hurt
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   * Serve as the main point of contact for all school-wide and program level continuous improvement efforts. This includes staying up to date on program improvement data/information available through the University Dashboard System (tableau), LiveText, and provided by the SEHD Assessment and Program Improvement Office. It also includes facilitating dialogue among program faculty regarding using this data/information for program improvement, and documenting program improvements made as a result.   * Serve as the main point of contact for all school-wide and program level continuous improvement efforts. This includes staying up to date on program improvement data/information available through the University Dashboard System (tableau), LiveText, and provided by the SEHD Assessment and Program Improvement Office. It also includes facilitating dialogue among program faculty regarding using this data/information for program improvement, and documenting program improvements made as a result.
  
-Send any questions, comments or concerns to [[JULIE.OBRIAN@UCDENVER.EDU|Julie O’Brian]], Executive Director, of Assessment and Program Improvement.+Send any questions, comments or concerns to [[Nicole.Holland@ucdenver.edu|Nicole Holland]], Director of Assessment and Program Improvement.
  
-===== Office of Recruitment and Outreach =====+ 
 +===== Recruitment and Outreach =====
  
   * Navigate and forward prospective students to [[education@ucdenver.edu|education@ucdenver.edu]] or 303-315-6300. The Office of Recruitment and Outreach (R&O) will happily follow up and track all prospective student communication.   * Navigate and forward prospective students to [[education@ucdenver.edu|education@ucdenver.edu]] or 303-315-6300. The Office of Recruitment and Outreach (R&O) will happily follow up and track all prospective student communication.
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   * Develop and share a narrative of what the ideal candidates looks like for your program.   * Develop and share a narrative of what the ideal candidates looks like for your program.
  
-Contact Marlinda Hines, Recruitment & Outreach Manager with questions or comments, [[Marlinda.Hines@ucdenver.edu|Marlinda.Hines@ucdenver.edu]].+Contact Marlinda Hines, Associate Director of Recruitment & Outreach with questions or comments, [[Marlinda.Hines@ucdenver.edu|Marlinda.Hines@ucdenver.edu]]. 
  
 ===== D2 – Continuing & Professional Education (CPE) ===== ===== D2 – Continuing & Professional Education (CPE) =====
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 All program areas work, to some degree, with D2, our off-campus and partnerships delivery unit. Sometimes this includes offering individual classes, sometimes certificate programs, other times by approving coursework to “transfer in” from a partnership or PD offering. The program earns 10% of the total revenue from D2 offerings. Each program area assigns a representative to act as liaison to D2, to approve courses, instructors, and schedules. It is the responsibility of the program leader to make sure that a liaison is appointed. All program areas work, to some degree, with D2, our off-campus and partnerships delivery unit. Sometimes this includes offering individual classes, sometimes certificate programs, other times by approving coursework to “transfer in” from a partnership or PD offering. The program earns 10% of the total revenue from D2 offerings. Each program area assigns a representative to act as liaison to D2, to approve courses, instructors, and schedules. It is the responsibility of the program leader to make sure that a liaison is appointed.
  
-Contact Shannon Hagerman, Executive Director, Continuing and Professional Education+Contact Jenna Ronnebaum, Assocaite Director of Continuing and Professional Education 
 + 
 +(CPE)for questions or comments, [[Jenna.Ronnebaum@ucdenver.edu|Jenna.Ronnebaum@ucdenver.edu]]
  
-(CPE)for questions or comments, [[Shannon.Hagerman@ucdenver.edu|Shannon.Hagerman@ucdenver.edu]]. 
  
