handbooks:program_leaders_handbook
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handbooks:program_leaders_handbook [2022/06/01 19:38] – [Useful Contacts] Matt Mitchell | handbooks:program_leaders_handbook [2024/03/25 15:01] (current) – [Hiring New Lecturers] Kelley Patient | ||
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* Approve expenditures of program area funds for items such as travel, conference expenses, and professional resources. | * Approve expenditures of program area funds for items such as travel, conference expenses, and professional resources. | ||
- | ===== Marketing | + | ===== Marketing |
- | Collaborate as needed as a program liaison on: | + | SEHD’s marketing |
- | + | ||
- | * Planning for marketing new and current offerings within your program | + | |
- | * Providing input/ | + | |
- | * Providing input/ | + | |
- | * Providing input/ | + | |
- | * Providing input/ | + | |
- | * Interfacing with the marketing director on marketing program events (i.e. alumni events, panel discussions, | + | |
- | * Meeting with the marketing director to discuss PR (media relations) ideas/ | + | |
- | * Trying to make sure your program handouts/ | + | |
- | + | ||
- | Please contact [[JULIA.CUMMINGS@UCDENVER.EDU|Julia Cummings]], Marketing Director, with ideas, questions, or concerns. | + | |
- | + | ||
- | ===== Technology Related Duties ===== | + | |
- | + | ||
- | Collaborate as-needed as a program-liaison on: | + | |
- | + | ||
- | * development of digital teaching & learning, e.g. analysis and development of online programs, online/ | + | |
- | * development of digital student support services, e.g. customer relationship management (CRM), web development, | + | |
- | * school-wide infrastructure initiatives, | + | |
- | * program-level technology purchasing and planning, e.g. program needs/ | + | |
- | + | ||
- | Please contact [[BRAD.HINSON@UCDENVER.EDU|Brad Hinson]], Assistant Dean of Information & Academic Technology with ideas, questions, or concerns. | + | |
- | + | ||
- | ===== Advising & Student Services Management ===== | + | |
- | + | ||
- | * Admissions Decisions for the Program Area are completed in a timely and thorough manner. | + | |
- | * Arranging for program faculty to attend New Student Orientations as requested. | + | |
- | * Working closely with Program Advisers and Faculty Advisers to hold program and individual advising sessions. Make sure that all advising forms are accurate. Acting to solve student problems that the program adviser or individual faculty cannot resolve. | + | |
- | * Adding new information & making corrections to Student Handbooks. | + | |
- | * Making sure that processes and deadlines for professional learning assessments, | + | |
- | * Organizing selection of an outstanding graduate for the program area for summer/fall and spring graduation. | + | |
- | * Encouraging faculty to attend graduation and the SEHD graduation party. | + | |
- | + | ||
- | Please contact: [[SANDY.MONDRAGON@UCDENVER.EDU|Sandy Mondragon]], | + | |
- | + | ||
- | ===== Course Scheduling & Enrollment Management ===== | + | |
- | + | ||
- | * Coordinate course enrollment decisions, including splitting, or cancelling courses when necessary. | + | |
- | * Connect with Instructors/ | + | |
- | + | ||
- | ====== Important Semester Deadines for Scheduling & Enrollment Management ====== | + | |
- | + | ||
- | |1 year before start of term|Submit course schedules to [[SHAKIRA.ANDERSON@UCDENVER.EDU|Shakira Anderson]] \\ | + | |
- | |6 weeks before start of term|Enrollment Reports are sent to Program Leaders for early appraisal of enrollment| | + | |
