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human:supervisor-onboarding

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human:supervisor-onboarding [2022/10/06 16:08] – [After New Hire Accepts] Kelley Patienthuman:supervisor-onboarding [2025/03/21 20:50] (current) – [Supervisor Onboarding Checklist] Kelley Patient
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 ====== Supervisor Onboarding Checklist ====== ====== Supervisor Onboarding Checklist ======
  
-Welcome a new colleague is a lot of effort! However, an organized welcome process with lots of proactive communication makes an incredible impact in the way a new teammate can feel about their work!+Welcoming a new colleague is a lot of effort! However, an organized welcome process with lots of proactive communication makes an incredible impact in the way a new teammate can feel about their work!
  
 [[https://www.shrm.org/resourcesandtools/hr-topics/talent-acquisition/pages/dont-underestimate-the-importance-of-effective-onboarding.aspx|"Onboarding offers an imprinting window when you can make an impression that stays with new employees for the duration of their careers."]] [[https://www.shrm.org/resourcesandtools/hr-topics/talent-acquisition/pages/dont-underestimate-the-importance-of-effective-onboarding.aspx|"Onboarding offers an imprinting window when you can make an impression that stays with new employees for the duration of their careers."]]
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 We in HR are grateful to partner with many parties in SEHD to Welcome People Well. If you have any questions or suggestions for us to include here, please share! We in HR are grateful to partner with many parties in SEHD to Welcome People Well. If you have any questions or suggestions for us to include here, please share!
  
 +<WRAP center round tip 60%>\\ 
 +Who to contact about edits needed on this page: SEHD HR\\ 
 +</WRAP>
 ===== Pre-hire ===== ===== Pre-hire =====
  
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   * [[https://ucdenverdata.formstack.com/forms/sehd_hr_search|Submit Search Request]]   * [[https://ucdenverdata.formstack.com/forms/sehd_hr_search|Submit Search Request]]
   * [[JaNet.Hurt@ucdenver.edu?subject=Office Space For New Hire|Coordinate Office Space]] well in advance to allow time for furniture, painting, etc. to be arranged as needed   * [[JaNet.Hurt@ucdenver.edu?subject=Office Space For New Hire|Coordinate Office Space]] well in advance to allow time for furniture, painting, etc. to be arranged as needed
- 
  
 ===== After New Hire Accepts ===== ===== After New Hire Accepts =====
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   * [[JaNet.Hurt@ucdenver.edu?subject=Requesting Office Keys and/or Phone|Request Office Keys & Phone]] (if needed)   * [[JaNet.Hurt@ucdenver.edu?subject=Requesting Office Keys and/or Phone|Request Office Keys & Phone]] (if needed)
   * [[sehdhelp@ucdenver.edu?subject=New Hire Computer Request|Order a Computer]]   * [[sehdhelp@ucdenver.edu?subject=New Hire Computer Request|Order a Computer]]
-  * [[sehdfinance@ucdenver.edu?subject=Requesting Long Distance and/or Copier Codes|Request Long Distance & Copier Codes]] (if needed) +  * [[sehdfinance@ucdenver.edu?subject=Requesting a Copier Code|Request a Copier Code]] (if needed) 
-  * Supervisor enroll employee for their New Employee Orientation: [[https://www1.ucdenver.edu/offices/human-resources/learning-development/new-employee-orientation|https://www1.ucdenver.edu/offices/human-resources/learning-development/new-employee-orientation]] (This event is scheduled through the CVent website. It is held through Canvas as of Sept 2022, is self-paced and estimated at approximately 3 hours to complete, and is best if it’s completed in the first month of work in the new role.)+  * Supervisor enroll employee for their New Employee Orientation ( <font 10.5pt/inherit;;inherit;;inherit>NEW AS OF JULY 2024)-</font>    [[https://ucdenverdata.formstack.com/forms/neo_registration|“After four years, we are excited to announce that New Employee Orientation (NEO) will, once again, be in-person! Sessions will be held monthly from 10 am – 12 pm, on the second Wednesday of each month, beginning July 2024. This welcome and informative session will precede the monthly in-person benefits information session, hosted by Employee Services. Once employees have been registered for NEO, they will automatically be enrolled in the in-person session nearest their start date. They will receive a confirmation email with details regarding the in-person session. Please find the updated registration form here]]. 
 + <font 10.5pt/inherit;;inherit;;inherit>As a reminder, new employees should not register themselves for NEO - supervisors, HRBP’s or administrators should register new employees using their UC Denver credentials. While we are adding in-person sessions, we will continue to grant new employees access to the Canvas course as well. The canvas course provides supplemental information to the in-person session and is not a replacement, but complementary. Please let Megan Backstrom (</font> [[megan.backstrom@ucdenver.edu|megan.backstrom@ucdenver.edu]]) 
 + <font 10.5pt/inherit;;#444444;;inherit>know if you have any questions.”</font> 
 +  * Benefits: Employees can [[https://www.cu.edu/node/153126|view the benefits training video series]] separately from the New Employee Orientation. Videos are 8-21 minutes long and focused on specific topics. \\  New employees are encouraged to reach out to the benefits professionals at [[benefits@cu.edu?subject=|benefits@cu.edu]] with any questions they have regarding their benefit elections. ** The employee must enroll in benefits within 31 days of their hire date.**
   * Department Leaders: please revise the remote work plan for your team to include your new staff member’s remote work schedule, plus any updates to other team members. Please provide this to SEHD HR within 30 days of the new employee’s start date so we can provide it to campus HR.   * Department Leaders: please revise the remote work plan for your team to include your new staff member’s remote work schedule, plus any updates to other team members. Please provide this to SEHD HR within 30 days of the new employee’s start date so we can provide it to campus HR.
  