 ===== Faculty Affairs Duties ===== ===== Faculty Affairs Duties =====
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 ====== Program Leaders - Semester Calendar ====== ====== Program Leaders - Semester Calendar ======
  
-|   \\ +|   \\ FALL SEMESTER||||||| 
-   FALL SEMESTER||||||| +|   \\ AUGUST|   \\ SEPTEMBER|   \\ OCTOBER||   \\ NOVEMBER||   \\ DECEMBER| 
-|   \\ +|   \\ Attend Program Leaders Meeting \\  \\ Review Financial Reports \\  \\ Create New Program Budget \\  \\ Monitor faculty course load & make sure faculty have appropriate courses. \\  \\ Work with AD to make course enrollment decisions, cancelling courses. \\  \\ Appoint a liaison to work with CPE/D2 . \\  \\ Appoint a marketing liaison to with Julia Cummings on marketing your program. The same person might also act as the program liaison to Jason Clark around Open Houses and other ways to attract new students. \\  \\ Decide how the program area will handle admission files & make admissions decisions for the year. \\  \\ Coordinate which faculty from the program area will attend Open Houses, New Student Orientations, how obligations to the Teacher \\  \\ Education Program will be met. \\  \\ Divide up HLC tasks so that the \\  \\ 10/15 deadline can be met. \\  \\ Draft agendas for Program Meetings and lead the meetings. \\  \\ Communicate with the Program \\  \\ Adviser on a weekly basis to be sure student advising needs are being met well; act as liaison between program and faculty advisers so information provided is correct. \\  \\ Submit Graduate Faculty \\  \\ Appointment paperwork to \\  \\ Curriculum Committee if needed for Fall.|   \\ Attend Program \\  \\ Leaders Meeting \\  \\ Review Financial \\  \\ Reports \\  \\ Review Instructors, \\  \\ Adjuncts and NTT Faculty FCQs, and advise as appropriate. \\  \\ Draft agendas for Program Meetings and lead the meetings.|   \\ Attend Program \\  \\ Leaders Meeting \\  \\ HLC Report Due \\  \\ 10/15. \\  \\ Review Financial \\  \\ Reports \\  \\ Draft agendas for Program Meetings and lead the meetings.||   \\ Attend Program \\  \\ Leaders Meeting \\  \\ Review Financial \\  \\ Reports \\  \\ Submit Lecturer Course Schedules to Shakira \\  \\ Review & \\  \\ Approval of \\  \\ Admission Files \\  \\ Organize portfolios or MA exam grading. \\  \\ Submit Graduate \\  \\ Faculty \\  \\ Appointment paperwork to Curriculum Committee if needed for Spring. Draft agendas for Program Meetings and lead the meetings.||   \\ Review Financial \\  \\ Reports \\  \\ Training of New \\  \\ Honorarium \\  \\ Draft agendas for Program Meetings and lead the meetings.| 
-   AUGUST|   \\ +|   \\ S P R I N G S E M E S T E R||||||| 
-   SEPTEMBER|   \\ +|   \\ JANUARY|   \\ FEBRUARY|   \\ MARCH|   \\ APRIL||   \\ MAY|| 
-   OCTOBER||   \\ +|   \\ Attend Program Leaders Meeting \\  \\ Review Financial Reports \\  \\ Monitor faculty course load & make sure faculty have appropriate courses. \\  \\ Work with AD to make course enrollment decisions, cancelling courses. \\  \\ Assist your faculty with developing their professional plans. \\  \\ Draft agendas for Program \\  \\ Meetings and lead the meetings.|   \\ Attend Program \\  \\ Leaders Meeting \\  \\ Review Financial \\  \\ Reports \\  \\ Review Instructors, \\  \\ Adjuncts and NTT Faculty FCQs, and advise as appropriate. \\  \\ Draft agendas for Program Meetings and lead the meetings.|   \\ Attend Program \\  \\ Leaders Meeting \\  \\ Review Financial \\  \\ Reports \\  \\ Draft agendas for Program Meetings and lead the meetings.|   \\ Attend Program \\  \\ Leaders Meeting \\  \\ Update Title II \\  \\ Program Goals \\  \\ Update Title II and PEDS Clinical \\  \\ Practice \\  \\ Description \\  \\ Review Financial \\  \\ Reports \\  \\ Review & \\  \\ Approval of \\  \\ Admission Files \\  \\ Organize portfolio or MA exam grading. \\  \\ Submit Graduate \\  \\ Faculty \\  \\ Appointment paperwork to Curriculum Committee if needed for Summer. \\  \\ Draft agendas for Program Meetings and lead the meetings.||   \\ Attend Program Leaders \\  \\ Meeting \\  \\ Review Financial \\  \\ Reports \\  \\ Submit Lecturer Course \\  \\ Schedules to Shakira \\  \\ Training of New \\  \\ Honorarium \\  \\ Draft agendas for Program Meetings and lead the meetings.||
-   NOVEMBER||   \\ +
-   DECEMBER| +
-|   \\ +
-   Attend Program Leaders Meeting \\  \\ +