- | |4 weeks before start of term|Program leaders keep faculty and lecturers informed of possible cancellations/ | + | |
- | |2 weeks before start of term|Program leaders work with AD to identify when courses should be cancelled and communicate with lecturers regarding course cancellations/ | + | |
- | + | ||
- | ====== Hiring New Lecturers ====== | + | |
- | + | ||
- | If you would like to hire a new lecturer (i.e. someone who has not taught for us within the last three years or has never taught for us), please fill out the applicable form on IMPACT: | + | |
- | + | ||
- | * [[https:// | + | |
- | * Lecturer must apply to Lecturer pool posting on CU Careers: | + | |
- | * Contact [[sehdhr@ucdenver.edu? | + | |
- | * On-Campus (D1) courses | + | |
- | * Continuing & Professional Education (D2) courses | + | |
- | * [[https:// | + | |
- | + | ||
- | PLEASE NOTE: All new lecturers __must__ | + | |
- | + | ||
- | Please submit all lecturer hire requests as far in advance as possible to ensure all paperwork is completed before start of term. | + | |
- | + | ||
- | // | + | |
- | + | ||
- | * Teaching in Summer or Fall semester – must submit Hire Request Form details by **April 30 | + | |
- | < | + | |
- | * Teaching in Spring semester – must submit Hire Request Form details by **November 30 | + | |
- | < | + | |
- | + | ||
- | Please note, this also includes: | + | |
- | + | ||
- | * Background Checks: Remember that new hires cannot start their position until the background check is completed and they have received notification from campus HR that they have passed. This process can take anywhere from 1 to 3 weeks. | + | |
- | * CU SIS/CANVAS: It may take the Course Registrar several weeks to grant this access. | + | |
- | + | ||
- | Please contact SEHD HR (sehdhr@ucdenver.edu) for more information. | + | |
- | + | ||
- | ===== D2 – Continuing & Professional Education (CPE) ===== | + | |
- | + | ||
- | All program areas work, to some degree, with D2, our off-campus and partnerships delivery unit. Sometimes this includes offering individual classes, sometimes certificate programs, other times by approving coursework to “transfer in” from a partnership or PD offering. The program earns 10% of the total revenue from D2 offerings. Each program area assigns a representative to act as liaison to D2, to approve courses, instructors, | + | |
- | + | ||
- | Contact Shannon Hagerman, Executive Director, Continuing and Professional Education | + | |
- | + | ||
- | (CPE)for questions or comments, [[Shannon.Hagerman@ucdenver.edu|Shannon.Hagerman@ucdenver.edu]]. | + | |
- | + | ||
- | ===== Faculty Affairs Duties ===== | + | |
- | + | ||
- | * Assist your faculty with developing their professional plans. | + | |
- | * Review Instructors, | + | |
- | * Mentor Instructor/ | + | |
- | * Assist faculty with student’s issues and concerns. | + | |
- | + | ||
- | Please contact the Office of Faculty Affairs, Dr. Dorothy Garrison-Wade at dorothy.garrison-wade@ucdenver.edu with Faculty Affairs issues and concerns. | + | |
- | + | ||
- | ===== Finances and Human Resources Duties ===== | + | |
- | + | ||
- | * Review monthly program financial reports and report any discrepancies or problems to Assistant Dean [[patricia.ball@ucdenver.edu|Patricia Ball]]. | + | |
- | * Monitor faculty course load and make sure faculty have the appropriate numbers of courses to fulfill workload. | + | |
- | * Prepare and submit program budgets at the beginning of the academic year. | + | |
- | * Approve expenditures of program area funds for items such as travel, conference expenses, and professional resources. | + | |
- | + | ||