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   * Scheduling a brief meet & greet with the HR team is a nice connection for them on their first day & will meet the need for them to complete their I-9 hiring paperwork   * Scheduling a brief meet & greet with the HR team is a nice connection for them on their first day & will meet the need for them to complete their I-9 hiring paperwork
   * Make sure that office space that they will use is ready, or have a backup plan in place if needed   * Make sure that office space that they will use is ready, or have a backup plan in place if needed
-  * To order a name tag, see the info here: [[:human:directory|]]+  * To order a name tag, see the info here: [[https://wiki.cu.studio/directory|https://wiki.cu.studio/directory ]]
   * Talk with current team members about their new colleague’s role and responsibilities   * Talk with current team members about their new colleague’s role and responsibilities
   * Identify at least one individual who will act as a key contact for their new colleague   * Identify at least one individual who will act as a key contact for their new colleague
   * Optional: Plan a Welcome Lunch & be sure to let your new colleague know in advance, including whether they should expect to purchase their own meal or if it will be provided by you (please note this cannot be paid for with university/departmental funds)   * Optional: Plan a Welcome Lunch & be sure to let your new colleague know in advance, including whether they should expect to purchase their own meal or if it will be provided by you (please note this cannot be paid for with university/departmental funds)
- 
  
 ===== Upon Arrival ===== ===== Upon Arrival =====
  
   * During Employee's First Day   * During Employee's First Day
-      * Personally welcome your new collegue when they arrive and show them their work area+      * Personally welcome your new colleague when they arrive and show them their work area
       * Introduce co-workers and take them on a tour of the department (pointing out kitchen areas, restrooms, and emergency exits, etc.)       * Introduce co-workers and take them on a tour of the department (pointing out kitchen areas, restrooms, and emergency exits, etc.)
       * Provide an org chart of your team       * Provide an org chart of your team
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   * If appropriate to your team, invite your new colleague to be added to the directory on [[http://education.ucdenver.edu|education.ucdenver.edu ]]The bio and photo should be optional because this website is open to the public. To be added, they should complete a [[https://ucdenverdata.formstack.com/forms/sehd_bio|Faculty/Staff Bio Form]]   * If appropriate to your team, invite your new colleague to be added to the directory on [[http://education.ucdenver.edu|education.ucdenver.edu ]]The bio and photo should be optional because this website is open to the public. To be added, they should complete a [[https://ucdenverdata.formstack.com/forms/sehd_bio|Faculty/Staff Bio Form]]
   * Remind team to update e-mail groups   * Remind team to update e-mail groups
-  * To order business cards, see the info here: [[:human:directory|https://wiki.cu.studio/human/directory]]+  * To order business cards, see the info here: [[https://wiki.cu.studio/directory|https://wiki.cu.studio/directory]]
  
  
human/supervisor-onboarding.1665072500.txt.gz · Last modified: 2022/10/06 16:08 by Kelley Patient