-   Review Financial Reports \\  \\ +
-   Create New Program Budget \\  \\ +
-   Monitor faculty course load & make sure faculty have appropriate courses. \\  \\ +
-   Work with AD to make course enrollment decisions, cancelling courses. \\  \\ +
-   Appoint a liaison to work with CPE/D2 . \\  \\ +
-   Appoint a marketing liaison to with Julia Cummings on marketing your program. The same person might also act as the program liaison to Jason Clark around Open Houses and other ways to attract new students. \\  \\ +
-   Decide how the program area will handle admission files & make admissions decisions for the year. \\  \\ +
-   Coordinate which faculty from the program area will attend Open Houses, New Student Orientations, how obligations to the Teacher \\  \\ +
-   Education Program will be met. \\  \\ +
-   Divide up HLC tasks so that the \\  \\ +
-   10/15 deadline can be met. \\  \\ +
-   Draft agendas for Program Meetings and lead the meetings. \\  \\ +
-   Communicate with the Program \\  \\ +
-   Adviser on a weekly basis to be sure student advising needs are being met well; act as liaison between program and faculty advisers so information provided is correct. \\  \\ +
-   Submit Graduate Faculty \\  \\ +
-   Appointment paperwork to \\  \\ +
-   Curriculum Committee if needed for Fall.|   \\ +
-   Attend Program \\  \\ +
-   Leaders Meeting \\  \\ +
-   Review Financial \\  \\ +
-   Reports \\  \\ +
-   Review Instructors, \\  \\ +
-   Adjuncts and NTT Faculty FCQs, and advise as appropriate. \\  \\ +
-   Draft agendas for Program Meetings and lead the meetings.|   \\ +
-   Attend Program \\  \\ +
-   Leaders Meeting \\  \\ +
-   HLC Report Due \\  \\ +
-   10/15. \\  \\ +
-   Review Financial \\  \\ +
-   Reports \\  \\ +
-   Draft agendas for Program Meetings and lead the meetings.||   \\ +
-   Attend Program \\  \\ +
-   Leaders Meeting \\  \\ +
-   Review Financial \\  \\ +
-   Reports \\  \\ +
-   Submit Lecturer Course Schedules to Shakira \\  \\ +
-   Review & \\  \\ +
-   Approval of \\  \\ +
-   Admission Files \\  \\ +
-   Organize portfolios or MA exam grading. \\  \\ +
-   Submit Graduate \\  \\ +
-   Faculty \\  \\ +
-   Appointment paperwork to Curriculum Committee if needed for Spring. Draft agendas for Program Meetings and lead the meetings.||   \\ +
-   Review Financial \\  \\ +
-   Reports \\  \\ +
-   Training of New \\  \\ +
-   Honorarium \\  \\ +
-   Draft agendas for Program Meetings and lead the meetings.| +
-|   \\ +
-   S P R I N G S E M E S T E R||||||| +
-|   \\ +
-   JANUARY|   \\ +
-   FEBRUARY|   \\ +
-   MARCH|   \\ +
-   APRIL||   \\ +
-   MAY|| +
-|   \\ +
-   Attend Program Leaders Meeting \\  \\ +
-   Review Financial Reports \\  \\ +
-   Monitor faculty course load & make sure faculty have appropriate courses. \\  \\ +
-   Work with AD to make course enrollment decisions, cancelling courses. \\  \\ +
-   Assist your faculty with developing their professional plans. \\  \\ +
-   Draft agendas for Program \\  \\ +
-   Meetings and lead the meetings.|   \\ +
-   Attend Program \\  \\ +
-   Leaders Meeting \\  \\ +
-   Review Financial \\  \\ +
-   Reports \\  \\ +
-   Review Instructors, \\  \\ +
-   Adjuncts and NTT Faculty FCQs, and advise as appropriate. \\  \\ +
-   Draft agendas for Program Meetings and lead the meetings.|   \\ +
-   Attend Program \\  \\ +
-   Leaders Meeting \\  \\ +
-   Review Financial \\  \\ +
-   Reports \\  \\ +
-   Draft agendas for Program Meetings and lead the meetings.|   \\ +
-   Attend Program \\  \\ +
-   Leaders Meeting \\  \\ +
-   Update Title II \\  \\ +
-   Program Goals \\  \\ +
-   Update Title II and PEDS Clinical \\  \\ +
-   Practice \\  \\ +
-   Description \\  \\ +
-   Review Financial \\  \\ +
-   Reports \\  \\ +
-   Review & \\  \\ +
-   Approval of \\  \\ +
-   Admission Files \\  \\ +
-   Organize portfolio or MA exam grading. \\  \\ +
-   Submit Graduate \\  \\ +
-   Faculty \\  \\ +
-   Appointment paperwork to Curriculum Committee if needed for Summer. \\  \\ +
-   Draft agendas for Program Meetings and lead the meetings.||   \\ +
-   Attend Program Leaders \\  \\ +
-   Meeting \\  \\ +
-   Review Financial \\  \\ +
-   Reports \\  \\ +
-   Submit Lecturer Course \\  \\ +
-   Schedules to Shakira \\  \\ +
-   Training of New \\  \\ +
-   Honorarium \\  \\ +
-   Draft agendas for Program Meetings and lead the meetings.||+
  