- | ===== Marketing Duties ===== | + | |
- | + | ||
- | SEHD’s marketing | + | |
* Marketing plans and strategy | * Marketing plans and strategy | ||
* Advertising | * Advertising | ||
* Branding | * Branding | ||
- | * Copyedits | ||
* Electronic communications | * Electronic communications | ||
* Event websites and RSVPs | * Event websites and RSVPs | ||
Line 177: | Line 73: | ||
* Press releases and PR (media inquiries and pitches) | * Press releases and PR (media inquiries and pitches) | ||
* Print materials (information sheets, flyers, SEHD publications) | * Print materials (information sheets, flyers, SEHD publications) | ||
- | * Publications | ||
* Purchasing of promotional items | * Purchasing of promotional items | ||
* Social media | * Social media | ||
+ | * Sponsorships | ||
* Story ideas and writing of stories for Edge magazine, CU Denver News, CU Connections | * Story ideas and writing of stories for Edge magazine, CU Denver News, CU Connections | ||
* Videos | * Videos | ||
Line 214: | Line 110: | ||
====== Important Semester Deadines for Scheduling & Enrollment Management ====== | ====== Important Semester Deadines for Scheduling & Enrollment Management ====== | ||
- | |1 year before start of term|Submit course schedules to [[SHAKIRA.ANDERSON@UCDENVER.EDU|Shakira Anderson]] \\ \\ Submit IMPACT hiring forms for new lecturers (anyone who has not taught for the department in 3 years or has never taught for the university. Consult SEHD HR if unsure).| | + | |1 year before start of term|Submit course schedules to [[SHAKIRA.ANDERSON@UCDENVER.EDU|Shakira Anderson]] \\ |
|6 weeks before start of term|Enrollment Reports are sent to Program Leaders for early appraisal of enrollment| | |6 weeks before start of term|Enrollment Reports are sent to Program Leaders for early appraisal of enrollment| | ||
|4 weeks before start of term|Program leaders keep faculty and lecturers informed of possible cancellations/ | |4 weeks before start of term|Program leaders keep faculty and lecturers informed of possible cancellations/ | ||
|2 weeks before start of term|Program leaders work with AD to identify when courses should be cancelled and communicate with lecturers regarding course cancellations/ | |2 weeks before start of term|Program leaders work with AD to identify when courses should be cancelled and communicate with lecturers regarding course cancellations/ | ||
- | ===== Academic Services Resources | + | ====== Hiring New Lecturers ====== |
- | * [[http:// | + | Please submit all lecturer hire requests as far in advance as possible to ensure all paperwork is completed before start of the term. |
- | * [[http:// | + | |
- | * [[http:// | + | |
- | * [[http:// | + | |
- | * [[http:// | + | |
- | * [[http:// | + | |
- | * [[https:// | + | |
- | * [[https:// | + | |
- | If you have any questions or would like in-person training | + | // |
- | ===== D2 – Continuing & Professional Education (CPE) ===== | + | * Teaching in Spring semester 2024 – submit Hire Request Form details by **November 30, 2023.** |
+ | * Teaching in Summer or Fall semester 2024 – submit Hire Request Form details by **April 22, 2024.** | ||
- | All program areas work, to some degree, with D2, our off-campus and partnerships delivery unit. Sometimes this includes offering individual classes, sometimes certificate programs, other times by approving coursework to “transfer in” from a partnership | + | ==== To hire a new lecturer (someone who has not taught for us within the last three years or has never taught for us): ==== |
