SEHD Wiki

1. Privacy and Security Policies and Procedures
   1. APS-6005 https://www.cu.edu/ope/aps/6005
   2. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
2. Identification of a Privacy and Security Board and Officer Server/OIT
   1. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
3. Management Oversight of Privacy and Security Programs Server/OIT
   1. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
4. Sanctions for Violations of Policies and Procedures User/SEHD Server/OIT
   1. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
   2. APS-6005 https://www.cu.edu/ope/aps/6005
5. Reporting Potential Problems in Privacy and Security User/SEHD Server/OIT
   1. APS-6005 https://www.cu.edu/ope/aps/6005
   2. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
6. Incident Response and Incident Response Mitigation User/SEHD Server/OIT-same as #5
   1. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
   2. See attached Incident Response Process Flow Diagram for unit/department responsibility.
7. Privacy and Security Training User/SEHD
8. Access Control, Minimum Necessary Access and Verification for Access to Data User/SEHD Database Server/OIT
   1. APS-6005 https://www.cu.edu/ope/aps/6005
   2. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
   3. APS-6001 https://www.cu.edu/ope/aps/6001
9. Password Management User/SEHD Database Server/OIT – complying with university policy
   1. University Password Policy http://www.ucdenver.edu/faculty_staff/employees/policies/Policies%20Library/Admin/fp5-13.pdf
10. Transmitting Sensitive Information Securely including Faxing and Email User/SEHD—duplicative with #1
    1. Email and Webmail Stay Secure https://www1.ucdenver.edu/offices/office-of-information-technology/software/how-do-i-use/email-and-webmail
    2. HIPAA Policy 7.1 Safeguards https://www1.ucdenver.edu/docs/default-source/offices-oit-documents/it-related-policies/hipaa-7-1-safeguards.pdf?sfvrsn=48bb7b8_6
11. Log-in Monitoring Database Server/OIT
    1. Needs to be implemented and documented
    2. OIT has an internal standard for logging, monitoring and auditing that applies to all servers managed by CU Denver OIT.
    3. HIPAA Policy 9.3 Auditing http://www.ucdenver.edu/research/Research%20Administration%20Documents/9.3%20Auditing.pdf
12. Workstation Security Configuration User/SEHD, Server/OIT – duplicative with #1
    1. APS-6005 https://www.cu.edu/ope/aps/6005
    2. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
13. Device and Media Control Database Server/OIT – duplicative with #1
    1. APS-6005 https://www.cu.edu/ope/aps/6005
    2. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
14. Securing Materials with Data User/SEHD-duplicative with #1
    1. Security and Compliance Hard Drive Disposal https://www1.ucdenver.edu/docs/default-source/offices-oit-documents/it-related-policies/hipaa-7-1-safeguards.pdf?sfvrsn=48bb7b8_6
15. Encryption Database Server/OIT
    1. Encrypt Your Laptop Guidance https://www1.ucdenver.edu/offices/office-of-information-technology/software/secure-campus/encryption
    2. Guide to Secure Devices https://www1.ucdenver.edu/offices/office-of-information-technology/software/secure-campus/guide-to-secure-devices
    3. APS-6005 https://www.cu.edu/ope/aps/6005
    4. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
16. Authorizations for Personal Health Information, if applicable User/SEHD –NA
    1. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
17. Permitted Uses and Disclosures of PHI, if applicable User/SEHD—NA
    1. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
18. HIPAA Status, if applicable Server/OIT
    1. UC Denver’s File servers are HIPAA compliant.
    2. Units/Departments can request assistance from the RAC team on the security of data usage. https://www1.ucdenver.edu/offices/office-of-information-technology/services/security-and-compliance
19. Business Associate Status, if applicable
    1. NA
20. Designating Sensitive Information User/SEHD – may be duplicative
    1. University Data Classifications and Impact https://www.cu.edu/ois/data-classifications-impact
21. Risk Assessments and Management User/SEHD – duplicative
    1. University HIPAA Policy http://www.ucdenver.edu/research/ORC/HIPAA/Pages/Policy.aspx
22. Change Control Procedures User/SEHD – user access/retiring users
    1. OIT is also working on a process flow diagram to guide units/departments on their role in this process and how the OIT CAB process fits into the process.
23. Audit and Evaluation Procedures User/SEHD Server/OIT – designated liaison and form for auditors
    1. Units/Departments can request assistance from the RAC team on the security of data usage, but we are not auditors, nor do we have a specific form.

Sample Local Education Agency Policy Links: http://www.cde.state.co.us/dataprivacyandsecurity/sampleitpolicies