-|   \\ +|   \\ S U M M E R S E M E S T E R|| 
-   S U M M E R S E M E S T E R|| +|   \\ JUNE|   \\ JULY| 
-|   \\ +|   \\ Work with AD to make course enrollment decisions, cancelling courses \\  \\ Meet the late June deadline for closing of the yearly budget after a careful check of expenditures. \\  \\ Answer advising questions that the Program Adviser cannot handle especially if other faculty are not working for the summer. This occurs from mid May to mid August. \\  \\ Handle student issues that may arise during the summer.|   \\ Answer advising questions that the Program Adviser cannot handle especially if other faculty are not working for the summer. This occurs from mid-May to mid-August. \\  \\ Handle student issues that may arise during the summer. \\  \\ Monitor portfolio and MA exam processes in early July. Who will evaluate portfolios and exams? All decisions made and reported to Academic Services in a timely manner. \\  \\ Begin processes to hire and/or assign honoraria if additional sections for Fall are anticipated. Consider whether to cancel classes that are not filling. \\  \\ .|
-   JUNE|   \\ +
-   JULY| +
-|   \\ +
-   Work with AD to make course enrollment decisions, cancelling courses \\  \\ +
-   Meet the late June deadline for closing of the yearly budget after a careful check of expenditures. \\  \\ +
-   Answer advising questions that the Program Adviser cannot handle especially if other faculty are not working for the summer. This occurs from mid May to mid August. \\  \\ +
-   Handle student issues that may arise during the summer.|   \\ +
-   Answer advising questions that the Program Adviser cannot handle especially if other faculty are not working for the summer. This occurs from mid-May to mid-August. \\  \\ +
-   Handle student issues that may arise during the summer. \\  \\ +
-   Monitor portfolio and MA exam processes in early July. Who will evaluate portfolios and exams? All decisions made and reported to Academic Services in a timely manner. \\  \\ +
-   Begin processes to hire and/or assign honoraria if additional sections for Fall are anticipated. Consider whether to cancel classes that are not filling. \\  \\ +
-   .|+
  
  
handbooks/program_leaders_handbook.1763661535.txt.gz · Last modified: by Matt Mitchell