- | Contact Shannon Hagerman, Executive Director, Continuing and Professional Education | + | 1. Program leader or their designate complete the applicable form on IMPACT: [[https:// |
- | (CPE)for questions or comments, [[Shannon.Hagerman@ucdenver.edu|Shannon.Hagerman@ucdenver.edu]]. | + | 2. Lecturer applies to a Lecturer posting on CU Careers. The postings are updated approximately every year usually in the fall. |
- | ===== Faculty Affairs Duties ===== | + | * On-Campus (D1) courses (Please send this link to any candidates you are considering: |
+ | * Continuing & Professional Education (D2) courses (Please send this link to any candidates you are considering: | ||
+ | * Partner school Site Professors: [[https:// | ||
+ | * Program-specific postings are possible as well, for recent examples School Psychology, Couple & Family Therapy. If you're interested to work with SEHD HR to create a program-specific posting, please complete the [[https:// | ||
- | * Assist your faculty with developing their professional plans. | + | PLEASE NOTE: All new Lecturers must apply online before being hired. Those who teach in a " |
- | * Review Instructors, | + | |
- | * Mentor | + | |
- | * Assist faculty with student’s issues and concerns. | + | |
- | Please contact | + | 3. SEHD HR will reach out to the new colleague about new hire paperwork including background check. New hires cannot start their position until the background check is completed |
- | ===== Finances and Human Resources Duties ===== | + | 4. Following the completion of the background check, Shakira will work on the CU SIS/CANVAS setups. It may take the Course Registrar several weeks to grant this access. |
- | * Review monthly program financial reports and report any discrepancies or problems to Assistant Dean [[patricia.ball@ucdenver.edu|Patricia Ball]]. | + | ==== Retirees |
- | * Monitor faculty course load and make sure faculty | + | |
- | * Prepare and submit program budgets at the beginning of the academic year. | + | |
- | * Approve expenditures of program area funds for items such as travel, conference expenses, | + | |
- | ===== Marketing Duties ===== | + | If the person you are interested to welcome as a Lecturer is a PERA or CU retiree, or intends to retire soon, please review the related policy, APS 5054 here: [[https:// |
- | SEHD’s marketing team is responsible for collaborating with SEHD faculty, staff, students and alumni as well as University Communications, | + | Please contact |
- | * Marketing plans and strategy | ||
- | * Advertising | ||
- | * Branding | ||
- | * Copyedits | ||
- | * Electronic communications | ||
- | * Event websites and RSVPs | ||
- | * Graphic design | ||
- | * Photography | ||
- | * Press releases and PR (media inquiries and pitches) | ||
- | * Print materials (information sheets, flyers, SEHD publications) | ||
- | * Publications | ||
- | * Purchasing of promotional items | ||
- | * Social media | ||
- | * Story ideas and writing of stories for Edge magazine, CU Denver News, CU Connections | ||
- | * Videos | ||
- | * Website content (Please email [[SEHDHelp@ucdenver.edu|SEHDHelp@ucdenver.edu]] with your web needs/ | ||
- | ===== Technology Related Duties | + | ====== Hiring Teaching Assistants ====== |
- | Collaborate as-needed as a program-liaison on: | + | For full details about TA appointments see this section of the wiki: [[https:// |
- | * development of digital teaching & learning, e.g. analysis and development of online programs, online/ | + | Please |
- | * development of digital student support services, e.g. customer relationship management (CRM), web development, | + | |
- | * school-wide infrastructure initiatives, | + | |
- | * program-level technology purchasing and planning, e.g. program needs/ | + | |
- | + | ||
- | Please | + | |
- | + | ||
- | ===== Advising & Student Services Management ===== | + | |
- | + | ||
- | * Admissions Decisions | + | |
- | * Arranging for program faculty | + | |
- | * Working closely with Program Advisers and Faculty Advisers to hold program and individual advising sessions. Make sure that all advising forms are accurate. Acting to solve student problems that the program adviser or individual faculty cannot resolve. | + | |
- | * Adding new information & making corrections to Student Handbooks. | + | |
- | * Making sure that processes | + | |
- | * Organizing selection of an outstanding graduate for the program area for summer/fall and spring graduation. | + | |
- | * Encouraging faculty to attend graduation and the SEHD graduation party. | + | |
- | + | ||
- | Please contact: [[SANDY.MONDRAGON@UCDENVER.EDU|Sandy Mondragon]], | + | |
- | + | ||
- | ===== Course Scheduling & Enrollment Management ===== | + | |
- | + | ||
- | * Coordinate course enrollment decisions, including splitting, or cancelling courses when necessary. | + | |
- | * Connect with Instructors/ | + | |
- | + | ||
- | ====== Important Semester Deadines for Scheduling & Enrollment Management ====== | + | |
- | + | ||
- | |1 year before start of term|Submit course schedules to [[SHAKIRA.ANDERSON@UCDENVER.EDU|Shakira Anderson]] \\ \\ Submit IMPACT | + | |
- | |6 weeks before start of term|Enrollment Reports are sent to Program Leaders for early appraisal of enrollment| | + | |
- | |4 weeks before start of term|Program leaders keep faculty | + | |
- | |2 weeks before start of term|Program leaders work with AD to identify when courses should be cancelled and communicate with lecturers regarding course cancellations/ | + | |
- | ===== Academic Services Resources ===== | + | ====== Academic Services Resources |
* [[http:// | * [[http:// | ||
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====== Useful Contacts ====== | ====== Useful Contacts ====== | ||
- | |Hiromi Agena \\ //Associate Director of Finance// |303-315-6320 \\ LSC 1121 \\ [[HIROMI.AGENA@UCDENVER.EDU|HIROMI.AGENA@UCDENVER.EDU]]| | + | |Hiromi Agena \\ Associate Director of Finance|303-315-6320 \\ LSC 1121 \\ [[HIROMI.AGENA@UCDENVER.EDU|HIROMI.AGENA@UCDENVER.EDU]]| |
- | |Shakira Anderson \\ //Scheduling and Curriculum Manager | + | |Shakira Anderson \\ Scheduling and Curriculum Manager|303-315-6369 \\ LSC 717 \\ [[SHAKIRA.ANDERSON@UCDENVER.EDU|SHAKIRA.ANDERSON@UCDENVER.EDU]]| |
- | |Kelley Patient \\ //HR and Payroll Manager// |303-315-0010 \\ 303-335-9567 \\ [[KELLEY.PATIENT@UCDENVER.EDU|KELLEY.PATIENT@UCDENVER.EDU]]| | + | |Kelley Patient \\ HR and Payroll Manager|303-315-0010 \\ 303-335-9567 \\ [[KELLEY.PATIENT@UCDENVER.EDU|KELLEY.PATIENT@UCDENVER.EDU]]| |
- | |Patricia Ball \\ //Assistant Dean for Finance and HR // |303-315-4947 \\ LSC 1142 \\ [[PATRICIA.BALL@UCDENVER.EDU|PATRICIA.BALL@UCDENVER.EDU]]| | + | |Patricia Ball \\ Assistant Dean for Finance and HR|303-315-4947 \\ LSC 1142 \\ [[PATRICIA.BALL@UCDENVER.EDU|PATRICIA.BALL@UCDENVER.EDU]]| |
- | |Scott Bauer \\ //Associate Dean for// //Advanced Education and Doctoral Programs// |303- 315-0285 \\ LSC 612 \\ [[SCOTT.BAUER@UCDENVER.EDU|SCOTT.BAUER@UCDENVER.EDU]]| | + | |Scott Bauer \\ Associate Dean for Advanced Education and Doctoral Programs|303- 315-0285 \\ LSC 612 \\ [[SCOTT.BAUER@UCDENVER.EDU|SCOTT.BAUER@UCDENVER.EDU]]| |
- | |Julia Cummings \\ //Marketing Director// |303-315-6339 \\ LSC 1141 \\ [[JULIA.CUMMINGS@UCDENVER.EDU|JULIA.CUMMINGS@UCDENVER.EDU]]| | + | |Julia Cummings \\ Marketing |
- | |Dorothy Garrison-Wade \\ //Associate Professor Emerita// |303-315-4957 \\ LSC 644 \\ [[DOROTHY.GARRISON-WADE@UCDENVER.EDU|DOROTHY.GARRISON-WADE@UCDENVER.EDU]]| | + | |Dorothy Garrison-Wade \\ Associate Professor Emerita |
- | |Marlinda Hines \\ //Recruitment & Outreach Manager// |303-315-4977 \\ LSC 711 \\ [[MARLINDA.HINES@UCDENVER.EDU|MARLINDA.HINES@UCDENVER.EDU]]| | + | |Marlinda Hines \\ Recruitment & Outreach Manager|303-315-4977 \\ LSC 711 \\ [[MARLINDA.HINES@UCDENVER.EDU|MARLINDA.HINES@UCDENVER.EDU]]| |
- | |Brad Hinson \\ //Assistant Dean// //Info & Academic | + | |Brad Hinson \\ Director of Information |
- | |JáNet Hurt \\ //Assistant to the Dean// |303-315-6343 \\ LSC 1145 \\ [[JANET.HURT@UCDENVER.EDU|JANET.HURT@UCDENVER.EDU]]| | + | |JáNet Hurt \\ Assistant to the Dean|303-315-6343 \\ LSC 1145 \\ [[JANET.HURT@UCDENVER.EDU|JANET.HURT@UCDENVER.EDU]]| |
- | |Rebecca Kantor | + | |Marvin Lynn \\ Dean| \\ 303-315-6343 \\ LSC 1146 \\ |
- | |Sandy Mondragon \\ //Assistant Dean for Student Success & Enrollment Management// |303-315-0010 \\ LSC 712 \\ [[SANDY.MONDRAGON@UCDENVER.EDU|SANDY.MONDRAGON@UCDENVER.EDU]]| | + | |Sandy Mondragon \\ Assistant Dean for Student Success & Enrollment Management|303-315-0010 \\ LSC 712 \\ [[SANDY.MONDRAGON@UCDENVER.EDU|SANDY.MONDRAGON@UCDENVER.EDU]]| |
- | |JulieO’Brian \\ //Executive Director of Assessment and Program Improvement// |303-315-6352 \\ LSC 723 \\ [[JULIE.OBRIAN@UCDENVER.EDU|JULIE.OBRIAN@UCDENVER.EDU]]| | + | |Julie Oxenford O’Brian \\ Executive Director of Assessment and Program Improvement|303-315-6352 \\ LSC 723 \\ [[JULIE.OBRIAN@UCDENVER.EDU|JULIE.OBRIAN@UCDENVER.EDU]]| |
- | |Daisy Salazar \\ //Accountant// |303-315-4921 \\ LSC 1122 \\ [[DAISY.SALAZAR@UCDENVER.EDU|DAISY.SALAZAR@UCDENVER.EDU]]| | + | |Daisy Salazar \\ Accountant|303-315-4921 \\ LSC 1122 \\ [[DAISY.SALAZAR@UCDENVER.EDU|DAISY.SALAZAR@UCDENVER.EDU]]| |
- | |Rebecca Schell \\ //Academic Services Manager// |303-315-4879 \\ LSC 706 \\ [[REBECCA.SCHELL@ucdenver.edu|REBECCA.SCHELL@UCDENVER.EDU]]| | + | |Rebecca Schell \\ Academic Services Manager|303-315-4879 \\ LSC 706 \\ [[REBECCA.SCHELL@ucdenver.edu|REBECCA.SCHELL@UCDENVER.EDU]]| |
- | |Barbara Seidl \\ //Associate Dean for Academic Programs and Undergraduate Experiences// |303-315-6303 \\ LSC 740 \\ [[BARBARA.SEIDL@UCDENVER.EDU|BARBARA.SEIDL@UCDENVER.EDU]]| | + | |Barbara Seidl \\ Associate Dean for Academic Programs and Undergraduate Experiences|303-315-6303 \\ LSC 740 \\ [[BARBARA.SEIDL@UCDENVER.EDU|BARBARA.SEIDL@UCDENVER.EDU]]| |
- | |Keiko Goldman \\ //Business Services Coordinator (Finance and HR)// |303-315-0010 \\ LSC 1147 \\ [[KEIKO.GOLDMAN@UCDENVER.EDU|KEIKO.GOLDMAN@UCDENVER.EDU]] \\ [[SEHDHR@UCDENVER.EDU|SEHDHR@UCDENVER.EDU]] \\ [[SEHDFINANCE@UCDENVER.EDU|SEHDFINANCE@UCDENVER.EDU]]| | + | |Keiko Goldman \\ Business Services Coordinator (Finance and HR)|303-315-0010 \\ LSC 1147 \\ [[KEIKO.GOLDMAN@UCDENVER.EDU|KEIKO.GOLDMAN@UCDENVER.EDU]] \\ [[SEHDHR@UCDENVER.EDU|SEHDHR@UCDENVER.EDU]] \\ [[SEHDFINANCE@UCDENVER.EDU|SEHDFINANCE@UCDENVER.EDU]]| |
- | |Emilie Seneff \\ //HR and Payroll Coordinator// |303-315-6331 \\ LSC 1142 \\ [[EMILIE.SENEFF@UCDENVER.EDU|EMILIE.SENEFF@UCDENVER.EDU]] \\ [[SEHDHR@UCDENVER.EDU|SEHDHR@UCDENVER.EDU]]| | + | |Emilie Seneff \\ HR and Payroll Coordinator|303-315-6331 \\ LSC 1142 \\ [[EMILIE.SENEFF@UCDENVER.EDU|EMILIE.SENEFF@UCDENVER.EDU]] \\ [[SEHDHR@UCDENVER.EDU|SEHDHR@UCDENVER.EDU]]| |
====== Program Leaders - Semester Calendar ====== | ====== Program Leaders - Semester Calendar ====== |
handbooks/program_leaders_handbook.1654112336.txt.gz · Last modified: 2022/06/01 19:38 by Matt Mitchell